Randstad is a global leader in the HR services industry, specializing in recruitment, staffing, and outsourcing solutions across 39 countries. As one of the world's largest HR providers, the company operates at a massive scale, connecting millions of candidates with opportunities in sectors ranging from technology and engineering to healthcare and logistics.

In Spain, Randstad maintains one of the most extensive professional networks in the country, with a presence in nearly every major city. For international professionals, Randstad serves as a primary entry point into the Spanish labor market, offering specialized recruitment services through divisions like Randstad Technologies and Randstad Professionals, which frequently handle roles for multinational clients requiring English or other foreign languages.

Founded in 1960 by Frits Goldschmeding in the Netherlands, Randstad has grown from a small local operation into the world's largest HR service provider. The company expanded into Spain in the 1990s and has since solidified its position through major acquisitions like Vedior.

For international professionals

Operates a vast network of over 200 offices across Spain, providing local support in almost every province.
Features specialized divisions for IT, Engineering, and Life Sciences that are highly relevant for skilled international workers.
Acts as a primary recruiter for many Fortune 500 companies established in Spain.
Provides a wide variety of contract types, including permanent placements and long-term outsourcing projects.

Receptionist-Administrative Assistant - Legal and Financial Sector

Randstad España

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

Are you looking for a stable project where you can develop your management and customer service skills in a top-tier professional environment? We offer you the opportunity to join a solid and dynamic team, occupying a key position for the correct daily operation of our corporate offices. If you are a proactive, responsible person seeking professional stability with a minimum commitment of one year, this vacancy is for you!

Reception and attention: Receiving visitors, access control ("open doors"), and management of the telephone switchboard.
Facilities and supplier management: Coordination and direct contact with maintenance suppliers for the Madrid office regarding any incidents.
Inventory and merchandising management: Requesting, placing, inventorying, and controlling sales of products in the reception shop and general storage.
Administrative support: Management and processing of invoices for the Madrid office through workflows (WF) and maintenance of the online archive.
Internal office logistics: Control of office supplies (placement in cabinets and branded spaces) and management of meeting rooms and lockers.
Events and onboarding: Preparation of welcome packs for new hires, preparation of gift sets, and logistical support for internal events (placement and removal of decorations and items, management of the office market, and client billing).

Languages: Fluent level of English (minimum C1, spoken and written), essential for managing international calls and visits.
Experience: A senior profile with previous experience in reception, secretarial, administration, or legal sector environments will be very positively valued.
Key competencies: Person with an excellent attitude, responsible, proactive, and with a professional appearance for public-facing interaction.
Commitment: Genuine interest and availability to remain in the position for a minimum continuous period of one year.

Salary remuneration: Annual Gross Salary (SBA) of €18,213.24.
Job stability: Fixed-discontinuous contract with a guaranteed minimum duration of one year, ideal for long-term projects.
Excellent working hours: * General schedule: Monday to Thursday from 8:00 to 17:00 (with one hour for lunch) and Friday from 8:00 to 16:00.
Summer schedule (July and August): Monday to Friday from 8:00 to 16:00, allowing you to better balance your free time.
Unbeatable location: Offices located on Doctor Esquerdo street, with direct and immediate access to the Conde de Casal metro station.

View original advert (Spanish)

¿Buscas un proyecto estable donde desarrollar tus habilidades de gestión y atención al cliente en un entorno profesional de primer nivel? Te ofrecemos la oportunidad de integrarte en un equipo sólido y dinámico, ocupando una posición clave para el correcto funcionamiento diario de nuestras oficinas corporativas. Si eres una persona proactiva, responsable y deseas estabilidad profesional con un compromiso mínimo de un año, ¡esta vacante es para ti!

Atención y recepción: Recepción de visitas, control de accesos ("puertas abiertas") y gestión de la centralita telefónica.
Gestión de instalaciones y proveedores: Coordinación y contacto directo con los proveedores de mantenimiento de la oficina de Madrid ante cualquier incidencia.
Gestión de inventario y merchandising : Solicitud, colocación, inventariado y control de ventas de los productos de la tienda de recepción y del almacenamiento general.
Apoyo administrativo: Gestión, tramitación de facturas de la oficina de Madrid a través de flujos de trabajo ( WF ) y mantenimiento del archivo en línea.
Logística interna de oficina: Control de suministros de oficina (colocación en armarios y espacios de marca) y gestión de salas de reunión y taquillas.
Eventos y onboarding: Preparación de paquetes de bienvenida ( welcome packs ) para nuevas incorporaciones, preparación de sets de regalo y soporte logístico en eventos internos (colocación y retirada de decoraciones y artículos, gestión del mercadillo de la oficina y cobro a clientes).