Randstad is a global leader in the HR services industry, specializing in recruitment, staffing, and outsourcing solutions across 39 countries. As one of the world's largest HR providers, the company operates at a massive scale, connecting millions of candidates with opportunities in sectors ranging from technology and engineering to healthcare and logistics.

In Spain, Randstad maintains one of the most extensive professional networks in the country, with a presence in nearly every major city. For international professionals, Randstad serves as a primary entry point into the Spanish labor market, offering specialized recruitment services through divisions like Randstad Technologies and Randstad Professionals, which frequently handle roles for multinational clients requiring English or other foreign languages.

Founded in 1960 by Frits Goldschmeding in the Netherlands, Randstad has grown from a small local operation into the world's largest HR service provider. The company expanded into Spain in the 1990s and has since solidified its position through major acquisitions like Vedior.

For international professionals

Operates a vast network of over 200 offices across Spain, providing local support in almost every province.
Features specialized divisions for IT, Engineering, and Life Sciences that are highly relevant for skilled international workers.
Acts as a primary recruiter for many Fortune 500 companies established in Spain.
Provides a wide variety of contract types, including permanent placements and long-term outsourcing projects.

HR Administrative Assistant

Randstad España

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

Do you have experience in administrative management and a passion for people development?

We are selecting an HR Administrative Assistant for our client, a prominent hotel chain, to join them on-site at their headquarters.

We are looking for a professional to provide administrative support to the Human Resources area, efficiently executing high-volume operational tasks in personnel administration, document control, and payroll support; always guaranteeing data accuracy, confidentiality, and compliance with deadlines. An excellent opportunity to take a leap in your career!

- Operational personnel administration tasks: Support the supervision and review of contracts vs. actual payroll. Verify basic data in documents (personal, tax, and reference data). Record time incidents (absences, vacations, permits) and support their upload in standard cases.
- Document registration and control: Classify, archive, and safeguard contracts, personnel documentation, and support materials (physical and digital), respecting confidentiality and data protection. Keep the area's documentation organized and accessible. Prepare the documentation required for reconciliations, audits, and inspections.
- Team and process support: Support technicians in payroll preparation and the tracking of pending items. Collect information for reconciliations (Social Security, IRPF) and workforce reports. Perform administrative support tasks (emails, control sheets, tracking pending items).
- Basic attention and support: Handle basic inquiries from employees and business units, escalating complex ones. Follow up on pending or incomplete documentation.
- Participation in continuous improvement: Support the digitalization and organization of the area's documentation. Collaborate in the data cleansing of the personnel master file. Follow standard operating procedures (SOPs).

- Education: Intermediate or Higher Vocational Training (FP) in Administration and Finance, Administrative Management, or Human Resources. Training or certifications in office automation and administrative tools are valued.
- Initial experience in administrative tasks, ideally in HR / personnel administration. (Valued, not essential). Willingness to develop and grow within the area will be valued.
- Tech & Skills: User-level office automation (intermediate/advanced Excel, document management). Basic notions of personnel administration. Basic knowledge of administrative tasks, registration, and data confidentiality.
- Competencies: We are looking for a profile with great organization, method, and attention to detail for accurate data registration and document control, always guaranteeing maximum confidentiality under GDPR. They must stand out for their service orientation and teamwork to support business units, as well as demonstrate responsibility regarding quality and deadlines, and a constant orientation toward learning to progressively take on new challenges.

- Stability: Full-time permanent contract.
- Balanced schedule: Monday to Thursday from 08:30 to 14:00 and 15:00 to 18:00, and Fridays with an intensive workday from 08:30 to 14:30.
- Joining a solid and professionalized structure with a work environment based on trust. A career plan and real opportunities for internal development are offered. Additionally, the headquarters is equipped with a fully furnished office area, designed to facilitate the well-being and break times of the team.

View original advert (Spanish)

¿Tienes experiencia en gestión administrativa y te apasiona el desarrollo de las personas?

Seleccionamos un/a Auxiliar Administrativo/a de RRHH para nuestro cliente, una destacada cadena hotelera, para incorporarse de forma presencial en su sede central.

Buscamos a un/a profesional para dar soporte administrativo al área de Recursos Humanos, ejecutando con eficiencia las tareas operativas de alto volumen en administración de personal, control documental y apoyo a nóminas; garantizando siempre la precisión de los datos, la confidencialidad y el cumplimiento de los plazos. ¡Una oportunidad excelente para dar un salto en tu carrera!

- Tareas operativas de administración de personal: Apoyar a la supervisión y revisión de contratos vs nómina reales. Comprobar los datos básicos de los documentos (datos personales, fiscales, referencias). Registrar las incidencias de tiempos (ausencias, vacaciones, permisos) y apoyar su carga en los casos estándar.
- Registro y control documental: Clasificar, archivar y custodiar contratos, documentación de personal y soporte (físico y digital), respetando la confidencialidad y la protección de datos. Mantener ordenada y accesible la documentación del área. Preparar la documentación requerida para conciliaciones, auditorías e inspecciones.
- Apoyo al equipo y a los procesos: Apoyar a los técnicos en la preparación de la nómina y el seguimiento de pendientes. Recopilar información para las conciliaciones (Seguridad Social, IRPF) y los reportes de plantilla. Realizar tareas administrativas de soporte (correos, hojas de control, seguimiento de pendientes).
- Atención y soporte básico: Atender consultas básicas de empleados y unidades de negocio, derivando las complejas. Hacer seguimiento de la documentación pendiente o incompleta.
- Participación en la mejora continua: Apoyar la digitalización y ordenación de la documentación del área. Colaborar en la depuración de datos del maestro de personal. Seguir los procedimientos estándar (SOPs).

- Formación: FP de Grado Medio o Superior en Administración y Finanzas, Gestión Administrativa o Recursos Humanos. Valorable formación o certificaciones en ofimática y herramientas administrativas.
- Experiencia inicial en tareas administrativas, idealmente en RRHH / administración de personal. (Valorable, no imprescindible) Se valorará disposición para desarrollarse y crecer dentro del área.
- Tech & Skills: Ofimática a nivel usuario (Excel medio/alto, gestión documental). Nociones básicas de administración de personal. Conocimientos básicos de tareas administrativas, de registro y de confidencialidad de datos.
- Competencias: Buscamos un perfil con gran organización, método y atención al detalle para el registro preciso de datos y el control documental, garantizando siempre la máxima confidencialidad bajo el RGPD. Debe destacar por su orientación al servicio y trabajo en equipo para dar soporte a las unidades de negocio, además de mostrar responsabilidad con la calidad y los plazos, y una constante orientación al aprendizaje para asumir progresivamente nuevos retos.

- Estabilidad: Contrato indefinido a jornada completa.
- Horario conciliador: De lunes a jueves de 08:30 a 14:00 y 15:00 a 18:00, y los viernes jornada intensiva de 08:30 a 14:30.
- Incorporación a una estructura sólida y profesionalizada con un ambiente de trabajo basado en la confianza. Se ofrece un plan de carrera y oportunidades reales de desarrollo interno. Asimismo, la sede está dotada de un área de office completamente equipada, orientada a facilitar el bienestar y los tiempos de descanso del equipo.