ACCIONA is a global leader in sustainable infrastructure and renewable energy solutions, operating across more than 40 countries. The company focuses on providing innovative solutions for water management, renewable energy production, and large-scale construction projects, positioning itself as a key player in the global transition to a low-carbon economy. With a workforce of over 50,000 employees, it is one of Spain's most prominent multinational corporations and is listed on the IBEX 35 index.

Headquartered in Madrid, ACCIONA offers extensive opportunities for international professionals, particularly in engineering, project management, and sustainability. The company fosters a diverse and inclusive work environment, frequently recruiting global talent for its complex international projects managed from Spain. Its commitment to innovation and sustainability makes it a top choice for professionals looking to build a career in the green energy and infrastructure sectors.

Formed in 1997 through the merger of Entrecanales y Távora and MZOV, companies with roots dating back to the mid-19th century. It has since evolved from a traditional construction firm into a global leader in sustainability and renewable energy.

Executive Assistant

ACCIONA

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

We are a global company, a leader in the development of regenerative infrastructures that generate a positive impact on society. Our workforce, consisting of more than 65,000 professionals and present in more than 40 countries across five continents, contributes to our mission of designing a better planet. We seek people who want to make a difference, promote sustainable development, and find solutions to the greatest global challenges, including climate change, overpopulation, and water scarcity. Join us in the search for solutions to achieve a sustainable future.

Provide efficient administrative and operational support to executives or teams, ensuring the correct management of calendars, documentation, communications, and logistics, facilitating the achievement of organizational objectives.

Job Description

Job Responsibilities:

Manage the calendar and coordination of meetings, ensuring the efficient organization of time and the availability of the executives or teams supported.
Administer documentation and correspondence, including the reception, filing, classification, and distribution of documents, ensuring their correct management and confidentiality.
Prepare reports, presentations, and corporate documents, guaranteeing the accuracy and proper presentation of information.
Manage travel and trips, coordinating transport reservations, accommodation, and associated logistics for executives or teams.
Handle internal and external communications, filtering calls, emails, and requests to optimize communication and time management.
Coordinate corporate events and meetings, ensuring the correct planning and logistics of internal and external encounters.
Supervise and manage supplies and administrative resources, ensuring the availability of materials and services for the daily operation of the area.
Support basic financial management, such as tracking invoices, expense control, and management of administrative budgets.
Use technological tools and corporate systems, optimizing document management and internal administrative processes.
Guarantee the confidentiality and protection of sensitive information, ensuring compliance with organizational policies and applicable regulations.

Candidate Requirements

Education and Experience:

Vocational Training (Intermediate or Higher Level) in Administration and Management, Secretarial Studies, or Executive Assistance.

Between 2 and 5 years of experience in similar positions.

Specific Knowledge:

Languages

English C1

Tools

Office tools (Excel, Word, PowerPoint, Outlook) for document management, report creation, and internal communication.
Calendar and meeting management systems (Google Calendar, Microsoft Outlook) for efficient scheduling and coordination.
Communication and videoconferencing platforms (Microsoft Teams, Zoom, Google Meet) for managing virtual or in-person meetings and corporate communication.
Document management and storage systems (Google Drive, SharePoint, Documentum, DocuSign) for the organization and digitalization of documents.
Specific functional tools, such as travel booking software, expense management, or corporate administration according to the company.

Other

Time management and planning, ensuring efficient organization of the calendar and priorities.
Experience in customer service to facilitate interaction with executives, clients, and providers.
Understanding of business protocols and event organization, guaranteeing the correct execution of meetings, events, and corporate visits.
Confidentiality and handling of sensitive information, ensuring discretion in the management of strategic company data.
Proactivity and anticipation to foresee possible unforeseen events, changes, or needs in the internal client's calendar and act in advance to reorganize commitments, optimize time, and avoid conflicts.

We are a company that values diversity as a source of talent and therefore work to promote an inclusive environment in which respect, belonging, and commitment are encouraged so that all people can participate with equal opportunities. We invite everyone to apply regardless of origin, circumstances, background, or condition. ACCIONA has received the Top Employer certification for 2021, 2022, 2023, 2024, and 2025, which recognizes the Company as one of the best companies to work for in Spain.

