COCUNAT is a leading Beauty Tech company and a pioneer in the "Toxic-Free" cosmetics movement. Founded in Barcelona, the company has revolutionized the beauty industry by combining high-performance natural ingredients with a strong digital-first approach. They operate globally, with a significant presence in the European and North American markets, focusing on sustainable and cruelty-free products.

Headquartered in Barcelona, COCUNAT offers a dynamic and creative environment for international professionals, particularly in marketing, e-commerce, and creative production. As a fast-growing scale-up with a global customer base, they frequently seek multilingual talent and digital experts to support their international expansion from their Mediterranean hub.

Founded in 2013 by Sara Werner and Ignasi Faus, COCUNAT started as a multi-brand platform for toxic-free products before launching its own award-winning line. The company has since become a global reference in the clean beauty space, winning numerous international awards for its innovative formulas.

This job was published a year ago

Workplace & Office Experience Coordinator

COCUNAT

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

At COCUNAT, we are looking for the person who makes everything happen.

We are not looking for a traditional office manager. We are looking for someone with energy, attitude, and a problem-solving mindset to turn our office into a living, efficient space aligned with the COCUNAT culture.

This role is key to the daily operations of the HQ: from opening the office every morning and ensuring everything is working, to coordinating vendors, maintaining the spaces, and helping build an incredible experience for the team and visitors.

We need someone extremely organized, fast, proactive, and willing to roll up their sleeves. A person with real ownership, attention to detail, and the ability to solve problems before they occur.

If you are someone who enjoys making things work, radiates positive energy, and is motivated by a dynamic and demanding environment... we want to meet you :)

Office Experience & Daily Operations

Be the first energy of the day in the office, ensuring the opening and correct functioning of the HQ every morning (on-site start at 07:45 AM).
Welcome visitors and vendors, always conveying the COCUNAT spirit and culture.
Ensure that common areas are always well-maintained, organized, and operational: lounges, reception, kitchen, break areas, and meeting rooms.
Manage office supplies, orders, stock, snacks, water, and essential supplies.
Coordinate courier services, packages, and daily internal logistics.
Provide operational support to the teams so that everything flows in an agile and efficient manner.

Facilities & Workplace Management

Supervise the correct functioning of the facilities: wifi, climate control, furniture, lighting, and general maintenance.
Coordinate and follow up with external vendors: cleaning, maintenance, security, repairs, and general services.
Detect incidents and ensure a fast and efficient resolution.
Ensure the order, image, and overall experience of the office.
Participate in continuous improvements of the space and propose solutions to optimize HQ operations.
Provide support in occupational risk prevention and office security measures.

Team Experience & Culture

Participate in the organization of internal events, celebrations, team buildings, and special team moments.
Help create a positive and curated experience for new hires and visitors.
Collaborate actively in maintaining a positive, dynamic, and "toxic-free" culture.
Support travel logistics, meetings, and internal needs when necessary.

Previous experience in office management, hospitality, workplace experience, premium retail, events, or customer experience.
LOTS of attitude, energy, and a hands-on mindset.
A fast, resourceful person with the ability to make things happen without the need for constant supervision.
High organizational capacity and attention to detail.
Ability to prioritize, adapt, and react quickly in dynamic environments.
Excellent communication skills and a very personable approach with people.
Proactive mindset: you look for solutions rather than problems.
Proficiency in Microsoft Office and ChatGPT.
Native level of Spanish
Important: we are looking for an on-site person, organized and committed, with an office opening schedule of 07:45 AM.
COCUNAT FAN :)

Benefits ⭐

Excellent private health insurance.
Pet-friendly environment: you can bring your pet to the office.
Exclusive discounts on our COCUNAT products.
Office in the center of Barcelona (Sant Gervasi).
International environment with more than 10 nationalities.

Values ❤️

People First: we believe that prioritizing people's well-being drives us to work better and achieve stronger results.
Diversity: We promote an inclusive culture where every person feels genuinely welcome, valued, and empowered to bring out the best in themselves.
Dynamism: We are a young startup with an agile and constant work pace, so you will always be involved in new challenges.
Sustainability: we are always thinking about how we can help the planet, which is why all ideas are welcome.

