Commercial and Operations Administrator (Chemical Sector)

What we offer

Stable incorporation into a consolidated company in the chemical sector.

Training and onboarding support for the role

Good working environment and collaboration between departments.

Gross annual salary between €21,000 and €23,000, depending on experience and value provided.

Requirements

Education

Vocational Training (Intermediate or Higher Degree) in Administration, Administrative Management, or similar.

Knowledge

Advanced handling of the Windows environment and Microsoft Office.

Valuable experience with SAP.

Ability to manage technical and administrative documentation.

Experience

Minimum of 1 year of experience in a similar administrative position.

Are you looking for a stable position? Do you bring experience as a Commercial Administrator? Would you like to continue developing yourself in a company within the chemical sector located in Barcelona City?

A company in the chemical sector specializing in the distribution of raw materials is looking to hire a Commercial and Operations Administrator for its Barcelona facilities.

In your day-to-day, you will manage technical documentation, sample management, general administration, and operational coordination, collaborating with different departments to guarantee the efficiency of internal processes.

Main duties

Document management

- Updating and maintaining regulatory and technical product documentation.

- Managing documentation requests from customers and the sales team.

- Coordination with manufacturers to obtain and follow up on documentation.

- Adaptation and updating of safety data sheets under the company's corporate image.

Sample management

- Reception, preparation, and dispatch of samples for customers.

- Control and monitoring of sample stock.

- Document management associated with samples, including certificates of analysis, labeling, and transport documentation.

Administrative tasks

- Registration and filing of purchase invoices in SAP.

- Communication and follow-up of administrative changes with customers.

- Attention and resolution of inquiries related to invoicing and payments.

- Management of the sending and receiving of financial documentation and promissory notes.

- Processing of expenses and petty cash.

- Creation and follow-up of purchase orders in SAP.

- Registration and reporting of consumption associated with ISO management systems.

- Review and validation of invoicing from logistics providers.

Incident management

- Resolution and follow-up of administrative and operational incidents.

- Coordination with internal departments to guarantee an agile and efficient response.

Monday to Thursday: from 08:30 to 13:30 h and from 14:30 to 17:30 h.

Friday: from 08:30 to 15:00 h.