Flexicar is a leading Spanish automotive retailer specializing in the purchase and sale of pre-owned vehicles. Since its inception, the company has grown into one of the largest networks of dealerships in Spain, operating over 100 physical locations and maintaining a significant digital presence in the used car market.

Headquartered in Madrid, Flexicar offers a wide range of opportunities across the Iberian Peninsula, from sales and logistics to administrative and technical roles. For international professionals, the company provides a gateway into the Spanish automotive sector, though most roles require proficiency in Spanish due to the local nature of the customer base and operations.

Founded in 2012 in Madrid, Flexicar began as a single dealership and rapidly expanded through a business model focused on transparency and a large inventory. It has since become a dominant player in the Spanish second-hand car market with a presence in almost all autonomous communities.

For international professionals

Extensive geographic footprint with over 100 dealerships across nearly every major Spanish province.
High volume of entry-level opportunities in sales and logistics for those starting their career in Spain.
The company is a domestic leader in the second-hand vehicle sector, offering stability within the Spanish retail market.
Most positions are based in local dealerships, requiring a high level of Spanish language proficiency for customer interaction.

Administrative Assistant for Documentation - SAN SEBASTIÁN DE LOS REYES

Flexicar

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Requirements

- Education: Vocational Training (FP) in Administration, Finance, or similar.
- 1-2 years of experience in administrative tasks.
- Proficiency in office tools (Excel, Word, etc.) and billing software.
- Basic knowledge of accounting and experience with administrative management ERPs will be positively valued.
- High adaptability to change.

Job Description

Responsibilities

At Grupo Flexicar, a young and rapidly growing group of companies and a leader in the automotive sector with more than 180 dealerships nationwide, we are looking to expand the Professional Documentation Department team at our headquarters in San Sebastián de los Reyes (with a definitive relocation to Alcalá de Henares planned).

If you are passionate about the automotive world and want to be part of a company in full expansion and a leader in the sector, don't hesitate to apply!

What will your responsibilities be?

- Manage and process supplier invoices, ensuring the correct issuance and receipt of documents.
- Administration and management of vehicle documentation.
- Ensure the correct filing and management of all billing-related documents (invoices, delivery notes, orders, contracts, etc.), following the company's internal procedures.
- Ensure that all documentation complies with tax and accounting regulations, facilitating internal or external audits.
- Generation of billing reports, accounts receivable, accounts payable, and other financial reports according to the department's needs.

Requirements

View original advert (Spanish)

Funciones

Desde el Grupo Flexicar, grupo de empresas joven y en gran crecimiento, líder en el sector de la automoción, con más de 180 concesionarios por todo el territorio nacional, estamos buscando ampliar el equipo del Departamento de Documentación de Profesionales en nuestra sede central de San Sebastián de los Reyes (próximo traslado definitivo a Alcalá de Henares).

Si te apasiona el mundo de la automoción y quieres formar parte de una compañía en plena expansión y líder en el sector, ¡no dudes en inscribirte!

¿Cuáles serán tus funciones?

- Gestionar y procesar las facturas de proveedores, garantizando la correcta emisión y recepción de documentos.
- Administración y gestión de documentación de los vehículos.
- Asegurar el correcto archivo y gestión de todos los documentos relacionados con la facturación (facturas, albaranes, pedidos, contratos, etc.), siguiendo los procedimientos internos de la empresa.
- Garantizar que toda la documentación esté conforme con las normativas fiscales y contables, facilitando la auditoría interna o externa.
- Generación de informes y reportes de facturación, cuentas por cobrar, cuentas por pagar y otros informes financieros según las necesidades del departamento.