R&D Administrative Assistant - Pharma Sector

👍 WHAT DO WE NEED FROM YOU?
- We are looking for a professional with a Higher Level Vocational Training degree in Administration and Finance, Executive Assistance, or similar, and at least 2 years of experience in administrative functions, preferably in the pharmaceutical, healthcare, medical devices, or health sector. We will especially value experience in Medical Affairs, Clinical Affairs, Clinical Research, or R&D, as well as in the coordination of healthcare professionals, KOLs, clinical studies, research projects, and collaboration with CROs, universities, hospitals, or scientific societies.

Experience in organizing travel, meetings, and corporate events is necessary, and additional training in project management, purchasing, or events will be valued. At a technical level, proficiency in SAP, Microsoft Office (especially Excel, PowerPoint, Outlook, and Teams), and a minimum English level of B2 is required; experience with Veeva, especially Quality One, will be valued.

We are looking for a highly organized, rigorous, and detail-oriented person, capable of managing different projects simultaneously, with autonomy, initiative, and problem-solving skills, excellent coordination and monitoring skills, ease of working with multiple interlocutors, and a high level of confidentiality, professionalism, service orientation, and continuous improvement.

From the RAS office [···] we are selecting [VACANT POSITION MASC/FEM PLURAL] for a company in the [INFORMAR SECTOR] sector located in [LUGAR]

👌 YOUR RESPONSIBILITIES
- Administrative support to the R&D area and Medical Department: management and monitoring of the department's administrative activities, ensuring compliance with internal procedures and Compliance requirements.

- Management of experts and healthcare professionals (KOLs): coordination of contracts and fees, monitoring of internal approvals, management of supplier registrations, and organization of meetings and activities with experts.

- Support for scientific projects and clinical studies: administrative monitoring of projects with CROs, universities, research centers, and other collaborators; management of contracts, budgets, documentation, milestones, invoicing, and payments.

- Document management and Compliance: maintenance and archiving of project documentation, contracts, and evidence; management and monitoring of activities in Veeva and documentary support in audits, inspections, and processes with Ethics Committees and regulatory bodies.

- Purchasing and budget control: creation and monitoring of purchase orders and requests in SAP, supplier management, monitoring of invoices and payments, and support in the department's budget control and report preparation.

- Organization of travel and scientific events: coordination of national and international travel, flights, hotels, and transfers through an external agency, as well as management of expert and speaker agendas and logistical support for Advisory Boards, scientific meetings, congresses, symposia, and courses.

- Cross-functional coordination: regular contact and coordination with internal departments such as Legal, Compliance, Finance, Purchasing, and Marketing, as well as with CROs, universities, healthcare centers, scientific societies, and other external collaborators.

- Schedule: full-time, Monday to Friday, with flexibility in start and end times. Possibility of teleworking in the medium term.