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Administrative Assistant

Administrative Assistant

ONCE
ONCE
Madrid, SpainOn-site€18,000 - €24,000Added 1 month agoEntry · 2+ yearsPermanent🇪🇸Spanish: Fluent
SapMicrosoft-officeExcelWordOutlookBpcAdministrative-supportPurchasing

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

About the role

Can you imagine your professional career being part of social change and transformation? WE ARE LOOKING FOR YOUR TALENT!

At ONCE we are looking for an Administrative Assistant for a permanent position in our Purchasing and Property Management Department, located in Madrid.

What you'll do


WHAT WILL YOU DO ON A DAY-TO-DAY BASIS?

- Administrative tasks for the purchase of goods and contracting of services.

- Management of materials and framework agreements in the SAP purchasing module.

- Placing orders, tracking deliveries, and controlling invoicing.

- Reviewing invoices to release them for payment.

- Monitoring contracts for the purchase of goods and contracting of services, their expiration dates, and managing renewals.

- Maintaining databases of goods, services, and properties.

- Administrative tasks related to property leasing and maintenance.

- Monitoring and managing lease contracts, their expiration dates, and renewals.

- Work on preparing the annual budget for the activities managed by the Department, as well as any modifications that may be necessary throughout the fiscal year.

- Preparing reports and proposals for acquisitions and contracting, for processing before the corresponding bodies.

- Preparing and processing budget reservations and allocations.

What we're looking for

- Telephone support for internal and external clients to resolve queries and incidents.

- Experience in administrative functions.

- Knowledge of Microsoft Office applications, especially Word, Excel, and Outlook.

- Knowledge and experience with applications in the Corporate Desktop environment and SAP or similar application for purchasing and contracting management.

- Advanced knowledge and experience with applications in the Corporate Desktop environment and SAP "Budget Management," at the activity manager level, as well as BPC for budgeting these activities.

Nice to have


WHAT ELSE DO WE LIKE TO TAKE INTO ACCOUNT? (Valuable requirements)

- People-oriented. We love working as a team and we have a service vocation!

- Experience in dynamic and multidisciplinary environments.

- A minimum of 2 years of experience will be valued.

Education & certifications


WHAT DO WE NEED FROM YOU? (Requirements)

- High school diploma, Intermediate or Advanced Vocational Training in administrative functions, Commerce or Marketing, or Executive Assistance or similar.

What you'll get


WHAT DO WE OFFER?

- Permanent contract.

- Full-time position of 36 hours/week, goodbye to 40 hours/week!

- Competitive salary of +€18,000 gross/year, and after 2 years, promotion to senior category with a salary of +/- €24,000 gross/year.

- 24 working days of vacation + 6 personal days for personal use.

- Annual financial support for individual training, we want you to keep growing!

- ONCE Card: We offer exclusive discounts.

- Financial support for the birth or adoption of children.

- We offer opportunities for anyone to participate in volunteer activities and contribute to the well-being of the community.

- ONCEInnova; We have an innovation and entrepreneurship unit where any employee can propose and be part of intrapreneurship and innovation projects at ONCE. You have the opportunity to join a supportive, social, and committed Organization, OF PEOPLE AND FOR PEOPLE, aware of its responsibility to society, which will accompany you through the onboarding process and offer you opportunities for professional growth.

You decide how far to go!

How you'll work

full-time

permanent

About the company & team

Administration

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