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Warehouse Administrative Assistant

On-site in Madrid·Full-time·Added today (last checked 28 Oct)

Grupo Ontime

59 open roles

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Our summary

Hours: Monday to Friday
Work mode: On-site, Madrid
Contract: Fixed-term, full-time hours
Benefits: Private health insurance

Visa options

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Skills

This job advert was originally written in Spanish.

Requirements

What we're looking for

Previous experience in warehouse positions.
Valid forklift operator certificate
Experience operating forklifts.
Ability to perform handling and shrink-wrapping tasks for goods.
Administrative knowledge and document management.
Regular use of email and Office tools.
Organized, responsible person with attention to detail.
Ability to prioritize tasks and work autonomously.

Nice to have

Valuable experience in logistics appointment management or shipment coordination.
Highly valuable experience in transport, logistics, or distribution environments.

Pay & benefits

What you'll get

Real growth in an international company
Stability + professional development
Social benefits
Being part of a team that matters
Ontime group benefits with Banco Santander: enjoy multiple advantages and services designed especially for you.
Exclusive benefits: Access to discounts on cinemas, theme parks, musicals and much more through our "Soy Ontime" program.
Private medical insurance: After 2 years with us.

The role

At Ontime, we don't follow the world's pace. We set it.

We are leaders in integrated logistics in Iberia, from the smallest shipment to the transport of large loads. We have the broadest portfolio of personalized services on the market!

We are constantly growing, as a multinational that already operates in 28 countries across Europe, North Africa and the Americas, with a network of 230 centers, a team of more than 7,300 professionals, more than 17,000 indirect jobs, and a fleet of more than 6,400 own vehicles.

Our goal? Making everything work, anywhere, in the most efficient way... and also more sustainable. Because we believe in logistics that not only moves forward, but also cares.

If you like combining operational warehouse work with administrative tasks, this could be your opportunity.

You will be part of a dynamic team where you will participate in the physical management of goods as a specialist warehouse operative and in the documentary and administrative coordination associated with shipments and receipts. We are looking for an organized, proactive person with the ability to work both in the warehouse and in the office.

What you'll do

Receive, check, and locate goods in the corresponding areas of the warehouse.
Manage goods with scheduled appointments and monitor their status.
Prepare and process documentation associated with the entry and exit of goods.
Request and coordinate appointments with customers and suppliers.
Perform tasks involving the handling, conditioning, and shrink-wrapping of goods.
Operate a forklift for internal warehouse movements.
Perform visual controls and inspections of received goods.
Manage emails and perform administrative follow-up on incidents.
Use Office tools and internal management applications.

How you'll work

Temporary contract to cover paternity leave, with possibilities of joining the permanent staff.
Schedule from Monday to Friday, 09:00 to 18:00h.
Holidays: 22 working days per year to enjoy your time off.

About Grupo Ontime

Grupo Ontime is a Spanish logistics and transport group headquartered in Madrid, offering a wide range of services including road freight, warehousing, distribution, and courier services. With a strong presence across Spain, the company operates a large fleet and manages complex supply chains for clients in various sectors, positioning itself as a key player in the national logistics industry.

For international professionals, Grupo Ontime provides opportunities primarily in operational roles such as truck driving, warehouse operations, and traffic management, as well as corporate positions in finance, IT, and human resources. The company's work culture emphasizes operational efficiency and reliability, and while most roles require Spanish language proficiency, the company's scale and diverse operations offer a dynamic environment for those looking to build a career in logistics in Spain.

Industry: Logistics
Employees: 1,000–5,000
Headquarters: Madrid, Spain
In Spain: Madrid, Burgos, Murcia and 3 more

Good to know if you are moving

Grupo Ontime is headquartered in Madrid, Spain, and has offices and operations across multiple Spanish cities, including Burgos, Murcia, and Navarra.
The company offers a variety of roles, from truck driving and warehouse positions to corporate roles in finance, IT, and HR, providing options for different skill sets.
Most operational roles require Spanish language proficiency, but corporate positions may offer more flexibility for international candidates.
The logistics sector in Spain is growing, and Grupo Ontime provides stable employment with opportunities for advancement within a large national group.
As a Spanish company, Grupo Ontime is well-integrated into the local market, which can be an advantage for professionals seeking to establish themselves in Spain.

In their own words

Additional information

At Ontime we believe in talent without labels. Diversity, inclusion and equal opportunities are part of who we are and how we grow. We champion female talent in the logistics sector and work every day to build more open, accessible and equitable environments, where everyone can reach their full potential.

It's not just a job. It's the next step in your career.

Ontime. If you want to go far, join us.

All open roles at Grupo Ontime