Marlex is a prominent Spanish human resources and recruitment firm specializing in temporary staffing, permanent placement, and HR consultancy. With over 25 years of experience, the company operates a network of more than 60 offices across Spain, serving diverse sectors including industrial, logistics, and administrative services.

Headquartered in Catalonia, Marlex has a deep-rooted presence in the Spanish labor market, particularly in the Mediterranean and northern regions. For international professionals, Marlex serves as a gateway to the Spanish job market, frequently recruiting for roles requiring multilingual skills in logistics, export, and back-office operations.

Founded in 1996 in Vic (Barcelona), Marlex began as a local staffing agency and has grown into one of the top HR firms in Spain. It has expanded its service portfolio to include executive search and specialized consulting.

For international professionals

Operates more than 60 physical offices throughout Spain, providing local support in various regions.
Specializes in a wide range of sectors, from industrial and logistics to specialized administrative and financial roles.
Frequently recruits for positions requiring language skills beyond Spanish, such as English or French, for international trade roles.
Offers both temporary and permanent contract opportunities, which can be a starting point for professionals entering the Spanish market.

Dean's Assistant (Temporary)

Marlex Staffing

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

We are looking for you! At Marlex People, we are collaborating with a prominent international Business School located in the center of Madrid, which needs to incorporate a Dean's Assistant. If you are looking for professional development and a new challenge, this is your opportunity!

What will be your mission in the company?

·Manage and coordinate the Dean's calendar, including the scheduling of meetings, appointments, and institutional commitments.

Provide administrative and operational support to the Dean and Vice Deans.
Organize national and international travel, including flights, accommodation, transportation, and itineraries.
Coordinate meetings and events led by the Dean or in which the Dean's Office participates.
Support the planning and execution of internal events, ensuring smooth logistics and proper coordination with stakeholders.
Act as a key point of contact for internal and external interlocutors interacting with the Dean's Office.
Ensure that the Dean's Office is properly equipped and organized, overseeing office needs and the supply of materials.
Collaborate in the preparation and distribution of surveys, reports, presentations, and other administrative materials when necessary.
Follow up on agreed actions, coordinate meetings, and support general administrative tasks of the Dean's Office.
Provide flexible and proactive support in a wide variety of matters to help the Dean and Vice Deans achieve their goals.

What do we need from you?

·Previous experience as an Executive Assistant, Personal Assistant, Office Coordinator, or in a similar administrative support role.

Excellent organizational and time management skills.
Great attention to detail and the ability to handle confidential information with discretion.
Ability to prioritize tasks and work effectively.
Excellent interpersonal and communication skills.
Proactive attitude and a strong service orientation.
Fluency in English and Spanish, both spoken and written.
Advanced knowledge of Microsoft Office and digital collaboration tools.

What can we offer you?

Contract type: maternity leave cover
Annual gross salary: €23,000.
Location: center of Madrid.
Schedule: Monday to Friday, 9:00 AM to 6:00 PM.
Availability to start: from July.

View original advert (Spanish)

¡Te estamos buscando! Desde Marlex People, colaboramos con una importante Escuela de Negocios de ámbito internacional ubicada en el centro de Madrid, que necesita incorporar un/a Asistente del Decano - Dean's Assistant. Si buscas desarrollo profesional y un nuevo desafío, ¡esta es tu oportunidad!

¿Cuál será tu misión en la empresa?

·Gestionar y coordinar la agenda del Decano, incluyendo la programación de reuniones, citas y compromisos institucionales.

Proporcionar apoyo administrativo y operativo al Decano y a los Vicedecanos.
Organizar viajes nacionales e internacionales, incluyendo vuelos, alojamiento, transporte e itinerarios.
Coordinar reuniones y eventos liderados por el Decano o en los que participe la Oficina del Decano.
Apoyar la planificación y ejecución de eventos internos, garantizando una logística fluida y una adecuada coordinación con las partes interesadas.
Actuar como punto de contacto clave para los interlocutores internos y externos que interactúan con la Oficina del Decano.
Garantizar que la Oficina del Decano esté correctamente equipada y organizada, supervisando las necesidades de oficina y el suministro de materiales.
Colaborar en la preparación y distribución de encuestas, informes, presentaciones y otros materiales administrativos cuando sea necesario.
Dar seguimiento a las acciones acordadas, coordinar reuniones y apoyar en las tareas administrativas generales de la Oficina del Decano.
Brindar apoyo flexible y proactivo en una amplia variedad de asuntos para ayudar al Decano y a los Vicedecanos a alcanzar sus objetivos.

¿Qué necesitamos de ti?

·Experiencia previa como Asistente Ejecutivo/a, Asistente Personal, Coordinador/a de Oficina o en un puesto similar de apoyo administrativo.

Excelentes habilidades de organización y gestión del tiempo.
Gran atención al detalle y capacidad para gestionar información confidencial con discreción.
Capacidad para priorizar tareas y trabajar de manera eficaz.
Excelentes habilidades interpersonales y de comunicación.
Actitud proactiva y marcada orientación al servicio.
Dominio del inglés y del español, tanto hablado como escrito.
Conocimientos avanzados de Microsoft Office y de herramientas digitales de colaboración.

¿Qué te podemos ofrecer?