Office Assistant

Location: central offices in Madrid

Part-time employment and hybrid work modality (on-site and teleworking option)

Fixed salary + % variable (bonus based on achievement of annual objectives) 

Flexible compensation plan 

Flexible schedule and intensive hours on Fridays 

Training in Administration and Finance, Executive Assistance, Administrative Management, or similar.

Previous experience of approximately 1-3 years in Office Assistant, Administrative Assistant, Workplace Assistant, or similar positions.

Experience in administrative management, vendors, purchasing, and office organization.

Good proficiency in Microsoft Office / Microsoft 365.

Ease of working with digital tools and management systems.

English B2-C1

Ability to work autonomously in operational and administrative tasks.

Service orientation and willingness to help.

Problem-solving skills.

Communication and interpersonal skills.

Provide administrative and operational support to the B-Global Tech office in Madrid, ensuring its correct daily functioning and facilitating an agile and organized experience for the team.

The position will support the Site Manager in office management, vendors, purchasing, travel, equipment, onboarding, and administrative tasks, acting as a point of support and coordination with the company's different internal areas.

Provide support in the management and daily operation of the Madrid office.

Coordinate needs related to facilities, maintenance, access, and office services.

Manage the registration, cancellation, and modification of access to the office and other associated services.

Supervise office material and supply needs.

Manage recurring office services: coffee, fruit, consumables, and other supplies.

Manage orders and purchases of office material, equipment, and other supplies.

Provide basic operational support for needs related to equipment, peripherals, and workstations.

Coordinate equipment needs for new hires.

Channel and follow up on technical incidents with IT.

Receive and accompany new hires regarding operational aspects related to the office.

Manage travel, transport, and accommodation bookings when necessary.

Provide support in various internal administrative tasks.

Collaborate with Administration, People, and other corporate areas in operational tasks when necessary.

Availability for a part-time schedule of 25 hours per week.