Administrative Assistant

✅ What would we like to see in your profile?

💻 Good command of office tools: you are proficient in Excel, Outlook, and document management platforms, and you are comfortable working with databases and institutional portals.

🗣️ Communication skills: you will have direct contact with clients, partner entities, and internal teams; we are looking for a clear, empathetic, and resourceful person.

🧩 Organization and attention to detail: each file requires precision and method. You enjoy working in an orderly manner and ensuring everything fits together perfectly.

🌟 Proactive and learning-oriented attitude: the CAE system is constantly evolving, so we are looking for someone curious, with initiative and a desire to keep learning.

Are you looking for a stable position where you can contribute from administrative management in the energy sector?

At OCA Global, we want to bring on an organized and meticulous person to provide administrative support in the R&D&i area, within our Certification Division, located at our Pozuelo de Alarcón offices.

📑 Administrative management of R&D&i files
Collection, review, and registration of the technical, economic, and administrative documentation necessary for the certification of innovation projects (technical reports, budgets, reports, contracts, etc.).

🧾 Economic-financial control and verification
Review of invoices, expense receipts, accounting entries, and consistency between the approved budget and executed expenses, ensuring compliance with the criteria required by certification regulations and evaluating bodies.

🔍 Project monitoring and deadline control
Updating and maintaining the status of R&D&i files, controlling milestones, key dates, deliverables, and deadlines related to certifications, audits, and economic justifications.

📞 Liaison with clients, technicians, and auditors
Handling administrative and economic inquiries, requesting additional documentation, and coordinating with technical, financial, and external teams (auditors, certification bodies) to guarantee the correct processing of projects.