Randstad is a global leader in the HR services industry, specializing in recruitment, staffing, and outsourcing solutions across 39 countries. As one of the world's largest HR providers, the company operates at a massive scale, connecting millions of candidates with opportunities in sectors ranging from technology and engineering to healthcare and logistics.

In Spain, Randstad maintains one of the most extensive professional networks in the country, with a presence in nearly every major city. For international professionals, Randstad serves as a primary entry point into the Spanish labor market, offering specialized recruitment services through divisions like Randstad Technologies and Randstad Professionals, which frequently handle roles for multinational clients requiring English or other foreign languages.

Founded in 1960 by Frits Goldschmeding in the Netherlands, Randstad has grown from a small local operation into the world's largest HR service provider. The company expanded into Spain in the 1990s and has since solidified its position through major acquisitions like Vedior.

For international professionals

Operates a vast network of over 200 offices across Spain, providing local support in almost every province.
Features specialized divisions for IT, Engineering, and Life Sciences that are highly relevant for skilled international workers.
Acts as a primary recruiter for many Fortune 500 companies established in Spain.
Provides a wide variety of contract types, including permanent placements and long-term outsourcing projects.

Administrative Assistant

Randstad España

This job was originally posted in Spanish and automatically translated to English.

Job Description

Commercial Management and Customer Service: Processing and confirmation of sales orders (review of prices, dates, and batches), telephone/in-person customer service, and updating rates in the ERP.

Logistics and Shipping: Preparation of shipments, management of customer portals and logistics platforms (EDI, ITMS), coordination with transport agencies, and processing of customs documentation (DUAs, technical sheets).

Purchasing and Suppliers: Issuing purchase orders (raw materials, "non-stock" materials, and office supplies) and coordination of materials sent to external suppliers for treatments or assembly.

Master Data and Archiving: Maintenance of the item master in the system (technical sheets, processes, packaging) and documentary archiving of delivery notes and manufacturing orders.

Control and Periodic Reports:

Weekly/Monthly: Demand forecasting, stock control, and monthly reconciliation of returnable packaging (KLT).

Quarterly/Annual: Logistics lead-time reports in Excel and communication of the holiday/vacation calendar (to staff, customers, and telephone technical support).

Commercial Management and Customer Service: Processing and confirmation of sales orders (review of prices, dates, and batches), telephone/in-person customer service, and updating rates in the ERP.

Purchasing and Suppliers: Issuing purchase orders (raw materials, "non-stock" materials, and office supplies) and coordination of materials sent to external suppliers for treatments or assembly.

Master Data and Archiving: Maintenance of the item master in the system (technical sheets, processes, packaging) and documentary archiving of delivery notes and manufacturing orders.

Control and Periodic Reports:

Weekly/Monthly: Demand forecasting, stock control, and monthly reconciliation of returnable packaging (KLT).

Quarterly/Annual: Logistics lead-time reports in Excel and communication of the holiday/vacation calendar (to staff, customers, and telephone technical support).

7:00 AM to 3:00 PM Monday to Thursday, and Fridays from 7:00 AM to 2:00 PM.

View original advert (Spanish)

Gestión Comercial y Atención: Procesamiento y confirmación de pedidos de venta (revisión de precios, fechas y lotes), atención telefónica/presencial y actualización de tarifas en el ERP.

Logística y Expediciones: Preparación de envíos, gestión de portales de clientes y plataformas logísticas (EDI, ITMS), coordinación con agencias de transporte y tramitación de documentación aduanera (DUAs, fichas técnicas).

Compras y Proveedores: Emisión de pedidos de compra (materia prima, material "no stock" y consumibles de oficina) y coordinación de materiales enviados a proveedores externos para tratamientos o montajes.

Datos Maestros y Archivo: Mantenimiento del maestro de artículos en el sistema (fichas técnicas, procesos, embalajes) y archivo documental de albaranes y órdenes de fabricación.

Control y Reportes Periódicos:

Semanales/Mensuales: Previsiones de demanda, control de stock y conciliación mensual de embalajes retornables (KLT).

Trimestrales/Anuales: Informes de tiempos logísticos en Excel y comunicación del calendario de festivos/vacaciones (a la plantilla, clientes y soporte técnico de telefonía).

Gestión Comercial y Atención: Procesamiento y confirmación de pedidos de venta (revisión de precios, fechas y lotes), atención telefónica/presencial y actualización de tarifas en el ERP.

Datos Maestros y Archivo: Mantenimiento del maestro de artículos en el sistema (fichas técnicas, procesos, embalajes) y archivo documental de albaranes y órdenes de fabricación.

Control y Reportes Periódicos:

Semanales/Mensuales: Previsiones de demanda, control de stock y conciliación mensual de embalajes retornables (KLT).