Randstad is a global leader in the HR services industry, specializing in recruitment, staffing, and outsourcing solutions across 39 countries. As one of the world's largest HR providers, the company operates at a massive scale, connecting millions of candidates with opportunities in sectors ranging from technology and engineering to healthcare and logistics.

In Spain, Randstad maintains one of the most extensive professional networks in the country, with a presence in nearly every major city. For international professionals, Randstad serves as a primary entry point into the Spanish labor market, offering specialized recruitment services through divisions like Randstad Technologies and Randstad Professionals, which frequently handle roles for multinational clients requiring English or other foreign languages.

Founded in 1960 by Frits Goldschmeding in the Netherlands, Randstad has grown from a small local operation into the world's largest HR service provider. The company expanded into Spain in the 1990s and has since solidified its position through major acquisitions like Vedior.

For international professionals

Operates a vast network of over 200 offices across Spain, providing local support in almost every province.
Features specialized divisions for IT, Engineering, and Life Sciences that are highly relevant for skilled international workers.
Acts as a primary recruiter for many Fortune 500 companies established in Spain.
Provides a wide variety of contract types, including permanent placements and long-term outsourcing projects.

Receptionist-Administrative Assistant

Randstad España

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

Do you have administrative experience? Are you looking for a stable job? Are you a dynamic person? This is the offer for you.

In-person customer and visitor service: reception, registration, and accompaniment according to protocol.
Switchboard and email management in Spanish and English.
Organization of meeting rooms and video calls (reservations, preparation, and cleanup). Coordination of delivery and collection of documentation with clients, including registration and signing.
Placement and follow-up of orders for office materials and other supplies (cafeteria, water, courier, etc.). Coordination with service providers (maintenance, photocopiers, air conditioning, etc.).
Support in the organization of travel and trips (tickets, hotels, restaurants).
Physical and digital archiving of documentation, digitalization of deeds and other documents.
Processing of order requests in SAP and registration in Excel.
Expense control for the Zaragoza office. Sending burofax (online or via Correos) and performing occasional external tasks (Mercantile Registry, notary offices, etc.).
Support for the administration team and lawyers in administrative tasks.
Support and assistance in the accounting department (comprehensive accounting management, performing bank reconciliations, accounting registration and follow-up of financing operations, preparation and accounting of invoices).

Training in Administration, Management, Secretarial Studies, Tourism, or similar.
English level B2 is valued (emails and calls).
5-8 years of experience in reception, customer service, and/or administrative support (experience in law firms or corporate environments is valued).
Solid command of Microsoft Office (Word, Excel, Outlook, PowerPoint).
Experience with iManage, SAP, or other document management and order/expense tools is valued.
Knowledge of accounting is essential.

Salary: 23,000 gross per year
Very good working environment
Schedule: Monday to Thursday from 8:30 AM to 1:30 PM and 4:00 PM to 7:00 PM - Friday: 8:30 AM to 4:30 PM
August: 8:30 AM - 4:30 PM
3-month contract with subsequent incorporation into the staff with a permanent contract.

View original advert (Spanish)

¿Tienes experiencia como administrativo ? ¿ Buscas un trabajo estable?¿ Eres una persona dinámica? esta es tu oferta.

Atención presencial a clientes y visitas: recepción, registro, acompañamiento según
protocolo.
Gestión de centralita y correo electrónico en español e inglés.
Organización de salas de reuniones y videollamadas (reservas, preparación y
recogida).Coordinación de entrega y recogida de documentación con clientes, incluyendo
registro y firma.
Realización y seguimiento de pedidos de material de oficina y otros suministros
(cafetería, agua, mensajería, etc.). Coordinación con proveedores de servicios (mantenimiento, fotocopiadoras, aire
acondicionado, etc.).
Apoyo en la organización de viajes y desplazamientos (billetes, hoteles,
restaurantes).
Archivo físico y digital de documentación digitalización de escrituras y
otros documentos.
Tramitación de solicitudes de pedido en SAP y registro en Excel.
Control de gastos de la oficina de Zaragoza
. Envío de burofax (online o desde Correos) y realización de gestiones externas
puntuales (Registro Mercantil, notarías, etc.).
Apoyo al equipo de administración y a los abogados en gestiones administrativas
Apoyo y soporte en el departamento de contabilidad. ( gestión de integral de la contabilidad, realización de conciliaciones bancarias, Registro y seguimiento contable de operaciones de financiación, Confección y contabilización de facturas )