Wolters Kluwer is a global leader in professional information, software solutions, and services for the health, tax and accounting, governance, risk and compliance, and legal and regulatory sectors. Headquartered in the Netherlands, the company operates in over 40 countries and serves customers in over 180, employing approximately 21,000 people worldwide to provide expert solutions that combine deep domain knowledge with specialized technology.

In Spain, Wolters Kluwer maintains a significant footprint with major operations in Madrid and Barcelona, serving as a strategic hub for many of its EMEA-wide functions. The company is highly relevant for international professionals, as it frequently recruits for regional leadership, global cybersecurity, and product management roles that require English proficiency and offer exposure to international markets.

Wolters Kluwer was formed in 1987 through the merger of Kluwer Publishers and Wolters Samsom. Since then, it has transformed from a traditional publishing house into a leading global provider of software and information services.

For international professionals

Offers numerous EMEA-wide and global roles based in Spain, where English is the primary working language.
Maintains major office hubs in Madrid and Barcelona with a focus on hybrid and flexible work arrangements.
Regularly hires for high-level strategic positions, including Vice Presidents and Directors, within their Spanish entities.
Provides a structured corporate environment with clear paths for international career mobility and professional development.

Facility Management Specialist

Wolters Kluwer

This job was originally posted in Spanish and automatically translated to English.

Job Description

Join Wolters Kluwer and be part of a dynamic global technology company that makes a difference every day. We are innovators with impact. We offer expert software and information solutions that the world's leading professionals trust in the moments that matter most.

Currently, we are looking for a Facility Management Specialist to join our team.

About the position:

The Facility Management Specialist position in the Barcelona office is fundamental to ensuring the correct operation, safety, and efficiency of the facilities, as well as providing an optimal work environment for employees. This position acts as a key point of operational and preventive coordination, contributing to minimizing risks, optimizing resources, and ensuring compliance with applicable corporate and regulatory standards.

Responsibilities:

1. Ensure the daily operation of the office:

Supervise the repair and maintenance of equipment, furniture, and general office facilities, review the maintenance plan, control Rainiers for closure, and maintenance Jira.
Schedule and coordinate periodic maintenance to avoid interruptions in employee activity.
Supervision of cleaning and auxiliary reception services.
Control of Facilities providers.
Manage the allocation and use of space within the office and rooms.
Planning and coordination of layouts, moves, and renovations.
Reporting to the Facilities, Health and Safety Manager.

2. Office reference contact:

Coordination with reception and other services.
Interlocution with building staff and local providers for the resolution of incidents related to the workplace facilities.
Reports to the Facilities, Health and Safety Manager.

3. Employee experience:

Comfort and well-being (climate control, cleaning, ergonomics).
Organization of spaces and internal events.
Office image.

4. Compliance and safety in the workplace, reporting incidents to the Facilities Manager:

Compliance with regulations (OHS, security, evacuation, emergency plan), coordination of emergencies together with the workplace emergency brigades, reporting to the Facilities, Health and Safety Manager.
Supervision of access control, credentials, and visit management carried out by Reception, creation/deletion of employee/external collaborator cards and their control in Spec, reporting incidents to the Facilities, Health and Safety Manager.
Apply security protocols and emergency procedures.
Maintain maintenance records, inspections, and compliance documentation for security, environment, and risk prevention audits.
Ensure that office facilities comply with health and safety standards.
Support the Facilities, Health and Safety Manager in security audits and risk assessments performed.
Ensure that office facilities comply with health and safety standards.

5. Cost control and optimization:

Supervision and reporting of consumption and services to the Facilities, Health and Safety Manager.
Identification of inefficiencies occurring in the building.

6. Service continuity:

Backup during absences or work peaks of the Facilities, Health and Safety Manager or Maintenance staff, also for other offices (Bilbao, Madrid, Valencia).
Operational continuity element.

Competencies and skills:

Communication: Ability to communicate clearly and concisely, both verbally and in writing.
Attention to detail: Ability to identify and report inconsistencies or incidents in the facilities.
Customer orientation: Basic ability to assist and interact with internal customers and other stakeholders.
Time management: Ability to effectively manage time and meet assigned tasks.
Documentation: Basic knowledge to maintain updated records, controls, and checklists.
Teamwork: Ability to collaborate effectively and harmoniously within a team.
Safety awareness: Knowledge of basic safety procedures and regulatory compliance requirements.
Basic maintenance knowledge: Supervise minor repairs and routine maintenance activities.

If you believe you meet the necessary requirements, click the "Apply" button to join us and make a difference. If making a difference is important to you, then you are also important to us.

All qualified candidates will be considered for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or any other condition protected by applicable law.

