Empatif is a Spanish human resources and staffing firm that specializes in recruitment, temporary employment (ETT), and talent management services across various industrial and service sectors. The company operates as a strategic partner for businesses throughout Spain, providing workforce solutions ranging from logistics and manufacturing to hospitality and administrative support.

With a significant presence in Catalonia, Galicia, and Madrid, Empatif offers a wide array of entry-level and specialized roles suitable for international professionals already residing in Spain. While many of their operational roles require Spanish proficiency, they frequently manage positions for international clients and logistics hubs where multilingual skills or specific technical certifications are valued.

Empatif was established to provide flexible HR solutions in Spain, focusing on proximity and personalized service for both companies and candidates. It has grown into a multi-sector staffing agency with a strong footprint in Spain's major industrial and logistics hubs.

For international professionals

Focuses on temporary and permanent staffing across diverse sectors like logistics, food industry, and hospitality.
Strong regional presence in Catalonia (Granollers, Barcelona) and Galicia (A Coruña).
Offers roles that are often accessible to those with valid work permits looking for immediate placement in the Spanish labor market.
Regularly recruits for administrative and customer service roles requiring English (C1) or international client management experience.
Provides a gateway for technical professionals such as mechanics, electricians, and logistics coordinators.

Administrative Management Technician for Construction Projects

Empatif Staffing

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

At Micofer by Empatif, we are selecting an Administrative Assistant for construction projects. You will join a leading company in the construction sector with a cohesive team and a significant track record. The ideal candidate will perform various administrative tasks for the management of current and future projects.

- Prepare, review, and record site documentation (delivery notes, reports, minutes, certifications).

- Control and update the technical and administrative documentation of the project. Support in the management of permits and municipal licenses.

- Maintain the physical and digital archive organized in accordance with internal procedures and current regulations.

- Record and track site expenses, certifications, and cost forecasts.

- Control supplier and subcontractor contracts, and support requests for quotes.

- Prepare documentation for audits or internal reviews.

- Provide support to the Site Manager and Project Director in administrative tasks.

- Control and request mandatory documentation from subcontractors (REA, insurance, certificates, OSH, etc.).

- Coordinate access, credentials, and registrations for personnel on site.

- Track deliveries, incidents, and documentary logistics.

- Serve as an administrative point of support between the central office, the site, and external agents (suppliers, developer, engineering, clients).

View original advert (Spanish)

Desde Micofer by Empatif seleccionamos Administrativo/a para proyectos de construcción. Se unirá a una importante empresa del sector de la construcción, con un equipo cohesionado y de importante trayectoria. El candidato ideal realizará diferentes tareas administrativas para la gestión de proyectos en vigor y futuros.

- Elaborar, revisar y registrar documentación de obra (albaranes, partes, informes, actas, certificaciones).

- Controlar y actualizar la documentación técnica y administrativa del proyecto. Apoyo en gestión de permisos, licencias municipales.

- Mantener organizado el archivo físico y digital conforme a los procedimientos internos y normativa vigente.

- Registrar y hacer seguimiento de gastos de obra, certificaciones y previsiones de coste.

- Controlar contratos de proveedores y subcontratas, apoyo solicitudes de ofertas.

- Preparar documentación para auditorías o revisiones internas.

- Dar soporte al Jefe de Obra y al Director de Proyecto en tareas administrativas.

- Control y solicitud de documentación obligatoria de subcontratas (REA, seguros, certificados, PRL, etc.).

- Coordinación accesos, acreditaciones y altas para el personal en obra.

- Seguimiento de entregas, incidencias y logística documental.

- Punto de apoyo administrativo entre oficina central, obra y agentes externos (proveedores, promotor, ingeniería, clientes).