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Administrative Assistant

Synergie España
Synergie España
Tarragona, SpainOn-site€26Added 14 days agoRemote: On Site

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Requirements

What will help you succeed in this positionPrevious experience of 2 to 5 years in an administrative or operational environment
This will allow you to move comfortably in daily management, prioritize better, and provide confidence from the start in tasks that require pace and precision.ERP proficiency
This will be an important foundation for managing orders, recording information correctly, and tracking operations with agility.Basic accounting knowledge for invoicing
This will help you operate autonomously in the administrative part of the position and reduce errors in everyday processes.Organizational and follow-up skills
In a position where several areas and delivery times are involved, having mental order and method will make a difference in your day-to-day.Good communication and customer orientation
This will allow you to manage calls, incidents, and internal coordination with approachability, clarity, and a practical sense.Intermediate level of French and English
These will add value in the relationship with customers and in an environment where fluid communication can greatly facilitate operations. If you speak another language, even better.Higher Vocational Training Degree (Ciclo Formativo de Grado Superior)
This will give you a solid foundation to operate in a position where customer service, management, coordination, and administrative detail coexist.
If you see yourself here… If you are motivated by a stable job with a real impact on operations and constant contact with customers, logistics, and the sales team, this could be a very good opportunity to continue growing in an environment where your capacity for organization and resolution will truly be noticed. Document management, Microsoft Office tools (Excel, Word), calendar organization, and general administrative support.

Benefits

✅ Professional stability: a solid project where you can develop your career in the long term.
✅ Collaborative environment: you will work with a professional team that values mutual support.
✅ Continuous development: you will learn the administrative management of a dynamic industrial sector.
If you are an organized person and want to take a professional leap in a stable environment, apply now!

Job Description

If you enjoy organization, communication, and having a global vision of what happens between sales, administration, and transport, you can build a stable project with growth potential here.
Your mission will be to ensure that every order progresses in an agile, orderly, and well-coordinated manner, taking care of both the administrative side and the relationship with the client, the sales team, and transport. This role exists to provide continuity to the sales and logistics process, avoid friction, and provide solutions when incidents arise. Your work will be key to ensuring that operations function with confidence, quality, and pace. Your day-to-day will look like this:
  • You will manage the complete order cycle, from its reception in the database to the tracking of delivery to the customer.
  • You will handle calls and provide support to both customers and the sales network, providing clear information and resolving doubts quickly.
  • You will coordinate administrative and operational tasks such as invoicing, credit notes, customer registrations, pickups, and transport incidents.
View original advert (Spanish)
Si te gusta el orden, la comunicación y tener una visión global de lo que pasa entre ventas, administración y transporte, aquí puedes construir un proyecto estable y con recorrido.
Tu misión será asegurar que cada pedido avance de forma ágil, ordenada y bien coordinada, cuidando tanto la parte administrativa como la relación con cliente, equipo comercial y transporte.Este rol existe para dar continuidad al proceso de ventas y logística, evitar fricciones y aportar soluciones cuando surjan incidencias. Tu trabajo será clave para que la operativa funcione con confianza, calidad y ritmo.Cómo será tu día a día
  • Gestionarás el ciclo completo del pedido, desde su recepción en la base de datos hasta el seguimiento de la entrega al cliente.
  • Atenderás llamadas y darás soporte tanto a clientes como a la red comercial, aportando información clara y resolviendo dudas con agilidad.
  • Coordinarás tareas administrativas y operativas como facturación, abonos, altas de clientes, recogidas e incidencias de transporte.

Application managed by Synergie España