italki is a leading global EdTech platform and language learning marketplace that connects over 5 million learners with more than 30,000 teachers worldwide. Founded in 2007, the company facilitates 1-on-1 online language lessons across hundreds of languages, making it one of the most diverse and accessible educational tools in the digital space.

The company maintains a strong operational presence in Madrid, which serves as a key hub for its European activities. For international professionals, italki offers a multicultural work environment where English is the primary language of communication, and the team is composed of individuals from dozens of different nationalities, reflecting the global nature of their product.

Founded in 2007 by Kevin Chen and Yongyue Zhuang, italki started as a social network for language learners before pivoting to a marketplace model. It has since grown into one of the world's largest platforms for professional language instruction.

For international professionals

English is the primary internal working language, making it highly accessible for non-Spanish speakers.
The Madrid office serves as a strategic European hub for the Hong Kong-based company.
Offers a highly multicultural environment with employees from diverse international backgrounds.
The company culture is deeply centered around language learning and cross-cultural communication.

This job was published 3 years ago

Office & Executive Assistant

italki

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

Company Description

italki is a global language learning community that connects students and teachers for face-to-face online language classes. At italki, we believe that human interaction and cultural exchange are the best ways to acquire fluency in a foreign language. With over 8 million students and 30,000 high-quality teachers teaching more than 150 languages, italki can help everyone in their personal goal of improving their fluency.

You can learn more about us at https://company.italki.com/

Job Description

We are looking for an Office & Executive Assistant to perform the following functions:

Organization and management of the founding partners' calendars
Management and control of documentation
Organization and management of travel
Coordination with other departments for the proper development of their activity
Requesting and receiving catering for meetings with external clients
Handling and resolving administrative issues and providing administrative support to directors
Managing the internal smooth operation of the office
Coordinating providers, materials, supplies, and other administrative tasks
Responsible for expense control, payments, and relationship with providers
Coordinating and organizing corporate events (weekly startup breakfast, Christmas dinner, etc.)

Requirements

We value the following personal skills:

Proactivity and enthusiasm
Verbal fluency and public speaking ability
Interest in the world of technology and entrepreneurship
High level of English
Team-player
Rigor and attention to detail

We value the following professional characteristics:

Studies in protocol and event planning
Experience as an Executive Assistant
Experience as an Office Manager
Experience with the organization and execution of events
Proficiency in Microsoft Office and Google Suite products
Additional information

Additional Information

What we offer:

Join a dynamic, cutting-edge project with high growth potential
Be part of an innovation team and ecosystem with high learning potential
Fun and challenges
Schedule: 40 hours per week
Permanent contract: we are looking for long-term relationships!
Salary: based on experience
Benefits: restaurant card, health insurance, etc.

View original advert (Spanish)

Descripción de la empresa

italki es una comunidad global de aprendizaje de idiomas que pone en contacto a estudiantes y profesores para impartir clases de idiomas online cara a cara. En italki, creemos que la interacción humana y el intercambio cultural son la mejor manera de adquirir fluidez en un idioma extranjero. Con más de 8 millones de estudiantes y 30.000 profesores de alta calidad que enseñan más de 150 idiomas, italki puede ayudar a todos en su objetivo personal con la mejora de su fluidez.

Puedes saver más sobre nosotros en https://company.italki.com/

Descripción del empleo

Buscamos un Office & Executive Assistant para realizar las siguientes funciones:

Organización y gestión de la agenda de los socios fundadores
Gestión y control de documentación
Organización y gestión de viajes
Coordinación con otros departamentos para el buen desarrollo de su actividad
Solicitud y recepción de catering para reuniones con clientes externos
Atender y solucionar las incidencias administrativas y brindar apoyo administrativo a los directores
Gestionar el buen funcionamiento interno de la oficina
Coordinar los proveedores, material, suministros y otras tareas de tipo administrativo
Responsable del control de gastos, pagos y relación con proveedores
Coordinar y organizar eventos corporativos (desayuno semanal de startups, cena de navidad, etc.)

Requisitos

Valoramos las siguientes aptitudes personales:

Proactividad y entusiasmo
Fluidez verbal y capacidad de hablar en público
Interés en el mundo de tecnología y emprendimiento
Alto nivel de inglés
Team-player
Rigor y atención al detalle

Valoramos las siguientes características profesionales:

Estudios en protocolo y planificación de eventos
Experiencia como Executive Assistant
Experiencia como Office Manager
Experiencia con la organización y ejecución de eventos
Dominio de los productos de Microsoft Office y Google Suite
Información adicional

Información adicional

Qué ofrecemos:

Integrarte en un proyecto dinámico, puntero y con alto potencial de crecimiento
Formar parte de un equipo y ecosistema de innovación con alto potencial de aprendizaje
Diversión y retos
Horario: 40h semanales
Contrato indefinido: ¡buscamos relaciones a largo plazo!
Salario: en función de experiencia
Beneficios: tarjeta restaurante, seguro de salud, etc.