View original advert (Spanish)

Somos una compañía global, líder en el desarrollo de infraestructuras regenerativas que generan un impacto positivo en la sociedad. Nuestra plantilla, formada por más de 65.000 profesionales y presente en más de 40 países de los cinco continentes, contribuye a nuestra misión de diseñar un planeta mejor. Buscamos personas que quieran marcar la diferencia, promover el desarrollo sostenible y encontrar soluciones a los mayores desafíos globales, incluidos el cambio climático, la sobrepoblación y la escasez hídrica. Únete a nosotros en la búsqueda de soluciones para lograr un futuro sostenible.

Facilitar apoyo administrativo y operativo eficiente a directivos o equipos, asegurando la correcta gestión de agendas, documentación, comunicaciones y logística, facilitando el cumplimiento de los objetivos organizativos.

Descripción del puesto

Responsabilidades del puesto:

Gestionar la agenda y coordinación de reuniones, asegurando la organización eficiente del tiempo y la disponibilidad de los directivos o equipos a los que brinda soporte.
Administrar la documentación y correspondencia, incluyendo la recepción, archivo, clasificación y distribución de documentos, asegurando su correcta gestión y confidencialidad.
Elaborar informes, presentaciones y documentos corporativos, garantizando la precisión y presentación adecuada de la información.
Gestionar viajes y desplazamientos, coordinando reservas de transporte, alojamiento y logística asociada para los directivos o equipos.
Atender comunicaciones internas y externas, filtrando llamadas, correos electrónicos y solicitudes para optimizar la comunicación y la gestión del tiempo.
Coordinar eventos y reuniones corporativas, asegurando la correcta planificación y logística de encuentros internos y externos.
Supervisar y gestionar suministros y recursos administrativos, asegurando la disponibilidad de materiales y servicios para el funcionamiento diario del área.
Apoyar en la gestión financiera básica, como seguimiento de facturas, control de gastos y gestión de presupuestos administrativos.
Manejar herramientas tecnológicas y sistemas corporativos, optimizando la gestión documental y los procesos administrativos internos.
Garantizar la confidencialidad y protección de la información sensible, asegurando el cumplimiento de las políticas organizativas y normativas aplicables.

Requisitos del candidato

Formación y experiencia:

Formación Profesional de Grado Medio o Superior en Administración y Gestión, Secretariado o Asistencia de Dirección.

Entre 2 y 5 años de experiencia en posiciones similares.

Conocimientos específicos:

Idiomas

Ingles C1

Herramientas

Herramientas de ofimática (Excel, Word, PowerPoint, Outlook) para la gestión documental, creación de informes y comunicación interna.
Sistemas de gestión de agenda y reuniones (Google Calendar, Microsoft Outlook) para la planificación y coordinación eficiente de horarios.
Plataformas de comunicación y videoconferencias (Microsoft Teams, Zoom, Google Meet) para la gestión de reuniones virtuales o presenciales y comunicación corporativa.
Sistemas de gestión documental y almacenamiento (Google Drive, SharePoint, Documentum, DocuSign) para la organización y digitalización de documentos.
Herramientas específicas de la función, como software de reservas de viajes, gestión de gastos o administración corporativa según la empresa.

Otros

Gestión del tiempo y planificación, asegurando una organización eficiente de la agenda y prioridades.
Experiencia en atención al cliente para facilitar la interacción con directivos, clientes y proveedores.
Entendimiento de protocolos empresariales y organización de eventos, garantizando la correcta ejecución de reuniones, eventos y visitas corporativas.
Confidencialidad y manejo de información sensible, asegurando la discreción en la gestión de datos estratégicos de la empresa.
Proactividad y anticipación para prever posibles imprevistos, cambios o necesidades en la agenda de su cliente interno y actuar con antelación para reorganizar compromisos, optimizar tiempos y evitar conflictos.