University degree in Tourism, Event Organization, Communication, Public Relations, Protocol, Business Administration, or similar.
Previous experience in the organization and coordination of events.
Advanced level of Spanish and English, both oral and written.
Good command of Microsoft Office and ease of working with digital management and communication tools.
Availability to occasionally work outside regular hours, depending on the needs of the events.

Joining an international academic institution of recognized prestige.
A dynamic, collaborative work environment oriented toward excellence.
Contact with professionals, professors, and participants from different countries.
Opportunities for learning and professional development.
Participation in projects and events with a high institutional impact.

About IESE Business School

IESE Business School is the business school of the University of Navarra. With campuses in Barcelona, Madrid, Munich, New York, and São Paulo, we develop leaders who aspire to have a positive and lasting impact on people, organizations, and society.

We are looking to incorporate an Events Coordinator to contribute to the planning and execution of academic, corporate, and institutional events, ensuring an excellent experience for participants, speakers, and internal teams.

Mission of the position

Coordinate the comprehensive organization of assigned events, ensuring compliance with objectives, deadlines, quality standards, and established budgets, and facilitating fluid communication between the different areas and providers involved.

Main responsibilities

• Plan, coordinate, and execute in-person, virtual, and hybrid events.

• Gather the needs of the internal client and transform them into an operational proposal.

• Develop timelines, agendas, and work plans for each event.

• Coordinate spaces, catering, audiovisual media, materials, transport, accommodation, and other logistical services.

• Manage relationships with external providers, requesting proposals and monitoring contracted services.

• Coordinate registrations, accreditations, and communications with participants and speakers.

• Supervise the setup, development, and teardown of events.

• Act as the point of contact during the event and resolve potential incidents promptly.

• Track budgets, invoices, and associated administrative processes.

• Coordinate with different areas of IESE to ensure a consistent and high-quality experience.

• Collect feedback and prepare follow-up and evaluation reports.

• Propose improvements in processes, tools, and event formats.

Profile we are looking for

• University degree in Tourism, Event Organization, Communication, Public Relations, Protocol, Business Administration, or similar.

• Previous experience in the organization and coordination of events.

• Advanced level of Spanish and English, both oral and written.

• Good command of Microsoft Office and ease of working with digital management and communication tools.

• Availability to occasionally work outside regular hours, depending on the needs of the events.

Competencies

• High capacity for organization, planning, and attention to detail.

• Service orientation and focus on the participant experience.

• Ability to manage several activities simultaneously and work with demanding deadlines.

• Clear communication and ability to relate to different interlocutors.

• Initiative, autonomy, and problem-solving ability.

• Flexibility and adaptation to changes or unforeseen events.

• Ability to work in a team and cross-functional collaboration.

• Discretion, professionalism, and orientation toward excellence.

Valued experience

• Experience in business schools, universities, consulting, hospitality, or international environments.

• Knowledge of institutional protocol.

• Experience in high-level corporate or academic events.

• Knowledge of event management, registration, or CRM tools.

• Knowledge of other languages.

What do we offer?

• Joining an international academic institution of recognized prestige.

• A dynamic, collaborative work environment oriented toward excellence.

• Contact with professionals, professors, and participants from different countries.

• Opportunities for learning and professional development.

• Participation in projects and events with a high institutional impact.

At IESE, we promote equal opportunities and value a diversity of experiences and perspectives. All applications will be considered based on criteria of merit, capacity, and suitability for the position.