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Fleet and Fuel Consumption Administrator

Madrid, Spain (Hybrid)·Full-time·Added 8 days ago

Grupo Ontime

36 open roles

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What they offer

  • €24,000 - €26,000 a year

    Gross, as stated in the ad.

    About €1,600 - €1,710 a month after tax.

  • Permanent contract

    Full-time hours.

  • Hybrid

    Office and home days — the ad has the split.

What they ask for

  • Have the right to work in Spain

    Grupo Ontime doesn't mention sponsorship in the ad.

  • Be near Madrid, Spain (Hybrid) for hybrid days

    No relocation package mentioned.

  • Have 2+ years of experience

    Junior-level role.

You'll most likely need Spanish to apply.This job was automatically translated to English,.

The role

At Ontime, we don't follow the pace of the world. We set it.

We are leaders in integrated logistics in Iberia, from the smallest shipment to the transport of large loads. We have the broadest portfolio of personalized services on the market!

We are constantly growing, as a multinational that already operates in 28 countries across Europe, North Africa and the Americas, with a network of 230 centers, a team of more than 7,300 professionals, more than 17,000 indirect jobs, and a fleet of more than 6,400 own vehicles.

Our goal? Making everything work, anywhere, in the most efficient way... and also more sustainable. Because we believe in logistics that not only moves forward, but also cares.

We are looking for an Administrative Assistant for the Fuel Department at our headquarters located in Villaverde Alto (Madrid) to ensure the correct management of the administrative fuel and toll services for the fleet, ensuring the control of consumption, the validation of information, and compliance with internal procedures.

What you'll do

  • You will manage the registration, modifications, and cancellation of fuel cards.

  • You will process the registration and cancellation of VIA-T devices.

  • You will monitor and control the fuel consumption of the fleet.

  • You will review and validate fuel and toll invoices.

  • You will keep the databases and records of the area up to date.

  • You will verify information related to the fleet vehicles (company, type, and status).

  • You will manage requests and incidents ensuring the correct application of internal criteria.

  • You will collaborate with different departments to ensure efficient management of fleet resources.

  • You will prepare monitoring and control reports of the department's activity.

Requirements

What we're looking for

  • Vocational training in Administration, Finance, or related fields.

  • At least 2 years of experience in administrative positions.

  • Intermediate level of Excel.

  • Experience working with databases, documentation, and information management.

  • Organizational, planning, and attention to detail skills.

  • Ability to work in dynamic environments with a high volume of tasks.

  • Proactivity, incident resolution orientation, and collaborative attitude.

Nice to have

  • Experience in transportation, logistics, or fleet management companies is valued.

  • Experience with ERPs and management tools is valued.

Pay & benefits

What you'll get

  • Real growth in an international company.

  • Stability + professional development (A stable position to grow with us in a dynamic and collaborative culture).

  • Social benefits.

  • Be part of a team that counts.

  • Contract: Permanent.

  • Schedule: flexible from Monday to Friday.

  • Vacations: 22 working days per year to enjoy your free time.

  • Ontime Collective with Banco Santander: enjoy multiple advantages and services designed especially for you.

  • Exclusive benefits: Access to discounts in cinemas, theme parks, concerts, and much more through our "Soy Ontime" program.

  • Private health insurance: After 2 years with us.

It's not just a job. It's the next step in your career.

Ontime. If you want to go far, join us.

About Grupo Ontime

Grupo Ontime is a Spanish logistics and transport group headquartered in Madrid, offering a wide range of services including road freight, warehousing, distribution, and courier services. With a strong presence across Spain, the company operates a large fleet and manages complex supply chains for clients in various sectors, positioning itself as a key player in the national logistics industry.

For international professionals, Grupo Ontime provides opportunities primarily in operational roles such as truck driving, warehouse operations, and traffic management, as well as corporate positions in finance, IT, and human resources. The company's work culture emphasizes operational efficiency and reliability, and while most roles require Spanish language proficiency, the company's scale and diverse operations offer a dynamic environment for those looking to build a career in logistics in Spain.

Industry
Logistics
Employees
1,000–5,000
Headquarters
Madrid, Spain
In Spain
Madrid, Burgos, Murcia and 3 more
Website
ontime.es

Good to know if you are moving

  • Grupo Ontime is headquartered in Madrid, Spain, and has offices and operations across multiple Spanish cities, including Burgos, Murcia, and Navarra.
  • The company offers a variety of roles, from truck driving and warehouse positions to corporate roles in finance, IT, and HR, providing options for different skill sets.
  • Most operational roles require Spanish language proficiency, but corporate positions may offer more flexibility for international candidates.
  • The logistics sector in Spain is growing, and Grupo Ontime provides stable employment with opportunities for advancement within a large national group.
  • As a Spanish company, Grupo Ontime is well-integrated into the local market, which can be an advantage for professionals seeking to establish themselves in Spain.

In their own words

Additional information

At Ontime, we believe in talent without labels. Diversity, inclusion, and equal opportunities are part of our way of being and growing. We support female talent in the logistics sector and work every day to build more open, accessible, and equitable environments where each person can develop their full potential. (If you have a disability certificate of 33% or more, we especially encourage you to apply for our job offers).

All open roles at Grupo Ontime

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