Marlex is a prominent Spanish human resources and recruitment firm specializing in temporary staffing, permanent placement, and HR consultancy. With over 25 years of experience, the company operates a network of more than 60 offices across Spain, serving diverse sectors including industrial, logistics, and administrative services.

Headquartered in Catalonia, Marlex has a deep-rooted presence in the Spanish labor market, particularly in the Mediterranean and northern regions. For international professionals, Marlex serves as a gateway to the Spanish job market, frequently recruiting for roles requiring multilingual skills in logistics, export, and back-office operations.

Founded in 1996 in Vic (Barcelona), Marlex began as a local staffing agency and has grown into one of the top HR firms in Spain. It has expanded its service portfolio to include executive search and specialized consulting.

For international professionals

Operates more than 60 physical offices throughout Spain, providing local support in various regions.
Specializes in a wide range of sectors, from industrial and logistics to specialized administrative and financial roles.
Frequently recruits for positions requiring language skills beyond Spanish, such as English or French, for international trade roles.
Offers both temporary and permanent contract opportunities, which can be a starting point for professionals entering the Spanish market.

Billing Administrator

Marlex Staffing

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

At Marlex People, we are looking for a Billing Administrator for a corrugated cardboard company located in Santa Margarida i els Monjos.

What will be your mission?

Review purchase and sales delivery notes, and prepare and record sales invoices. Assist as required by the rest of the Department staff, recording purchase invoices if necessary.

Your responsibilities will be:

SALES DEPARTMENT

o Sales delivery note management: classification, signature review, pallet returns, various incidents, registration.

o Customer credit note management/study: searching for information regarding non-conformity, studying and verifying information until the credit is issued to the customer.

o Billing: 4 monthly billing cycles with the corresponding checks and management.

o Customer portal invoice management: once billing is complete, the invoice is managed through the customer's own portal.

o Collaboration with various departments to close the loop on incidents, merchandise shipments, management of different documents, etc.

o Export billing (including Customs documents).

o Unpaid invoice management: searching for the reason why an invoice remains unpaid and proceeding to manage it with the necessary modification or communication.

o Collections portfolio: once billing is complete, organize and review receipts to reconcile payments with customer statements.

o Review/management of new customer files and/or modification of existing ones.

o Registration/tracking/review of customer pallets.

o Entry of cliché/die-cut delivery notes into the system.

o Tooling billing once the corresponding box is delivered.

o Customer communication as needed.

PURCHASING DEPARTMENT

o Management of maintenance/investment orders.

o Management of delivery notes and invoices.

o Review of service amounts on delivery notes against current rates.

o Setup of maintenance/investment type suppliers.

o Price comparison for annual contracts.

o Price negotiation.

Requirements

Minimum education of a CFGS in Administration and Finance or similar
Minimum of 2 years of experience in a similar position
Knowledge of Excel and accustomed to working with ERPs.

What is offered

Permanent contract.
Stability and the opportunity to be part of a consolidated company.
Good working environment.
Flexible hours, start time between 08:00 - 09:00 and finish time at 17:00 or 18:00 from Monday to Friday with 30 minutes for lunch, and an intensive workday on Fridays.
Salary according to the collective agreement.

View original advert (Spanish)

Des de Marlex People estamos buscando a un/a Administrativo/a de Facturación para una empresa de ondulados de cartón ubicada en Santa Margarida i els Monjos.

¿Cuál será tu misión?

Revisar Albaranes de Compra y ventas, y confeccionar y contabilizar Facturas de ventas. Ayudar en lo requerido por el resto de personal del Departamento, contabilizando facturas de compra si es necesario.

Tus responsabilidades serán:

DEPARTAMENTO VENTAS

o Gestión albaranes ventas: clasificación, revisión firma, retorno palets, incidencias varias, registro.

o Gestión/estudio abonos clientes: búsqueda de información sobre la no conformidad, estudio y comprobación de la información hasta abono al cliente.

o Facturación: 4 facturaciones mensuales con las comprobaciones y gestiones correspondientes.

o Gestión facturas portales clientes: una vez hecha la facturación, se gestiona la factura mediante su propio portal.

o Colaboración con varios departamentos para cerrar el círculo de incidencias, viajes de mercancía, gestiones en los diferentes documentos, etc.

o Facturación exportación (doc. Aduanas incluida)

o Gestión facturas impagadas: búsqueda del motivo por el que existe una factura impagada y proceder a gestionarla con la modificación o comunicación necesaria.

o Cartera cobros: una vez hecha la facturación, ordenar y revisar recibos para que cuadre los cobros con extractos del cliente.

o Revisión/gestión fichas de nuevos clientes y/o modificación de los existentes.

o Registro/seguimiento/revisión palets clientes.

o Alta albaranes clichés/troqueles en el sistema.

o Facturación utillajes una vez entregada la caja correspondiente.

o Comunicación clientes según necesidad.

DEPARTAMENTO COMPRAS

o Gestión pedidos mantenimiento/inversiones.

o Gestión albaranes y facturas.

o Revisión importes servicios de los albaranes con tarifas actuales.

o Alta proveedores tipo mantenimiento/inversión.

o Comparativa precios contratos anuales.

o Negociación precios.

Requisitos

Formación mínimo de un CFGS de Administración y finanzas o similar
Experiencia en un puesto similar de mínimo 2 años
Conocimientos Excel y habituado a trabajar con ERPs.

Se ofrece

Contrato Indefinido.
Estabilidad y formar parte de una empresa consolidada.
Buen ambiente laboral.
Flexibilidad horaria, hora de entrada de 08 - 09:00 y salida de 17 o 18:00 de lunes a viernes con 30 minutos para comer y los viernes jornada intensiva.
Salario según convenio.