View original advert (Spanish)

En COCUNAT buscamos a la persona que hace que todo pase.

No buscamos una office manager tradicional. Buscamos a alguien con energía, actitud y mentalidad resolutiva para convertir nuestra oficina en un espacio vivo, eficiente y alineado con la cultura COCUNAT.

Este rol es clave para el día a día del HQ: desde abrir la oficina cada mañana y asegurar que todo funciona, hasta coordinar proveedores, cuidar los espacios y ayudar a construir una experiencia increíble para el equipo y las visitas.

Necesitamos a alguien extremadamente organizado, rápido, proactivo y con ganas de remangarse. Una persona con ownership real, atención al detalle y capacidad para resolver problemas antes de que ocurran.

Si eres de las personas que disfrutan haciendo que las cosas funcionen, transmites buena energía y te motiva un entorno dinámico y exigente... queremos conocerte :)

Office Experience & Daily Operations

Ser la primera energía del día en la oficina, asegurando la apertura y correcto funcionamiento del HQ cada mañana (inicio presencial 07:45h).
Recibir a visitas, y proveedores transmitiendo siempre el espíritu y cultura COCUNAT.
Garantizar que los espacios comunes estén siempre cuidados, organizados y operativos: salas, recepción, cocina, zonas de descanso y meeting rooms.
Gestionar material de oficina, pedidos, stock, snacks, agua y suministros esenciales.
Coordinar mensajería, paquetería y logística interna del día a día.
Dar soporte operativo a los equipos para que todo fluya de forma ágil y eficiente.

Facilities & Workplace Management

Supervisar el correcto funcionamiento de las instalaciones: wifi, climatización, mobiliario, iluminación y mantenimiento general.
Coordinar y hacer seguimiento de proveedores externos: limpieza, mantenimiento, seguridad, reparaciones y servicios generales.
Detectar incidencias y asegurar una resolución rápida y eficiente.
Velar por el orden, imagen y experiencia global de la oficina.
Participar en mejoras continuas del espacio y proponer soluciones para optimizar el funcionamiento del HQ.
Dar soporte en prevención de riesgos laborales y medidas de seguridad de oficina.

Team Experience & Culture

Participar en la organización de eventos internos, celebraciones, team buildings y momentos especiales de equipo.
Ayudar a crear una experiencia positiva y cuidada para las nuevas incorporaciones y visitas.
Colaborar activamente en mantener una cultura positiva, dinámica y "toxic free".
Apoyar en la logística de viajes, reuniones y necesidades internas cuando sea necesario.

Experiencia previa en office management, hospitality, workplace experience, retail premium, eventos o customer experience.
MUCHA actitud, energía y mentalidad hands-on.
Persona rápida, resolutiva y con capacidad para hacer que las cosas pasen sin necesidad de supervisión constante.
Alta capacidad organizativa y atención al detalle.
Capacidad para priorizar, adaptarse y reaccionar rápido en entornos dinámicos.
Excelentes habilidades comunicativas y trato muy cercano con personas.
Mentalidad proactiva: buscas soluciones antes que problemas.
Buen manejo de Microsoft Office y ChatGPT.
Nivel nativo de español
Importante: buscamos una persona presencial, organizada y comprometida con un horario de apertura de oficina a las 07:45h.
COCUNAT FAN :)

Beneficios ⭐

Excelente seguro médico privado.
Entorno pet-friendly: puedes venir a la oficina con tu mascota.
Descuentos exclusivos en nuestros productos COCUNAT.
Oficina en el centro de Barcelona (Sant Gervasi).
Ambiente internacional con más de 10 nacionalidades.

Valores ❤️

People First: creemos que priorizar el bienestar de las personas nos impulsa a trabajar mejor y alcanzar resultados más sólidos.
Diversidad: Promovemos una cultura inclusiva donde cada persona se sienta genuinamente bienvenida, valorada y empoderada para aportar lo mejor de sí misma.
Dinamismo: Somos una startup joven con un ritmo de trabajo ágil y constante, por lo que siempre estarás involucrad@ en nuevos desafíos.
Sostenibilidad: siempre estamos pensando en cómo podemos ayudar al planeta, por eso todas las ideas son bienvenidas.