Randstad is a global leader in the HR services industry, specializing in recruitment, staffing, and outsourcing solutions across 39 countries. As one of the world's largest HR providers, the company operates at a massive scale, connecting millions of candidates with opportunities in sectors ranging from technology and engineering to healthcare and logistics.

In Spain, Randstad maintains one of the most extensive professional networks in the country, with a presence in nearly every major city. For international professionals, Randstad serves as a primary entry point into the Spanish labor market, offering specialized recruitment services through divisions like Randstad Technologies and Randstad Professionals, which frequently handle roles for multinational clients requiring English or other foreign languages.

Founded in 1960 by Frits Goldschmeding in the Netherlands, Randstad has grown from a small local operation into the world's largest HR service provider. The company expanded into Spain in the 1990s and has since solidified its position through major acquisitions like Vedior.

For international professionals

Operates a vast network of over 200 offices across Spain, providing local support in almost every province.
Features specialized divisions for IT, Engineering, and Life Sciences that are highly relevant for skilled international workers.
Acts as a primary recruiter for many Fortune 500 companies established in Spain.
Provides a wide variety of contract types, including permanent placements and long-term outsourcing projects.

Administrative Assistant

Randstad España

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

Do you have experience in industrial administrative environments and are looking to boost your professional career with a global leader? At Randstad, we are selecting a motivated Logistics and Purchasing Administrative Assistant to join the dynamic team of a top-tier multinational on a temporary basis. This opportunity will allow you to immerse yourself in a corporate environment focused on technological transformation, where each of your actions will have a direct impact on the supply chain and the satisfaction of large-scale clients. If you are passionate about logistical precision, procurement management, and multilingual environments, this position offers the ideal setting to enhance your professional skills, work with advanced digital tools, and expand your professional network in a sector of constant growth and technological evolution.

As a Logistics and Purchasing Administrative Assistant, your main mission will be to provide comprehensive support to logistical, administrative, and purchasing flows, ensuring informational and operational fluidity between the warehouse, the technical sales department, and suppliers. Your responsibilities will be structured as follows:

Document Management and International Compliance: You will carry out meticulous control of logistical paperwork. This includes rigorously cross-checking delivery notes and invoices for mechanical and electronic components against purchase orders in the computer system to avoid discrepancies. Likewise, you will manage consignment notes (CMR) and safeguard documentation from national and international carriers, ensuring that every record scrupulously complies with the multinational's ethical and quality standards.

Procurement Support (Technical Purchasing): You will support purchasing management by efficiently entering purchase orders for materials or spare parts required by engineers or plant managers into the ERP system. You will track delivery deadlines by communicating with European logistical hubs and international suppliers (usually via correspondence in English), issuing early alerts regarding potential delays affecting the supply chain.

Logistical Coordination and Warehouse Flow: You will keep the inventory updated by recording the entry and exit of motors, valves, and frequency converters in real-time. You will manage operational incidents upon receipt of defective, incomplete materials, or those with technical discrepancies, processing returns or claims, and coordinate pickup and delivery time slots with approved transport agencies at key delegations such as Madrid, Catalonia, or the Basque Country.

Commercial and Internal Administrative Support: You will act as a key communication bridge between the technical sales department and warehouse staff to streamline shipments. You will handle internal inquiries regarding the status and location of technical component shipments and keep corporate databases regarding carriers, rates, and transit times permanently updated.

To successfully perform the role of Logistics and Purchasing Administrative Assistant, we are looking for a professional who meets the following academic and professional characteristics:

Academic Training: Vocational Training degree (Intermediate or Higher level) in Business Administration, International Trade, Logistics Management, or an equivalent university degree.

Work Experience: Demonstrable previous experience (minimum of 1 to 2 years) in administrative support functions within purchasing, logistics, procurement, or customer service departments within the industrial sector.

Language Skills: Fluent command of the English language (verifiable B2 intermediate-advanced level), with special proficiency in drafting emails and written technical communication with international suppliers.

Digital Skills: Proficiency in using integrated business management systems (corporate ERPs such as SAP, Oracle, or similar) and mastery of office tools, especially spreadsheets.

Personal Competencies: Excellent attention to detail for handling technical part references, digital agility, proactivity, and a high capacity to work in an organized manner in environments with activity peaks.

Economic Remuneration: A competitive salary of 16.90 gross euros per hour worked.

Workday and Schedule: Hiring for temporary reinforcement with a flexible morning shift, with a start time to be chosen between 09:00 and 10:00, facilitating personal and professional balance.

Work Environment: Integration into an international, cutting-edge, digitized work environment with a healthy, cooperative atmosphere and great prestige in the industrial market.

Randstad Support: Continuous support from our specialized selection consultants throughout the onboarding and integration process into the client company.

