Office Coordinator

• Fluent Spanish and English.
• 1+ years of experience in office/facilities coordination, or in a client-facing role such as reception, hospitality, call centre, or restaurant service.
• Comfort with Excel/Sheets and expense or budget-tracking tools.
• A problem-solver's instinct.
• Warmth, energy, and a genuinely people-oriented attitude.
• Availability to work onsite in Barcelona, Monday to Friday, 9:00-18:00 with one hour break, for a 7-month contract.

We are one of the most promising startups of 2026 with headquarters in Spain. We were founded in Barcelona, and since then, we've expanded to include offices in Madrid, Lisbon, Berlin, Paris and Milan. This is only the beginning as we've got our sights set on spreading to the rest of Europe and later to include other continents as well 🚀.

Ukio's mission is to empower individuals to live where they want, when they want 🌎. We do this by disrupting the traditional residential real estate market, providing fully furnished and artfully designed apartments for stays starting at one month. We remove all the hassle around finding a rental with no long-term contracts, security deposits, broker fees, moving/buying furniture, etc., giving choice and flexibility to allow people to plant their roots anywhere 💥.

Backed by Europe's best Venture Capital firms, this year will be vital in our growth as we look to further build out our team, further establish ourselves in our current markets, and expand our reach into multiple new markets 🔥. We are currently ranked in the top 10 startups in Spain by Linkedin, and we have successfully raised a Series A investment round of €27 million that will help propel our growth throughout Western Europe and bring us closer to reaching our goals🥇.

We're looking for an organised, people-oriented Office Coordinator to join our People team for 7 months (temporary contract), covering a colleague's absence. You'll split your time between keeping our offices (Madrid, Barcelona, Milan, Paris and Lisbon) running smoothly, and front-desk duties (receptionist in Barcelona office). This is a great fit for someone who loves being the person who makes an office actually work: chasing the repair, keeping the budget honest, and greeting people with a strong customer-centric mindset.

• Coordinate office setup, moves, and day-to-day facilities needs across our five city offices, working closely with Design, Procurement, and Finance departments.
• Own the office repairs process end-to-end, from logging the issue to confirming it's fixed.
• Help keep our offices safe and compliant, following Health & Safety advice and remediation requirements when applicable.
• Track and guarantee facilities budget adherence.
• Front-desk coverage: greet visitors, manage access, handle packages.
• Jump in on employee events, onboarding and service award logistics when the team needs an extra pair of hands.