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Senior Regulatory Affairs Specialist EMEA

Hybrid in Madrid·Full-time·Added 2 days ago (last checked 13 Nov)

Intuitive Surgical

14 open roles

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Our summary

Work mode: Hybrid, Madrid
Contract: Full-time
English: Required
Experience: 8+ years
Education: University degree

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Skills

Nice to have

Surgery

Requirements

What we're looking for

Bachelor's or Master's degree in Engineering, Medical Technology, or a related field is highly preferred, though practical experience in a similar role will be considered.
Proficiency in English, with a minimum of C1 level proficiency in both written and spoken forms.
8+ years of experience in regulatory affairs within the medical device industry, with experience or exposure in the following areas:
- Medical device registration lifecycle management, including new registrations, renewals, amendments and change management.
- Regulatory impact assessments and change notification strategies.
- Advanced understanding of Global regulatory requirements and standards for Medical Devices relevant to product compliance (e.g., EU MDR 2017/745, ISO 13485, RoHS, etc.).
Detail-oriented with advanced project management and organizational skills.
Ability to lead resolutions across international teams to effectively address project risks.
Proactive approach to problem-solving, and collaborative/supportive in team setting.

The role

The Sr. Regulatory Affairs Specialist EMEA plays an important role within the Regulatory Affairs Department, focusing on providing in-depth regulatory expertise for New Product Development (NPD), market expansion and sustaining operations across Intuitive’s product portfolio. This position requires in-depth understanding of global medical device regulations, enabling strategic project management and execution for EMEA regulatory submissions and compliance activities. The Sr. Regulatory Affairs Specialist EMEA leads projects with cross-functional teams, provides direction on regulatory matters, while contributing to the success of product launches and ongoing operations.

What you'll do

Lead registration strategy with cross-functional partners for implementation of new markets, product expansion in existing markets, and new product introduction within EMEA (EU/EEA, Middle East, Africa) ensuring compliance with local regulations.
Assess regulatory impact and develop proactive solutions to mitigate anticipated risks/obstacles for market access and distribution.
Identify regulatory pathways for products under development or design changes, and work with cross-functional teams to align regulatory requirements with business strategy.
Manage the preparation, submission, and maintenance of EMEA medical device registration dossiers, ensuring compliance with local regulations, timely regulatory approvals, up-to-date records and strategic grouping of countries when possible.
Prepare and review regulatory correspondence, Letters of Notification, declarations, certificates, and supporting technical documentation.
Monitor and perform sustaining activities including renewals, amendments, and change notifications for assigned markets.
Perform regulatory impact assessments and changes throughout the product lifecycle such as design modifications, labeling updates, software releases, etc.
Develop and manage comprehensive dashboards and effectively integrate team registration trackers, regulatory databases, and product registration records within software applications.
Proactively monitor and evaluate changes in medical device regulations and standards for global markets, updating departmental procedures and tools as necessary to maintain compliance.
Support development of country profiles, process maps, and training material.
Independently manage responses to regulatory authority inquiries and requests for additional information relevant to team activities.
Support audits, inspections, and compliance activities (including CAPAs, non-conformances) as needed.
Provide direction to cross-functional teams, interpreting and translating complex regulatory requirements into effective and actionable strategies.
Perform other regulatory tasks and projects as assigned, ensuring regulatory compliance across regional markets.

About Intuitive Surgical

Intuitive Surgical is a global leader in minimally invasive care, best known for its da Vinci surgical systems that combine advanced robotic technology with precision instruments for a wide range of surgical procedures. The company designs, manufactures, and markets its robotic platforms and accompanying instruments, with a strong focus on improving patient outcomes and expanding access to minimally invasive surgery worldwide. With a multi-billion dollar revenue base and a workforce of over 10,000 employees, it operates across the Americas, Europe, and Asia, and continues to invest heavily in R&D and clinical evidence generation.

In Spain, Intuitive Surgical has a growing presence, with a commercial and clinical team based in Madrid and Barcelona supporting the adoption of da Vinci systems across the country. The company is known for a collaborative, engineering-driven culture that values clinical excellence and customer success, making it an attractive employer for international professionals with backgrounds in engineering, clinical support, and healthcare management. They offer a global career framework, which can be appealing for relocators, and frequently hire for roles that require Spanish and English language skills.

Industry: Medical Devices
Founded: 1995
Employees: 10,000+
Headquarters: Sunnyvale, USA
In Spain: Madrid, Barcelona

Good to know if you are moving

Offers a structured global career framework, which can facilitate internal transfers for international professionals.
Roles in Spain often require a mix of Spanish and English, making it accessible for international candidates.
The company values clinical and technical expertise, so international hires with medical or engineering backgrounds are highly sought after.
Positions in Spain are typically based in Barcelona or Madrid, with a hybrid work model common in corporate functions.
Intuitive Surgical provides a competitive relocation package for senior roles, including visa sponsorship in some cases.

In their own words

About the company & team

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and leading company in the field of robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare’s hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere—we strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture—our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real-world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let’s advance the world of minimally invasive care.

Additional information

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

U.S. Export Controls Disclaimer: In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process).

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes.

This position may be filled at a different job level than listed here depending on
business need and/or on the selected candidate’s experience, knowledge and skills.
Compensation will be based primarily on the job level at which the role is filled and the
candidate’s qualifications, consistent with applicable law.

All open roles at Intuitive Surgical