Marlex is a prominent Spanish human resources and recruitment firm specializing in temporary staffing, permanent placement, and HR consultancy. With over 25 years of experience, the company operates a network of more than 60 offices across Spain, serving diverse sectors including industrial, logistics, and administrative services.

Headquartered in Catalonia, Marlex has a deep-rooted presence in the Spanish labor market, particularly in the Mediterranean and northern regions. For international professionals, Marlex serves as a gateway to the Spanish job market, frequently recruiting for roles requiring multilingual skills in logistics, export, and back-office operations.

Founded in 1996 in Vic (Barcelona), Marlex began as a local staffing agency and has grown into one of the top HR firms in Spain. It has expanded its service portfolio to include executive search and specialized consulting.

For international professionals

Operates more than 60 physical offices throughout Spain, providing local support in various regions.
Specializes in a wide range of sectors, from industrial and logistics to specialized administrative and financial roles.
Frequently recruits for positions requiring language skills beyond Spanish, such as English or French, for international trade roles.
Offers both temporary and permanent contract opportunities, which can be a starting point for professionals entering the Spanish market.

Administrative Assistant - Law Firm

Marlex Staffing

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

Do you have administrative experience in professional firms and do you enjoy dealing with clients?

At Marlex, we are collaborating with a consolidated law firm located in Mataró that needs to incorporate an Administrative Assistant - Legal Secretary to support the team and ensure the correct administrative functioning of the firm.

What will be your mission?

Reporting to the firm's management, you will be responsible for:

Telephone and in-person attention to clients, court agents, and suppliers, offering a professional, friendly, and efficient approach.
Management and coordination of the client and lawyer team's calendars.
Management, control, and follow-up of emails and internal and external communications.
Opening, organizing, updating, and following up on legal files.
Archiving, classifying, and maintaining physical and digital documentation.
Digitization and document management of files and administrative documentation.
General administrative support for the firm's day-to-day tasks.
Coordination and management of needs with suppliers and external services.
Support in administrative and accounting tasks in coordination with the external agency.

What are we looking for?

Minimum of 1 year of experience performing administrative functions, legal secretarial work in law firms, or administrative tasks in agencies.
High level of Spanish and Catalan, both oral and written.
Regular proficiency in administrative management tools and software in a Windows environment.
Experience with Microsoft Excel, databases, and office tools is valued.
An organized, methodical, and resourceful person.
Organizational skills, attention to detail, and priority management.
Good communication skills and customer orientation.
Ability to work in a team and manage several tasks simultaneously.

What do we offer?

Joining a consolidated professional firm with an excellent working environment.
Stable position
Schedule:
- Monday to Thursday: from 9:00 am to 1:00 pm and from 3:00 pm to 7:00 pm.
- Friday: from 9:00 am to 2:00 pm.
Annual gross salary between €17,000 and €19,000, depending on experience and knowledge provided.
Work center located in Mataró.

If you are looking for stability and want to be part of a dynamic and friendly professional environment, we would love to meet you!

View original advert (Spanish)

¿Tienes experiencia administrativa en despachos profesionales y te gusta el trato con clientes?

Desde Marlex estamos colaborando con un despacho jurídico consolidado ubicado en Mataró que precisa incorporar un/a Administrativo/a - Secretaría Jurídica para dar soporte al equipo y garantizar el correcto funcionamiento administrativo del despacho.

¿Cuál será tu misión?

Reportando a la dirección del despacho, te encargarás de:

Atención telefónica y presencial a clientes, procuradores y proveedores, ofreciendo un trato profesional, cercano y resolutivo.
Gestión y coordinación de la agenda de clientes y del equipo de abogadas.
Gestión, control y seguimiento del correo electrónico y de las comunicaciones internas y externas.
Apertura, organización, actualización y seguimiento de expedientes jurídicos.
Archivo, clasificación y mantenimiento de la documentación física y digital.
Digitalización y gestión documental de expedientes y documentación administrativa.
Soporte administrativo general en las tareas del día a día del despacho.
Coordinación y gestión de necesidades con proveedores y servicios externos.
Apoyo en tareas administrativas y de contabilidad en coordinación con la gestoría externa.

¿Qué buscamos?

Experiencia mínima de 1 año realizando funciones administrativas, de secretariado jurídico en despachos de abogados o tareas administrativas en gestorías.
Nivel alto de castellano y catalán, tanto oral como escrito.
Dominio habitual de herramientas y software de gestión administrativa en entorno Windows.
Valorable experiencia con Microsoft Excel, bases de datos y herramientas ofimáticas.
Persona organizada, metódica y resolutiva.
Capacidad de organización, atención al detalle y gestión de prioridades.
Buenas habilidades comunicativas y orientación al cliente.
Capacidad para trabajar en equipo y gestionar varias tareas de forma simultánea.

¿Qué ofrecemos?

Incorporación a un despacho profesional consolidado y con excelente ambiente de trabajo.
Posición estable
Horario:
- Lunes a jueves: de 9:00 h a 13:00 h y de 15:00 h a 19:00 h.
- Viernes: de 9:00 h a 14:00 h.
Salario bruto anual entre 17.000 € y 19.000 €, según experiencia y conocimientos aportados.
Centro de trabajo ubicado en Mataró.