View original advert (Spanish)

¿Posees experiencia en entornos administrativos industriales y buscas dar un impulso a tu carrera profesional de la mano de un líder mundial? En Randstad estamos seleccionando un Auxiliar Administrativo o Auxiliar Administrativa de Logística y Compras motivado o una Auxiliar Administrativo o Auxiliar Administrativa de Logística y Compras motivada para integrarse de manera temporal en el dinámico equipo de una multinacional de primer orden. Esta oportunidad te permitirá sumergirte en un entorno corporativo enfocado en la transformación tecnológica, donde cada una de tus acciones tendrá un impacto directo en la cadena de suministro y en la satisfacción de clientes de gran envergadura. Si te apasiona la precisión logística, la gestión de aprovisionamiento y los entornos multilingües, este puesto te ofrece el escenario ideal para potenciar tus competencias profesionales, trabajar con herramientas digitales avanzadas y expandir tu red laboral en un sector en constante crecimiento y evolución tecnológica.

Como Auxiliar Administrativo o Auxiliar Administrativa de Logística y Compras, tu misión principal consistirá en dotar de soporte integral a los flujos logísticos, administrativos y de compras, garantizando la fluidez informativa y operativa entre el almacén, el departamento de ventas técnicas y los proveedores. Tus responsabilidades se estructurarán de la siguiente manera:

Gestión Documental y Compliance Internacional: Llevarás a cabo un control minucioso del papeleo logístico. Esto incluye cotejar rigurosamente los albaranes y facturas de entrada de componentes mecánicos y electrónicos con las órdenes de compra del sistema informático para evitar desviaciones. Asimismo, gestionarás las cartas de porte (CMR) y custodiarás la documentación de transportistas nacionales e internacionales, asegurando que cada registro cumpla escrupulosamente con los estándares éticos y de calidad de la multinacional.

Soporte al Aprovisionamiento (Compras Técnicas): Apoyarás la gestión de compras grabando con agilidad las órdenes de compra de materiales o repuestos requeridos por los ingenieros o responsables de planta en el sistema ERP. Realizarás el seguimiento de los plazos de entrega comunicándote con hubs logísticos europeos y proveedores internacionales (habitualmente mediante correspondencia en inglés), emitiendo alertas tempranas ante posibles retrasos que afecten la cadena de suministro.

Coordinación Logística y Flujo de Almacén: Mantendrás el inventario actualizado registrando informáticamente en tiempo real las entradas y salidas de motores, válvulas y convertidores de frecuencia. Gestionarás las incidencias operativas ante la recepción de materiales defectuosos, incompletos o con discrepancias técnicas, tramitando devoluciones o reclamaciones, y coordinarás con las agencias de transporte homologadas las franjas horarias de recogida y entrega en delegaciones clave como Madrid, Cataluña o el País Vasco.

Soporte Administrativo Comercial e Interno: Actuarás como puente clave de comunicación entre el departamento de ventas técnicas y el personal de almacén para agilizar las expediciones. Atenderás consultas internas sobre el estado y localización de los envíos de componentes técnicos y mantendrás permanentemente actualizadas las bases de datos corporativas relativas a transportistas, tarifas y tiempos de tránsito.

Para desempeñar con éxito el rol de Auxiliar Administrativo o Auxiliar Administrativa de Logística y Compras, buscamos un profesional o una profesional que reúna las siguientes características académicas y profesionales:

Formación Académica: Titulación de Ciclo Formativo de Grado Medio o Grado Superior en Administración de Empresas, Comercio Internacional, Gestión Logística o titulación universitaria equivalente.

Experiencia Laboral: Experiencia previa demostrable (mínimo de 1 a 2 años) en funciones de soporte administrativo en departamentos de compras, logística, aprovisionamiento o atención al cliente dentro del sector industrial.

Competencias Lingüísticas: Dominio fluido del idioma inglés (nivel B2 intermedio-avanzado comprobable), con especial destreza en redacción de correos electrónicos y comunicación técnica escrita con proveedores internacionales.

Habilidades Digitales: Destreza en el manejo de sistemas de gestión empresarial integrados (ERP corporativos como SAP, Oracle o similares) y dominio de herramientas ofimáticas, especialmente hojas de cálculo.

Competencias Personales: Excelente atención al detalle para el manejo de referencias de piezas técnicas, agilidad digital, proactividad y alta capacidad para trabajar de forma ordenada en entornos con picos de actividad.

Retribución Económica: Un salario competitivo de 16,90 euros brutos por hora trabajada.

Jornada y Horario: Contratación para refuerzo temporal con una jornada de mañana flexible, con hora de entrada a elegir entre las 09:00 y las 10:00 horas, facilitando el equilibrio personal y profesional.

Ambiente de Trabajo: Integración en un entorno laboral internacional, puntero, digitalizado y con un clima de trabajo saludable, cooperativo y de gran prestigio en el mercado industrial.

Acompañamiento Randstad: Soporte continuo por parte de nuestros consultores de selección o nuestras consultoras de selección especializados durante todo el proceso de onboarding e integración en la empresa cliente.