Purchasing Department Assistant

• Intermediate or Higher Degree training in administration, logistics, planning, commercial management, or similar fields.
• Previous experience in administrative tasks, purchasing, logistics, or support to commercial teams is highly valued.
• Good judgment and analytical capacity, to understand data, processes, and detect incidents.
• Communication and negotiation skills, especially in the relationship with suppliers and internal teams.
• Organizational capacity and attention to detail, managing information rigorously. Desire to learn, proactive attitude, and orientation toward continuous improvement.
• Proficiency in office tools (especially Microsoft suite).

Do you want to be part of a key team for the business and have a direct impact on the management of the products that arrive in our stores?
As a Purchasing Assistant, you will provide support to the buyer in their day-to-day activities, ensuring accurate management of data, suppliers, and commercial campaigns.

Here you will find:

As a Purchasing Assistant, you will provide direct support to the buyer of your category, ensuring correct daily operational and administrative functioning. You will be a key piece so that categories are managed efficiently, orderly, and aligned with the commercial strategy, contributing to agile and well-informed decision-making. Your role will be fundamental to guarantee that all product information, prices, and conditions are updated, that campaigns are deployed correctly, and that the relationship with suppliers and internal departments flows normally.

1. Administrative and operational support:

• You will manage documentation linked to purchasing activity (contracts, agreements, product additions and removals).
• You will keep data updated in internal systems (prices, codes, descriptions, formats, and commercial conditions).
• You will prepare reports and monitoring charts for the buyer (sales, margins, volumes, and product turnover).
• You will coordinate with other departments (logistics, marketing, quality, stores) to ensure the correct implementation of commercial changes and actions.
• You will monitor orders and delivery deadlines with suppliers.
• You will verify that agreed commercial conditions (prices, discounts, rebates, promotions) are applied correctly.
• You will detect deviations or incidents and report them to the buyer for resolution.
• You will provide support in managing incidents related to products, service, or invoicing.
• You will prepare and validate the information necessary for campaigns, promotional actions, and offers.
• You will coordinate the entry of new products and the exit of obsolete or discontinued products.
• You will ensure that promotions and special conditions are correctly loaded into the systems and visible to the stores.
• You will maintain contact with suppliers for routine administrative tasks (documentation, confirmations, invoices).
• You will provide support in resolving minor incidents, ensuring smooth and orderly communication.
• You will collaborate with the buyer in maintaining a professional and efficient relationship with suppliers.

🚀 WHAT WILL MAKE YOU SUCCEED IN THIS POSITION?

✅ Flexibility and work-life balance - Flexible working hours, intensive Fridays, and 2 days of teleworking per week.

🌟WHAT DO WE OFFER?

💻 You will be able to have 2 days of teleworking.

🕚 Flexible hours and intensive working day on Fridays.