Office Operations & Executive Support

Office Operations:

• Lead the comprehensive management of the office, ensuring an efficient, professional working environment aligned with corporate standards.
• Coordinate and supervise external providers, including maintenance, cleaning, security, catering, and supplies services.
• Manage access control, visitor reception, and the coordination of workspaces and meeting rooms.
• Ensure the correct functioning of the facilities and anticipate the operational needs of the business.
• Act as the local point of contact for matters related to infrastructure and general services.

Executive Support:

• Manage complex calendars and coordinate internal and external meetings for senior management.
• Organize national and international travel, including itineraries, bookings, and associated logistics.
• Manage expenses, invoicing, and administrative documentation linked to executive activity.
• Prepare presentations, reports, and documentation for meetings and committees.
• Follow up on key initiatives, projects, and actions, guaranteeing their correct coordination and execution.

Facilities, Governance & Compliance Support

• Support the implementation and monitoring of Health & Safety and Business Continuity processes.
• Maintain auditable records, documentation, and administrative controls.
• Coordinate operational activities with international teams located in the United Kingdom and Ireland.
• Guarantee compliance with internal policies and corporate procedures.
• Participate in the rollout and continuous improvement of the operational processes for the new offices.

A renowned international financial entity is looking to hire an Office Operations & Executive Support to lead the comprehensive management of its Madrid office.

• Professional development and growth.
• Project with an international presence.

Renowned international financial entity.

The selected candidate must meet the following requirements:

• Experience in administrative and operational support roles within a senior management corporate environment.
• Fluent command of the English language, both spoken and written. (essential).
• Excellent organizational and time management skills.
• Ability to work independently and with attention to detail.
• Advanced handling of office tools, management software, and AI.
• Excellent organizational and prioritization capacity.
• Ability to work autonomously in dynamic and growth-phase environments.
• High level of discretion, professionalism, and attention to detail.
• Strong ability to interact with executives, clients, and high-level providers.