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we're getting to know you-not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

View original advert (Spanish)

Únete a Wolters Kluwer y forma parte de una dinámica empresa tecnológica global que marca la diferencia cada día. Somos innovadores con impacto. Ofrecemos soluciones expertas de software e información en las que confían los principales profesionales del mundo en los momentos que más importan.

Actualmente, estamos buscando Facility Management Specialist para unirse a nuestro equipo.

Sobre el puesto:

El puesto de Facility Management Specialist en la oficina de Barcelona es fundamental para garantizar el correcto funcionamiento, la seguridad y la eficiencia de las instalaciones, así como para proporcionar un entorno de trabajo óptimo para los empleados. Esta posición actúa como un punto clave de coordinación operativa y preventiva, contribuyendo a minimizar riesgos, optimizar recursos y asegurar el cumplimiento de los estándares corporativos y normativos aplicables.

Responsabilidades:

1. Garantizar el funcionamiento diario de la oficina:

Supervisar la reparación y el mantenimiento de los equipos, mobiliario e instalaciones generales de la oficina, revisión del plan de mantenimiento, control de Rainiers para su cierre y Jira de mantenimiento).
Programar y coordinar el mantenimiento periódico para evitar interrupciones en la actividad de los empleados/as.
Supervisión de limpieza y servicios auxiliares de recepción.
Control de proveedores de Facilities.
Gestionar la asignación y utilización del espacio dentro de la oficina y salas.
Planificación y coordinación de distribuciones, traslados y renovaciones.
Reporte al Facilities, Health and Safety Manager.

2. Contacto de referencia de la oficina:

Coordinación con recepción y otros servicios.
Interlocución con personal edificio y proveedores locales para resolución de incidencias relacionadas con las instalaciones del centro de trabajo.
Reportes al Facilities, Health and Safety Manager.

3. Experiencia del empleado:

Comodidad y bienestar (climatización, limpieza, ergonomía).
Organización de espacios y eventos internos.
Imagen de la oficina.

4. Cumplimiento y seguridad en el centro de trabajo, reportando incidencias al Facilities Manager:

Cumplimiento de normativas (PRL, seguridad, evacuación, plan de emergencias), coordinación de emergencias junto con los brigadistas de emergencias del centro de trabajo, reportando a Facilities, Health and Safety Manager.
Supervisión del Control de accesos, acreditaciones y gestión de visitas realizadas por la Recepción, realización/eliminación de tarjetas de empleados/colaboradores externos y su control en Spec, reportando incidencias al Facilities, Health and Safety Manager.
Aplicar protocolos de seguridad y procedimientos de emergencias.
Mantener registros de mantenimiento, inspecciones y documentación de cumplimiento para auditorías seguridad, medio ambiente y prevención de riesgos.
Garantizar que las instalaciones de la oficina cumplen las normas de salud y seguridad.
Apoyo al Facilities, Health and Safety Manager, en temas de auditorías de seguridad y evaluaciones de riesgos realizadas.
Garantizar que las instalaciones de la oficina cumplen las normas de salud y seguridad.

5. Control de costes y optimización:

Supervisión y reporte al Facilities, Health and Safety Manager de consumos y servicios.
Identificación de ineficiencias que acontezcan en el edificio.

6. Continuidad del servicio:

Backup ante ausencias o picos de trabajo de Facilities, Health and Safety Manager o personal de Mantenimiento también para el resto de oficinas, (Bilbao, Madrid, Valencia).
Elemento de continuidad operativa.

Competencias y habilidades:

Comunicación: Capacidad para comunicarse de forma clara y concisa, tanto verbalmente como por escrito.
Atención al detalle: Habilidad para identificar y reportar inconsistencias o incidencias en las instalaciones.
Orientación al cliente: Capacidad básica para asistir e interactuar con los clientes internos y otras partes interesadas.
Gestión del tiempo: Capacidad para administrar eficazmente el tiempo y cumplir con las tareas asignadas.
Documentación: Conocimientos básicos para mantener registros, controles y listas de verificación actualizados.
Trabajo en equipo: Capacidad para colaborar de manera efectiva y armoniosa dentro de un equipo.
Conciencia de seguridad: Conocimiento de los procedimientos básicos de seguridad y de los requisitos de cumplimiento normativo.
Conocimientos básicos de mantenimiento: Supervisar reparaciones menores y actividades de mantenimiento rutinario.

Si consideras que cumples con los requisitos necesarios, haz clic en el botón "Solicitar" para unirte a nosotros y marcar la diferencia. Si para ti es importante marcar la diferencia, entonces tú también eres importante para nosotros.

Todos los candidatos cualificados serán considerados para el empleo sin distinción de raza, color, religión, sexo, identidad de género, orientación sexual, origen nacional, discapacidad o cualquier otra condición protegida por la legislación aplicable.