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Executive Assistant

On-site in Madrid·Full-time·Added 18 days ago

Europcar Spain

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Overview

Job details

Full-time hours
Per the ad.

Requirements

Have the right to work in Spain
Europcar Spain doesn't mention sponsorship in the ad.
Work in English
English is required, per the ad.
Work on-site in Madrid
No relocation package mentioned.
Have 3+ years of experience
Mid-level role.

This job was automatically translated to English.

Requirements

What we're looking for

Experience: 3 to 5 years in senior management support roles (CEO/General Manager) in multinational environments.
Languages: Fluent English (C1-C2) is indispensable for communication with international subsidiaries, global suppliers, and drafting documents.
Digital Ecosystem: Advanced mastery of Google Workspace and regular use of Artificial Intelligence tools (Gemini or similar) applied to office productivity. Collaborative and interactive work in Google Docs, Sheets, Slides, Drive, Forms, and Gmail.

Nice to have

Autonomy and problem-solving capacity without the need for supervision.
Attention to detail, absolute discretion, and handling of confidential information.
Organizational and planning skills and a spirit of service.
Assertiveness and capacity for influence.
Stakeholder management and horizontal coordination.
Synthesis capacity and orientation toward proactive follow-up of agreements.

The role

Executive support to the CEO, acting as a Strategic Partner in managing their agenda, follow-up on agreements, and general productivity.

Coordination of travel logistics, bookings, and/or events for 6 additional members of the Executive Committee, leveraging the Google environment and artificial intelligence (Gemini) to maximize operational efficiency.

What you'll do

1. Support to the CEO

Strategic agenda management: Prioritization of commitments, time optimization, and autonomous resolution of scheduling conflicts for the CEO.
Executive Committee: Preparation of the executive committee agendas and validation of topics to be discussed based on duration, review of notes, and filing of minutes.
Project Follow-up: Creation and maintenance of tracking files/dashboards in Google Sheets to ensure compliance with the commitments adopted by the management team.
Key communications: Management and filtering of confidential communications, correspondence, and reports in Spanish and English.
Occasional support in the preparation of presentations on specific content, using corporate templates
Occasional support in the preparation of corporate events, together with Marketing

2. Logistics and Travel Desk for the Executive Committee (7 members)

Travel management: Booking of flights, trains, hotels, and transfers for Committee members, ensuring compliance with the company's travel policy.
Hospitality and corporate events: Coordination of catering for internal meetings, room bookings, and searching/negotiating for hotels or external spaces for team events (off-sites), executive dinners, international visits, or small purchases necessary for the area.
Corporate accounts: Processing and management of credit card requests and corporate company accounts.

4. Digital Productivity and Innovation

Application of Generative AI (Gemini): Automation of tracking templates, agile comparison of supplier quotes (catering, hotels), synthesis of extensive email threads, and assisted drafting of documents.

About Europcar Spain

Europcar is a global car rental company headquartered in Paris, France, and one of the leading mobility providers in Europe. The company operates a vast network of rental locations across the continent, offering car, van, and truck rentals for both leisure and business customers. Europcar Spain is a major subsidiary, with a strong presence in Spanish airports, train stations, and city centers, serving millions of customers annually.

Europcar Spain offers a dynamic work environment for international professionals, with opportunities in customer service, operations, and management across the country. The company values multicultural teams and provides training and development programs. For those relocating to Spain, Europcar offers a chance to work in a fast-paced, customer-facing industry with a well-known international brand.

Industry: Car Rental
Founded: 1949
Employees: 5,000–10,000
Headquarters: Paris, France
In Spain: Madrid, Barcelona, Valencia and 2 more
Website: europcar.es

Good to know if you are moving

Europcar Spain has offices and rental locations in major cities and airports, including Madrid, Barcelona, and Valencia, offering opportunities in various locations.
The company operates in a multicultural environment, with a diverse workforce and international customers, making it suitable for professionals with language skills.
Europcar offers career development programs and training, which can be beneficial for those looking to grow within a global company.
As part of the Volkswagen Group, Europcar provides access to a large corporate network and potential cross-border career opportunities.

In their own words

About the company & team

At Europcar Mobility Group, our purpose is to help to change the way you move. We are guided by our core values: We are happy to help, We embrace change, We take responsibility, We act with respect and We move as one. Our culture is built on valuing the contribution and diversity of our team where every individual is treated with dignity and respect. Acting with respect is at the heart of everything we do, and we are fully committed to creating a workplace where differences are celebrated and everyone feels empowered to contribute their unique perspectives.

Europcar Mobility Group is a global mobility player, with 75 years of mobility services expertise and a leading position in Europe. "We help to change the way you move" is what we stand for and brings us together.

We offer to individuals and businesses a wide range of car and van rental services, be it for a few hours, a few days, a week, a month or more, on-demand or on subscription, relying on a fleet of more than 250.000 vehicles, equipped with the latest engines including an increasing share of electric vehicles.

Our brands address differentiated needs, use cases and expectations: Europcar® - a global leader of car rental and light commercial vehicle rental, with a premium positioning, Goldcar® - a frontrunner at providing low-cost car rental services in Europe, and Fox-Rent-A-Car®, one of the main players in the car rental market in the US, with a "value for money" positioning.

Customers' satisfaction is at the heart of the Group's ambition and that of our more than 8,000 employees, everywhere we deliver our mobility solutions, thanks to a strong network in over 130 countries.

More info at: www.europcar-mobility-group.com

Additional information

We welcome and encourage applications from individuals of all backgrounds, experiences, and abilities, regardless of race, ethnicity, gender reassignment, nationality, sexual orientation, age, disability status, religion, or any other dimension of diversity. We are dedicated to building a team that reflects the communities we serve and fostering an environment of equity and inclusion, where respect for one another is essential. If you need any accommodations or assistance during the application or interview process, please let us know. Together, through mutual respect, we can create a more equitable and inclusive future.

All open roles at Europcar Spain