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Executive Assistant

Hybrid in Madrid·Full-time·Added 2 days ago

Amadeus

8 open roles

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Overview

Job details

Full-time hours
Per the ad.
Hybrid
Office and home days — the ad has the split.

Requirements

Have the right to work in Spain
Amadeus doesn't mention sponsorship in the ad.
Speak fluent Spanish
Listed as a requirement in the ad.
Work in English
English is required, per the ad.
Be near Madrid for hybrid days
No relocation package mentioned.
Have 5+ years of experience
Mid-level role.

Pay & benefits

What you'll get

💰 A complete rewards offer - Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer.

🌎 A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture.

🎓 Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues.

🤗 A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment.

🌟 A hybrid working model - We want our employees to do their best work, however the hybrid model works best for them.

🌈 A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization.

Requirements

What we're looking for

5+ years experience is a similar role assisting a Director, VP, SVP or ExCom member
Excellent communication skills in English and Spanish.
Excellent use of all Microsoft Tools
Organizational skills, ability to prioritize and time management
Previous experience in an international matrix environment

The role

Executive Assistant

Summary : In this role, you will provide secretarial and general administrative support to the Senior Director of Investor Relations and Corporate Treasury, exercising confidentiality, tact and diplomacy.

What you'll do

Responsibilities

Handle Executive's agenda and ensure that he/she is always attainable and that all pertinent issues are dealt within a timely fashion.
Greet, and accompany visitors, guests, high-level contacts and new comers.
Receive, screen and direct incoming calls, mail and e-mail.
Coordinate meeting arrangements, and tracks expenses.
Arrange business travel and follow-up.
Approve standard demands / requests within delegated authorities.
Maintain project and administrative files, including distribution list
Handle specific projects related to the activities of the executive.
Support the IR team filtering the IR inbox, handling logistics for quarterly results calls and update of IR website
Support on potential investor events and management of external providers
Handle Executive's agenda and coordinate meeting arrangements
Process department invoices (Coupa)
Greet, and accompany visitors, guests, high-level contacts
Process new Iberia Cards given by Amadeus

About Amadeus

Amadeus is a leading global travel technology company that provides software solutions to the travel and tourism industry, including airlines, hotels, travel agencies, and other travel service providers. With its headquarters in Madrid, Spain, Amadeus operates in over 190 countries and is one of the largest technology companies in the travel sector, known for its distribution systems, IT solutions, and data-driven services. The company's scale is substantial, with tens of thousands of employees worldwide, and it plays a critical role in the digital infrastructure of the travel industry.

In Spain, Amadeus has a significant presence, with its main offices in Madrid and additional operations in Barcelona. The company is a major employer of international talent, offering a multicultural work environment where English is often the working language. For international professionals, Amadeus provides opportunities to work on cutting-edge travel technology, with roles spanning product management, data science, legal, finance, and IT. The company's commitment to innovation and its global reach make it an attractive destination for those looking to build a career in travel tech while living in Spain.

Industry: Travel Tech
Founded: 1987
Employees: 10,000–50,000
Headquarters: Madrid, Spain
In Spain: Madrid, Barcelona
Website: amadeus.com

Good to know if you are moving

Amadeus is headquartered in Madrid, Spain, making it a prime destination for tech professionals seeking to relocate to Spain.
The company operates in a multicultural environment with English as a common working language, easing the transition for international hires.
Amadeus offers comprehensive relocation support and benefits for international employees, including visa assistance and settling-in services.
With a global presence in over 190 countries, Amadeus provides opportunities for international career growth and mobility.
The company is a leader in travel technology, offering roles in cutting-edge areas like data science, product management, and IT.

In their own words

Additional information

Amadeus aspires to be a leader in Diversity and Inclusion in the tech industry, enabling every employee to reach their full potential by fostering a culture of belonging and fair treatment, attracting the best talent from all backgrounds, and as a role model for an inclusive employee experience.

Amadeus is an equal opportunity employer and committed to an accessible recruitment process. All qualified applicants will receive consideration for employment without regard to gender, race, ethnicity, sexual orientation, age, beliefs, disability or any other characteristics protected by law.

Amadeus Group never charges fees, requests payment, or asks for financial information during recruitment. All legitimate opportunities are communicated solely through official Amadeus channels, including our careers website. Any payment request or outreach via unofficial platforms (e.g., WhatsApp, Telegram) should be treated as fraudulent.

All open roles at Amadeus