Randstad is a global leader in the HR services industry, specializing in recruitment, staffing, and outsourcing solutions across 39 countries. As one of the world's largest HR providers, the company operates at a massive scale, connecting millions of candidates with opportunities in sectors ranging from technology and engineering to healthcare and logistics.

In Spain, Randstad maintains one of the most extensive professional networks in the country, with a presence in nearly every major city. For international professionals, Randstad serves as a primary entry point into the Spanish labor market, offering specialized recruitment services through divisions like Randstad Technologies and Randstad Professionals, which frequently handle roles for multinational clients requiring English or other foreign languages.

Founded in 1960 by Frits Goldschmeding in the Netherlands, Randstad has grown from a small local operation into the world's largest HR service provider. The company expanded into Spain in the 1990s and has since solidified its position through major acquisitions like Vedior.

For international professionals

Operates a vast network of over 200 offices across Spain, providing local support in almost every province.
Features specialized divisions for IT, Engineering, and Life Sciences that are highly relevant for skilled international workers.
Acts as a primary recruiter for many Fortune 500 companies established in Spain.
Provides a wide variety of contract types, including permanent placements and long-term outsourcing projects.

Administrative Assistant - ENGLISH B2

Randstad España

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

Are you looking for a dynamic project where you can maximize your potential in digital management and commercial support? We are looking for a methodical and proactive Administrative Assistant to join our client's offices.

Your main mission will be the management and optimization of the CRM, operational support for users, and administrative control of the order cycle. If you have a multitasking profile, enjoy resolving day-to-day technological incidents, and want to work in a flexible environment, we want to meet you!

You will be responsible for providing key support in the area of administration and CRM management, dividing your tasks into:

CRM Administration: Creating, modifying, and deleting accounts/contacts; reassigning accounts and assigning roles to new users.

Support and Training: Acting as a CRM Expert User to resolve day-to-day doubts and incidents. Providing training to new users and refresher courses to staff upon request.

Commercial and Order Management: Approval of offers, order awarding (closing dates, contract validation), transferring orders to the Navision system, and generating Proforma Invoices (FP).

Projects and Evolutions: Actively participating in requirements gathering, testing, and implementation of improvements (Contact Extranet, Partner Portal, Product Catalog, Forecast, automation of maintenance offers, etc.).

Digital Tools: Advanced level and demonstrable experience in Microsoft CRM, Excel, and Dynamics CRM.

HIGH LEVEL OF ENGLISH.

Proactive person with a high sense of responsibility.

Great multitasking ability to manage different priorities.

Salary: €20,000 gross per year.

Contract type: Substitution contract for long-term IT leave (Temporary Disability).

Work-Life Balance and Flexibility: * Flexible schedule: From Monday to Thursday you will work 8.5 hours and on Fridays 6 hours.

Intensive summer schedule (July and August): 7.5 consecutive hours from Monday to Thursday and 6 hours on Fridays so you can enjoy your afternoons off.

View original advert (Spanish)

¿Buscas un proyecto dinámico donde exprimir tu potencial en la gestión digital y el soporte comercial? Buscamos un/a Administrativo/a metódico/a y proactivo/a para incorporarse a las oficinas de nuestro cliente

Tu misión principal será la gestión y optimización del CRM, el soporte operativo a usuarios y el control administrativo del ciclo de pedidos. Si tienes un perfil multitarea, disfrutas resolviendo incidencias tecnológicas del día a día y quieres trabajar en un ambiente flexible, ¡queremos conocerte!

Te encargarás de dar soporte clave en el área de administración y gestión del CRM, dividiendo tus tareas en:

Administración del CRM: Alta, modificación y baja de cuentas/contactos; reasignación de cuentas y asignación de roles a nuevos usuarios.

Soporte y formación: Actuar como Expert User del CRM para la resolución de dudas e incidencias del día a día. Impartir formación a nuevos usuarios y cursos de refresco al personal que lo solicite.

Gestión Comercial y Pedidos: Visados de ofertas, adjudicación de pedidos (fechas de cierre, validación de contratación), traspaso de pedidos al sistema Navision y generación de Facturas Proforma (FP).

Proyectos y Evolutivos: Participar activamente en la toma de requisitos, pruebas e implantación de mejoras (Extranet de contactos, Portal de partners, Catálogo de productos, Forecast, automatización de ofertas de mantenimiento, etc.).

Herramientas digitales: Nivel avanzado y experiencia demostrable en Microsoft CRM, Excel y Dynamics CRM

NIVEL INGLÉS ALTO

Persona proactiva y con un alto sentido de la responsabilidad.

Gran capacidad multitarea para gestionar diferentes prioridades.

Salario: 20.000 € brutos anuales.

Tipo de contrato: Contrato de sustitución por baja de IT (Incapacidad Temporal) de larga duración.

Conciliación y Flexibilidad: * Horario flexible: De lunes a jueves trabajarás 8,5 horas y los viernes 6 horas.

Jornada intensiva de verano (Julio y Agosto): 7,5 horas seguidas de lunes a jueves y 6 horas los viernes para que disfrutes de las tardes libres.