Senior Document Controller

DOCUMENT CONTROLLER - International Architecture Projects

The position will support the delivery of large-scale architectural projects involving multidisciplinary teams, international clients, engineering consultants, contractors and specialist consultants.

The Document Controller will play a key role in ensuring that all project information is correctly structured, reviewed, distributed, tracked, recorded and archived throughout the different stages of the project.

• Manage and control architectural, engineering and consultant documentation across large-scale international projects.

• Administer project documentation through ACONEX, Autodesk Construction Cloud (ACC), BIM 360 or other Common Data Environment (CDE) platforms.

• Manage drawings, models, specifications, reports, schedules, technical submissions and other project deliverables.

• Maintain document registers, drawing registers, transmittal logs and submission trackers.

• Control document numbering, naming conventions, metadata, revisions, status codes and approval workflows.

• Ensure that project teams are always working with the latest approved versions of drawings and documents.

• Manage formal document submissions and transmittals between Bofill Taller de Arquitectura, clients, consultants, contractors and other project stakeholders.

• Track documentation through review, comment, approval and resubmission cycles.

• Monitor deadlines and outstanding documentation and proactively follow up with internal and external teams.

• Coordinate document workflows between architecture, BIM, interior design, landscape, structure, MEP, façade and specialist disciplines.

• Support Project Managers, Design Managers and BIM Managers in monitoring project deliverables and submission schedules.

• Manage incoming and outgoing correspondence and maintain a clear and auditable record of project communications.

• Establish and maintain project folder structures, permissions and information management protocols.

• Support the implementation of project-specific document control procedures and client requirements.

• Participate in project kick-off meetings to establish documentation protocols, workflows and responsibilities.

• Prepare regular reports on document status, submissions, approvals, overdue items and project information.

• Ensure correct archiving and handover of project documentation at the completion of each project stage.

The ideal candidate should be methodical, rigorous, proactive and highly organized, with the ability to understand how information moves through a complex architectural project and to ensure that documentation remains controlled, traceable and accessible at all times.