Corporate Affairs Administrative Support Intern

At Viatris, we offercompetitivesalaries, benefitsandan inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others.

MINIMUM REQUIREMENTS - EXPERIENCE, EDUCATION, COMPETENCIES AND CERTIFICATIONS

Education: active student in a Bachelor's Degree, Vocational Training, or postgraduate program in Executive Assistance, Administration and Management, or equivalent disciplines, or a student in a Higher Level Vocational Training cycle in Administration and Finance or Executive Assistance.

Availability: immediate, indicative schedule from 9:00 to 17:00.

Advanced level (C1) of English - sufficient level to manage basic written correspondence and meeting coordination with international interlocutors.

Ability to sign an internship agreement with the educational center for a duration of 12 months.

Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a corporate environment are required. Discretion in handling confidential information is essential.

• Excellent calendar management and time planning skills.
• Advanced proficiency in Microsoft Office and willingness to use AI-based productivity tools.
• Organizational discipline and attention to detail.
• Discretion and professionalism in the handling of confidential information.
• Proactive and service-oriented mindset, with the ability to anticipate needs.
• Good oral and written communication in Spanish; functional level of English.
• Good social skills to communicate and relate in different forums.

A training internship oriented towards learning operational administrative support functions under the supervision of the Senior Director of Corporate Affairs in Spain. The individual will carry out their training through calendar management, expense processing, meeting coordination, and general administrative support. This constitutes a learning opportunity in a corporate environment for a student pursuing studies in executive assistance, secretarial studies, or equivalent disciplines, with an organized, detail-oriented profile and proficiency in office and AI-based productivity tools.

• Manage and coordinate the Director's calendar, including scheduling internal and external meetings, optimizing time planning, and resolving calendar conflicts.
• Process expense reports, travel bookings, and reimbursements in accordance with internal policies and tools.
• Prepare, format, and organize documents, presentations, and materials for meetings, using Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and AI-based productivity tools.
• Maintain organized department files, contact lists, and shared repositories, ensuring that information is accessible, up-to-date, and properly archived.
• Provide first-level administrative support for visits, events, and interactions with external stakeholders managed by Corporate Affairs.
• Coordinate the logistics of internal and cross-functional meetings led by Corporate Affairs, including preparation of agendas, minutes, and follow-up on actions.
• Maintain communication with other administrative teams of the affiliate (HR, Finance, Facilities) to ensure the correct execution of department processes.
• Support the Director in routine internal communications, drafting standard correspondence and following up on pending matters.