Marlex is a leading Spanish human resources and recruitment consultancy specializing in talent acquisition, temporary staffing, and executive search. With over 30 years of experience and a network of more than 60 offices, the company serves a wide range of industries including aerospace, engineering, healthcare, and administration, positioning itself as one of the top HR firms in the country.

Headquartered in Catalonia, Marlex has a deep-rooted presence across the Spanish territory, with significant operations in Madrid and Barcelona. For international professionals, Marlex acts as a key gateway to the Spanish job market, frequently managing recruitment processes for high-tech sectors like mobility and defense that require multilingual talent and specialized technical expertise.

Founded in 1996 in Girona, Marlex began as a local recruitment firm before expanding nationwide. It has grown into one of the largest HR consultancies in Spain, focusing on proximity to both clients and candidates.

For international professionals

Operates a network of over 60 physical offices across Spain, providing extensive local market coverage.
Specializes in high-growth sectors for international talent, including Aerospace, Engineering, and IT.
Frequently manages recruitment for roles requiring multilingual capabilities, specifically English and French.
Acts as a primary recruiter for major industrial and technology hubs in Madrid, Barcelona, and Andalusia.

Administration with English

Marlex Recruiting

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

ADMINISTRATION WITH ENGLISH

Are you passionate about on-site work and looking for a project? Do you have experience in administration? At Paul Marlex, we are collaborating with a leading company in the sector.

Job Objective

Manage and coordinate the company's administrative tasks, ensuring the correct functioning of administrative, documentary, and communication processes, both nationally and internationally, using English as the habitual language in relations with clients, suppliers, and other subsidiaries or collaborators.

Functions and Responsibilities

Manage administrative documentation and physical and digital archives.
Prepare, review, and process orders, offers, contracts, and commercial documentation.
Handle and manage calls, emails, and videoconferences in Spanish and English.
Maintain communication with international clients, suppliers, and collaborators.
Perform administrative follow-up of purchases and sales.
Prepare reports, presentations, and briefings for management.
Coordinate agendas, meetings, travel, and reservations when necessary.
Manage databases and update information in management systems (ERP/CRM).
Support invoicing, documentary control, and the tracking of payments and collections.
Collaborate with other departments to ensure the correct management of administrative processes.
Guarantee the confidentiality of information and compliance with internal procedures.

Required Education

Higher Vocational Training (Grado Superior) in Administration and Finance, Executive Assistance, or similar.
University degree in Business Administration, Business Studies, or related fields will be valued.

Experience

Minimum 1 year of experience in administrative positions.
Experience in industrial companies or those with international activity will be valued.

Languages

Spanish: Native or equivalent.
English: B2-C1 level (oral and written). Ability to maintain conversations, draft documentation, and handle international communications.

Technical Knowledge

Microsoft Office (Excel, Word, Outlook, and PowerPoint).
Experience with ERP systems (SAP, Microsoft Dynamics, Navision, or similar).
Document management and archiving.
Basic knowledge of invoicing and administration.
Proficiency in videoconferencing and collaboration tools.

Competencies

Organization and planning.
Attention to detail.
Communication skills.
Internal and external customer orientation.
Teamwork.
Proactivity and initiative.
Ability to manage priorities.
Discretion and confidentiality.
Incident resolution.
Adaptability and flexibility.

View original advert (Spanish)

ADMINISTRACIÓN CON INGLÉS

¿Te apasiona el trabajo a pie de obra y buscas un proyecto ? ¿Tienes experiencia en administración? Desde Paul Marlex estamos colaborando con una empresa referente del sector.

Objetivo del puesto

Gestionar y coordinar las tareas administrativas de la empresa, garantizando el correcto funcionamiento de los procesos administrativos, documentales y de comunicación, tanto a nivel nacional como internacional, utilizando el inglés como idioma habitual en la relación con clientes, proveedores y otras filiales o colaboradores.

Funciones y responsabilidades

Gestionar la documentación administrativa y el archivo físico y digital.
Elaborar, revisar y tramitar pedidos, ofertas, contratos y documentación comercial.
Atender y gestionar llamadas, correos electrónicos y videoconferencias en español e inglés.
Mantener la comunicación con clientes, proveedores y colaboradores internacionales.
Realizar el seguimiento administrativo de compras y ventas.
Preparar informes, presentaciones y reportes para la dirección.
Coordinar agendas, reuniones, viajes y reservas cuando sea necesario.
Gestionar bases de datos y actualizar la información en los sistemas de gestión (ERP/CRM).
Apoyar en la facturación, control documental y seguimiento de pagos y cobros.
Colaborar con otros departamentos para asegurar la correcta gestión de los procesos administrativos.
Garantizar la confidencialidad de la información y el cumplimiento de los procedimientos internos.

Formación requerida

Ciclo Formativo de Grado Superior en Administración y Finanzas, Asistencia a la Dirección o similar.
Se valorará formación universitaria en Administración de Empresas, Empresariales o áreas afines.

Experiencia

Mínimo 1 años de experiencia en puestos administrativos.
Se valorará experiencia en empresas industriales o con actividad internacional.

Idiomas

Español: Nativo o equivalente.
Inglés: Nivel B2-C1 (oral y escrito). Capacidad para mantener conversaciones, redactar documentación y atender comunicaciones internacionales.