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Facility Coordinator

Hybrid in Sant Just Desvern·Full-time·Added 8 days ago

Bluespace

9 open roles

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Overview

Job details

Permanent contract
Full-time hours.
Hybrid
Office and home days — the ad has the split.

Requirements

Have the right to work in Spain
Bluespace doesn't mention sponsorship in the ad.
Speak fluent Spanish
Listed as a requirement in the ad.
Work in English
English is required, per the ad.
Portuguese
The ad asks for Portuguese, or counts it in your favour.
Be near Sant Just Desvern for hybrid days
No relocation package mentioned.
Have 2+ years of experience
Junior-level role.
Vocational training (FP Grado Medio)
“Formación profesional en Administración, Gestión de Empresas, Facility Management o áreas afines.” — per the ad.

This job was automatically translated to English.

Pay & benefits

What you'll get

Temporary project to cover maternity leave.
Benefits: meal vouchers/childcare, medical insurance, discounts on our products/services.
Team buildings, sports, and unforgettable moments! Like the Bluevent: one weekend a year where the whole team gets together to celebrate what we achieve together!
Gym at the main offices, free of charge.
Continuous training (in-house platform and GoodHabitz).
Easy access and parking at all centers.

Requirements

What we're looking for

Professional training in Administration, Business Management, Facility Management, or related fields.
Minimum of 2 years of experience in similar functions within the field of Facility Management or asset management.
Knowledge of maintenance management, project management, reporting, and data analysis tools (Monday, Power BI, Excel, etc.).
Basic knowledge of supplier and budget management.
Languages: advanced/native Spanish and English (mandatory). Portuguese, French, or Italian is desirable.

The role

Bluespace is the leading self-storage company in Spain, with over 20 years of history and a presence in 4 countries. We have more than 100 centers and we're going for more: 185 in 5 years!

Our commitment: an excellent work environment, professional development, sustainability, and growth.

The mission of the Facility Coordinator is to provide operational, administrative, and analytical support to the Facility Management team, ensuring the correct technical, documentary, and financial management of real estate assets.

Their main objective is to guarantee operational efficiency, cross-departmental coordination, and the availability of updated information to allow for agile and data-driven decision-making.

What you'll do

Provide administrative support to the department, managing tasks such as collections for leased spaces, deposits, outstanding amounts with public entities, and municipal fees.
Administer and update the technical and documentary information of the centers (inventories, floor plans, contracts, certificates, licenses, etc.).
Coordinate communication with suppliers, technicians, and center managers to organize interventions.
Collaborate with suppliers and internal teams to ensure compliance with SLAs and KPIs.
Control and follow up on key dates (renewals, inspections, expirations, etc.).
Manage incidents and tickets in maintenance platforms.
Archive and control insurance documentation, permits, and contracts.
Collaborate in the analysis of performance indicators (energy, maintenance, incidents, expenses, etc.).
Prepare dashboards and monitoring reports for management and other stakeholders.
Ensure the quality and consistency of reported data.
Analyze maintenance data, operating costs, and asset performance to identify optimization opportunities.
Support the preparation of annual budgets for the Facility Management area.
Collaborate in the implementation of improvements in reporting processes and indicator control.

How you'll work

Full-time position of 40 hours per week with flexible hours from Monday to Thursday and a reduced schedule on Friday.
Hybrid model: 2 days of your choice from home and 3 days in head office.

About Bluespace

Bluespace is a self-storage company operating in Spain, providing personal and business storage solutions across multiple locations. The company focuses on offering secure, flexible, and accessible storage units, catering to both individual and corporate clients. With a growing network of facilities, Bluespace is part of the expanding self-storage sector in Spain, which has seen increasing demand in urban areas.

Bluespace has a significant presence in Spain, with offices and storage facilities in major cities such as Madrid and Barcelona. The company's work culture emphasizes customer service and operational efficiency, and it is actively hiring for sales and commercial roles, including positions requiring Italian and Portuguese language skills, indicating a focus on serving international clients. For international professionals, Bluespace offers opportunities in a dynamic and growing industry, with roles that may leverage multilingual abilities and provide a pathway into the Spanish job market.

Industry: Self Storage
Headquarters: Madrid, Spain
In Spain: Madrid, Barcelona
Website: bluespace.es

Good to know if you are moving

Bluespace operates in the self-storage sector, which is growing in Spain, offering potential for career growth.
The company is hiring sales center agents with Italian and Portuguese language skills, indicating a multicultural work environment.
Positions are based in Spain, with a focus on customer service and commercial roles, suitable for international candidates with language proficiency.
Bluespace has a presence in major Spanish cities, providing opportunities to work in urban centers like Madrid and Barcelona.

All open roles at Bluespace