Empatif is a Spanish human resources and staffing firm that specializes in recruitment, temporary employment (ETT), and talent management services across various industrial and service sectors. The company operates as a strategic partner for businesses throughout Spain, providing workforce solutions ranging from logistics and manufacturing to hospitality and administrative support.

With a significant presence in Catalonia, Galicia, and Madrid, Empatif offers a wide array of entry-level and specialized roles suitable for international professionals already residing in Spain. While many of their operational roles require Spanish proficiency, they frequently manage positions for international clients and logistics hubs where multilingual skills or specific technical certifications are valued.

Empatif was established to provide flexible HR solutions in Spain, focusing on proximity and personalized service for both companies and candidates. It has grown into a multi-sector staffing agency with a strong footprint in Spain's major industrial and logistics hubs.

For international professionals

Focuses on temporary and permanent staffing across diverse sectors like logistics, food industry, and hospitality.
Strong regional presence in Catalonia (Granollers, Barcelona) and Galicia (A Coruña).
Offers roles that are often accessible to those with valid work permits looking for immediate placement in the Spanish labor market.
Regularly recruits for administrative and customer service roles requiring English (C1) or international client management experience.
Provides a gateway for technical professionals such as mechanics, electricians, and logistics coordinators.

Service Office Administrator

Empatif Staffing

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

At Empatif, we are looking for a Service Office Administrator to work for a company in the construction sector located in Meco.

To provide support to the Administration and Human Resources areas. The selected person will be responsible for managing administrative tasks, supporting commercial processes, and collaborating with different departments to ensure the efficient operation of the area.

Collaborate on administrative tasks assigned by the department.

Prepare, manage, and follow up on commercial offers, including the collection of associated information and documentation.

Request and follow up on quotes from suppliers and subcontractors.

Manage and filter corporate email, prioritizing communications and performing the initial administrative processing.

Prepare, update, and archive commercial and administrative documentation linked to clients and offers.

Prepare periodic reports (follow-up on offers, commercial activity, clients, etc.).

Coordinate administrative aspects with other departments: Operations, Finance, and P&C.

Support the administrative management of clients, including basic communications and sending documentation.

EDUCATION:

Vocational Training in Business Administration, Secretarial Studies, or similar.

Training in Occupational Health and Safety is valued (e.g., ISO 45001, PRL Metal courses).

Training in Environment (ISO 14001) is valued.

EXPERIENCE:

Minimum 3 years in similar roles.

Experience in companies with multiple work centers or several legal entities.

Experience in multinational environments.

Experience with Sage X3 is highly valued.

Six-month temporary contract part-time or three-month full-time contract.

Schedule: 09:00 to 13:00

Salary: €23,930.65 gross per year.

View original advert (Spanish)

Desde Empatif nos encontramos en búsqueda de un perfil de Administrativo/a - Service Office para trabajar en una empresa del sector de la construcción ubicada en Meco.

Para dar soporte a las áreas de Administración y Recursos Humanos. La persona seleccionada será responsable de gestionar tareas administrativas, apoyar procesos comerciales y colaborar con distintos departamentos para asegurar un funcionamiento eficiente del área.

Colaborar en las tareas administrativas asignadas por el departamento.

Elaborar, gestionar y realizar seguimiento de ofertas comerciales, incluyendo la recopilación de información y documentación asociada.

Solicitar y realizar el seguimiento de presupuestos a proveedores y subcontratas.

Gestionar y filtrar el correo electrónico corporativo, priorizando comunicaciones y realizando el primer tratamiento administrativo.

Preparar, actualizar y archivar documentación comercial y administrativa vinculada a clientes y ofertas.

Elaborar informes periódicos (seguimiento de ofertas, actividad comercial, clientes, etc.).

Coordinar aspectos administrativos con otros departamentos: Operaciones, Finanzas y P&C.

Apoyar la gestión administrativa de clientes, incluyendo comunicaciones básicas y envío de documentación.

FORMACION:

Formación Profesional en Administración de Empresas, Secretariado o similar.

Valorable formación en Seguridad y Salud Laboral (ej. ISO 45001, cursos PRL Metal).

Valorable formación en Medio Ambiente (ISO 14001).