Randstad is a global leader in the HR services industry, specializing in recruitment, staffing, and outsourcing solutions across 39 countries. As one of the world's largest HR providers, the company operates at a massive scale, connecting millions of candidates with opportunities in sectors ranging from technology and engineering to healthcare and logistics.

In Spain, Randstad maintains one of the most extensive professional networks in the country, with a presence in nearly every major city. For international professionals, Randstad serves as a primary entry point into the Spanish labor market, offering specialized recruitment services through divisions like Randstad Technologies and Randstad Professionals, which frequently handle roles for multinational clients requiring English or other foreign languages.

Founded in 1960 by Frits Goldschmeding in the Netherlands, Randstad has grown from a small local operation into the world's largest HR service provider. The company expanded into Spain in the 1990s and has since solidified its position through major acquisitions like Vedior.

For international professionals

Operates a vast network of over 200 offices across Spain, providing local support in almost every province.
Features specialized divisions for IT, Engineering, and Life Sciences that are highly relevant for skilled international workers.
Acts as a primary recruiter for many Fortune 500 companies established in Spain.
Provides a wide variety of contract types, including permanent placements and long-term outsourcing projects.

Administrative Assistant - Office Suite

Randstad España

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

Do you have experience as an administrative assistant in the billing and/or accounting department? This is your opportunity!

- Use of Excel: pivot tables, VLOOKUP, formulas, etc.
- Issue, record, and send invoices to clients.
- Manage collections, follow up on pending payments, and reconcile client accounts. Monitor the client portfolio and credit limits.
- Support other aspects of the Accounts Receivable (AR) general ledger, including cash collection and credit control functions.
- Maintain proactive contact through calls and follow-ups to ensure timely payment from clients.
- Assist in the preparation and filing of corporate tax and VAT returns, ensuring full tax compliance across all applicable jurisdictions.
- Support the preparation of key internal financial reports and monthly financial statements.
- Maintain organized and accurate financial records in accordance with internal controls and company policies.
- Contribute to the monthly closing of the subsidiaries' books, ensuring all work products meet closing deadlines with integrity and accuracy.

- Previous experience in a financial assistant role.
- English B2-C1.
- Experience with Excel.
- Immediate availability.
- Bachelor's degree or equivalent in finance, accounting, or a related field.
- One to two years of work experience as a finance assistant or in accounting.
- Native/bilingual Spanish, good command of English.

* Vacancy: Finance Assistant
* Gross annual salary: 22k-24k
* Contract duration: 6 months
* Schedule: Mon-Thu 8:30 to 18:30 and Fri 8:30 to 14:30 / in summer (from June to August inclusive) the schedule is 08:30-14:30 Mon-Fri.
* Functions: reporting, analyzing, database, billing, cost allocation, calls, closing, client management and accounting review, use of Excel.
* Address: Salamanca neighborhood
* Languages: B2/C1 English.
* Platforms or CRM: Office Suite, especially Excel
* On-site

View original advert (Spanish)

¿Tienes experiencia como administrativo en el departamento de facturación y/o contabilidad? ¡Esta es tu oportunidad!

- Uso de Excel: tablas dinámicas, buscar v, fórmulas, etc.
- Emitir, registrar y enviar facturas a los clientes.
- Gestionar cobros, realizar el seguimiento de pagos pendientes y conciliar cuentas de clientes. Monitorear la cartera de clientes y los límites de crédito.
- Apoyar en otros aspectos del libro mayor de Cuentas por Cobrar (AR), incluidas las funciones de recaudación de efectivo y control de crédito.
- Realizar un contacto proactivo mediante llamadas y seguimientos para garantizar el pago oportuno de los clientes.
- Asistir en la preparación y presentación de las declaraciones del impuesto sobre sociedades y del IVA, garantizando el pleno cumplimiento fiscal en todas las jurisdicciones aplicables.
- Apoyar la preparación de informes financieros internos clave y estados financieros mensuales.
- Mantener registros financieros organizados y precisos de acuerdo con los controles internos y las políticas de la empresa.
- Contribuir al cierre mensual de los libros de las filiales, asegurando que todos los productos de trabajo cumplan con los plazos de cierre con integridad y precisión.

- Experiencia previa en un puesto de asistente financiero.
- Inglés B2-C1.
- Experiencia con Excel.
- Disponibilidad inmediata.
- Licenciatura o título equivalente en finanzas, contabilidad o un campo relacionado.
- De uno a dos años de experiencia laboral como asistente de finanzas o en contabilidad.
- Español nativo/bilingüe, buen dominio del inglés.

* Vacante: Finance Assistant
* Salario bruto anual: 22k-24k
* Duración del contrato: 6 meses
* Horario: L-J 8:30 a 18:30 y V de 8:30 a 14:30 / en verano (de junio a agosto inclusive) el horario es de 08:30-14:30 L-V.
* Funciones: reporte, analizar, base de datos, facturación, localizar costes, llamadas, cierre, gestión de clientes y revisión de contabilidad, uso de Excel.
* Dirección: barrio de Salamanca
* Idiomas: B2/C1 inglés.
* Plataformas o CRM: Paquete Office, en especial Excel
* Presencial