Marlex is a leading Spanish human resources and recruitment consultancy specializing in talent acquisition, temporary staffing, and executive search. With over 30 years of experience and a network of more than 60 offices, the company serves a wide range of industries including aerospace, engineering, healthcare, and administration, positioning itself as one of the top HR firms in the country.

Headquartered in Catalonia, Marlex has a deep-rooted presence across the Spanish territory, with significant operations in Madrid and Barcelona. For international professionals, Marlex acts as a key gateway to the Spanish job market, frequently managing recruitment processes for high-tech sectors like mobility and defense that require multilingual talent and specialized technical expertise.

Founded in 1996 in Girona, Marlex began as a local recruitment firm before expanding nationwide. It has grown into one of the largest HR consultancies in Spain, focusing on proximity to both clients and candidates.

For international professionals

Operates a network of over 60 physical offices across Spain, providing extensive local market coverage.
Specializes in high-growth sectors for international talent, including Aerospace, Engineering, and IT.
Frequently manages recruitment for roles requiring multilingual capabilities, specifically English and French.
Acts as a primary recruiter for major industrial and technology hubs in Madrid, Barcelona, and Andalusia.

Site Administrator

Marlex Recruiting

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

Site Administrator

At Paul Marlex, we are looking for a Site Administrator to provide administrative and documentary support during the execution of construction projects, ensuring efficient documentation management, administrative control of the site, and coordination with the company's various departments, suppliers, and subcontractors.

Responsibilities

Manage the administrative documentation of the site, guaranteeing its correct organization and updating.
Provide support to the Site Manager and the technical team in the administrative tasks of the project.
Process orders, delivery notes, invoices, and documentation from suppliers and subcontractors.
Perform the monitoring and control of contracts, certifications, and economic documentation of the site.
Manage the physical and digital archive of the project documentation.
Control the reception of materials and verify the associated documentation.
Coordinate documentary management with the Purchasing, Administration, Human Resources, and Prevention departments.
Prepare administrative reports and support the monitoring of costs and site production.
Manage documentation relating to site access, coordination of business activities (CAE), and other documentation required by current regulations.
Handle calls, emails, and maintain fluid communication with clients, suppliers, and subcontractors.

Requirements

Vocational Training in Administration and Finance, Administrative Management, or equivalent training.
Previous experience as a Site Administrator or in administrative positions within the construction sector.
Knowledge of administrative processes related to construction works.
Advanced proficiency in Microsoft Office, especially Excel.
Experience with ERP (SAP, Navision, SAGE or similar) and documentary management and CAE platforms will be valued.
Ability to manage multiple tasks and priorities in an organized manner.

Competencies

Organization and attention to detail.
Planning and documentary management capacity.
Proactivity and service orientation.
Communication and teamwork skills.
Responsibility and confidentiality in handling information.
Ability to work in dynamic environments and with tight deadlines.

We offer

·Competitive salary

·Career development

View original advert (Spanish)

Administrativo/a de Obra

Desde Paul Marlex buscamos un/a Administrativo/a de Obra para proporcionar soporte administrativo y documental durante la ejecución de proyectos de construcción, asegurando una gestión eficiente de la documentación, el control administrativo de la obra y la coordinación con los distintos departamentos de la empresa, proveedores y subcontratistas.

Responsabilidades

Gestionar la documentación administrativa de la obra, garantizando su correcta organización y actualización.
Dar soporte al Jefe/a de Obra y al equipo técnico en las tareas administrativas del proyecto.
Tramitar pedidos, albaranes, facturas y documentación de proveedores y subcontratistas.
Realizar el seguimiento y control de contratos, certificaciones y documentación económica de la obra.
Gestionar el archivo físico y digital de la documentación del proyecto.
Controlar la recepción de materiales y verificar la documentación asociada.
Coordinar la gestión documental con los departamentos de Compras, Administración, Recursos Humanos y Prevención.
Preparar informes administrativos y apoyar en el seguimiento de costes y producción de la obra.
Gestionar la documentación relativa a accesos a obra, coordinación de actividades empresariales (CAE) y otra documentación exigida por la normativa vigente.
Atender llamadas, correos electrónicos y mantener una comunicación fluida con clientes, proveedores y subcontratistas.

Requisitos

Formación Profesional en Administración y Finanzas, Gestión Administrativa o formación equivalente.
Experiencia previa como Administrativo/a de Obra o en puestos administrativos dentro del sector de la construcción.
Conocimientos de procesos administrativos relacionados con obras de construcción.
Manejo avanzado de Microsoft Office, especialmente Excel.
Se valorará experiencia con ERP (SAP, Navision, SAGE o similares) y plataformas de gestión documental y CAE.
Capacidad para gestionar múltiples tareas y prioridades de forma organizada.

Competencias