Personal Assistant

BNP Paribas Group is the top bank in the European Union and a major international banking establishment. It has close to 185,000 employees in 65 countries. In Spain we are more than 5,100 employees within 13 business lines.

RISK is an integrated and independent control function of the BNP Paribas Group. It is the second line of defense on the risk management activities of the Group which are under its direct responsibilities, including credit and counterparty risk, market risk, funding and liquidity risk, interest rate and foreign exchange risks in the banking book, insurance risk, operational risk, and environmental and social risks.

RISK aims at being a partner of the businesses by contributing to their sustainable development, but also a gatekeeper to ensure risks taken remain compatible with the Group's Risk Appetite and its strategy.

RISK Iberian Hub Madrid is a transversal platform servicing the RISK Function by covering added-value activities around credit risk, market risk, operational risk and data protection. Offering a wide range of services to RISK teams, from consulting to cyber security going through data analysis, modelling or artificial intelligence.

MISSION

RISK HR are seeking a highly organized and proactive Personal Assistant to support the RISK Global Head of HR and her direct reports in managing their daily operations and improving overall efficiency. Your duties will include managing schedules, organizing meetings and business trips, handling communication, and overseeing project timelines. You will also be expected to help prioritize tasks, ensuring that important deadlines are met while maintaining a high level of confidentiality and professionalism. The ideal candidate will possess good communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Your role will be crucial in helping the RISK Global Head of HR focus on strategic priorities while you manage their day-to-day administrative needs. We are looking for someone who is not only reliable and trustworthy but also has a proactive approach to problem-solving and is comfortable taking the initiative. If you thrive in a dynamic and international work environment and are passionate about making a positive impact through effective support, we welcome you to apply for this exciting opportunity within RISK, one of the BNP Paribas control functions.

RESPONSIBILITIES

• Manage and maintain executive's calendar including scheduling appointments, meetings, and travel arrangements
• Prepare and organize documentation for meetings and presentations
• Handle correspondence, including emails, Teams meetings, and other communications on behalf of the executive
• Conduct research and compile reports as needed to assist with decision-making
• Arrange logistics for events, meetings, and conferences, ensuring all details are covered
• Maintain filing systems (meeting rooms booking, travels booking, expenses management...) and ensure that all documents are organized and easily accessible
• Collaborate with other team members and departments to streamline processes and improve overall efficiency

REQUIREMENTS

• Experience

• Proven experience as a personal assistant or in a similar administrative role

• Languages

SKILLS

• Technical

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

• Transversal & Behavioral

• Excellent organizational skills and time-management abilities
• Strong interpersonal and communication skills, both written and verbal (English, French would be a plus)
• Ability to handle sensitive information with discretion and maintain confidentiality
• Strong problem-solving skills and the ability to prioritize tasks effectively
• Flexibility to adapt to changing priorities and manage multiple tasks simultaneously

BENEFITS

• Training programs, career plans and internal mobility opportunities, national and international thanks to our presence in different countries.

• Diversity and Inclusion Committee that ensures an inclusive work environment. In recent years, several employee communities have been created to organize diversity and inclusion awareness actions (PRIDE, We Generations and MixCity).

• Corporate volunteering program (1 Million Hours 2 Help) in which employees can dedicate time out of their working hours to volunteer activities.

• Flexible compensation plan.

• Hybrid telecommuting model (50%).

• 32 vacation days.