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Administrative Assistant - Document Management

Randstad España·Madrid, Spain

What they offer

  • €19,000 - €20,000 a year

    Gross, as stated in the ad.

  • Fixed-term contract

    Full-time hours.

  • Hybrid

    Office and home days — the ad has the split.

What they ask for

  • Have the right to work in Spain

    Randstad España doesn't mention sponsorship in the ad.

  • Speak native-level Spanish

    Listed as a requirement in the ad.

  • Be near Madrid for hybrid days

    No relocation package mentioned.

  • Have 2+ years of experience

    Entry-level role.

Pulled from the advert automatically — the full ad is what counts.

Added 25 days ago
Read the full advert

About the role

Are you looking for a new professional challenge in a dynamic and growing environment? Do you have experience in document management and are you passionate about the operations and people area?

We are looking to immediately hire an Administrative Assistant for the HR and Operations area, focused on document management, coordination platforms, and invoicing support. If you are an organized, proactive person with a desire to grow in a stable project, this opportunity is for you!

What you'll do

Reporting directly to the Operations and HR area, you will be responsible for:

Document management and Onboarding: Collecting and uploading candidate documentation on Business Activity Coordination (CAE) platforms and onboarding systems.

Contractor control and invoicing: Administrative management of self-employed workers and subcontractors, processing registrations on the Metacontrata platform and validating key documentation (self-employment social security contributions, certificates of being up to date with Social Security, contractor/subcontractor certificates, vehicle technical data sheets, etc.).

Coordination and payments: Comprehensive validation of document files and direct liaison with the Accounting department for the management and approval of invoice payments.

Ongoing attention and contact: Telephone communication and follow-up with employees, self-employed workers, and suppliers.

Cross-functional HR support: Administrative support to the technical team in managing and filing staff employment documentation.

What we're looking for

Minimum requirements:

Minimum of 2 years of experience in similar administrative positions.

Proficiency in Microsoft Excel at an intermediate-advanced level and ease with computer tools and management platforms.

Proactive profile, with high attention to detail, problem-solving skills, and excellent teamwork orientation.

Availability for immediate incorporation.

Nice to have

The following will be valued positively:

Previous experience in logistics, courier, or transport companies.

Knowledge or prior use of CAE platforms (especially Metacontrata).

What you'll get

Stability and development: Initial temporary contract of 3 months through us, with subsequent direct transition to the company's permanent staff under an indefinite contract.

Compensation: Salary range of €20,000 gross per year.

Flexibility and work-life balance: Hybrid work model (2 days of remote work per week).

Attractive working hours and schedule:

Winter: Monday to Thursday from 8:30 AM to 5:00 PM | Friday from 8:30 AM to 3:00 PM.

Summer intensive schedule: Monday to Thursday from 8:00 AM to 4:00 PM | Friday from 9:00 AM to 3:00 PM.

Growth: Real opportunities for learning and professional advancement within the company.

You'll most likely need Spanish to apply.This job was automatically translated to English, .

About the company

Randstad España

Randstad España

Staffing

View company profile
International company

Randstad España is a staffing agency.They recruit for client companies, so the employer you would work for is not named on this ad.

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