Executive Assistant to President (english - german - spanish)

• Bilingual in English - Spanish and proficient in German.
• Executive presence and credibility to interact effectively with senior leaders and external stakeholders.
• Ability to establish credibility and trust with senior executives and stakeholders at all organizational levels.
• Exceptional interpersonal and relationship-building skills, combined with strong cultural awareness and sensitivity in international environments.
• Strong organizational and planning skills, with the ability to prioritize effectively based on urgency and importance while maintaining exceptional attention to detail.
• Professional, approachable, and collaborative style, with the ability to adapt effectively to diverse audiences.
• Strong verbal and written communication abilities, ability to communicate with confidence, professionalism, and discretion.
• Adaptability and flexibility, with resilience, composure, and adaptability in changing and demanding situations.
• Initiative, ownership, accountability, and strong results orientation.
• Ability to effectively utilize digital tools and technologies to enhance productivity and operational efficiency.
• Sound judgement and strong self-management skills.
• Ability to thrive in a fast-paced, matrix organization while managing competing priorities effectively
• Ability to leverage technology to improve executive effectiveness and operational efficiency.
• Bachelor's degree in Corporate Communications, International Secretariat Studies, International Relations, Modern Languages, or equivalent professional experience.
• 15+ years of experience supporting C-level executives in multinational.
• Proven experience working closely with senior leadership teams and international stakeholders.
• Demonstrated capability in managing highly complex calendars, international travel arrangements, executive events, and confidential matters.
• Experience operating in fast-paced and demanding environments requiring exceptional organizational and prioritization skills.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel and PowerPoint.
• Strong capability in developing and formatting executive-level presentations in PowerPoint.
• Experience with travel management, expense reporting, and event coordination systems.

• Permanent contract
• Salary: €75,000 gross per annum + benefits package
• Working hours: 9:00 a.m. to 6:00 p.m. (shorter working day on Fridays)
• High level of availability and flexibility, including 24/7 support when required

Resumen

• International Company
• Executive Assistant to President (english - german - spanish)

¿Dónde vas a trabajar?

International Company

Descripción

• Coordinate and manage a highly dynamic and complex calendar, ensuring effective prioritization of meetings, travel, events, and executive engagements. This includes supporting the President in managing competing priorities and optimizing the use of executive time.
• Track decisions and action items arising from meetings, monitor and follow-up on the actions arising from meetings and key business initiatives, ensuring timely completion and coordination among stakeholders.
• Prepare, review, and coordinate executive presentations, reports, correspondence, briefing materials, executive summaries and other business documentation.
• Draft and review executive communications, announcements, and presentations.
• Serve as a primary liaison between the President and members of the European Strategic Leadership Team, Corporate Headquarters executives, Board members, and other senior stakeholders.
• Coordinate interactions with internal and external stakeholders, ensuring timely responses and effective follow-up.
• Build and maintain strong professional relationships across all levels of the organization, fostering collaboration and alignment.
• Handle highly confidential corporate, business, and people-related information with absolute discretion and integrity.
• Coordinate visits from senior executives, directors, international delegations, customers, governmental representatives and external stakeholders, ensuring that they reflect President's highest standards of professionalism, protocol, and corporate representation.
• Plan, organize, and coordinate company events, leadership meetings, executive committee sessions, and high-profile corporate events.
• Manage all aspects of executive hospitality, including business lunches, dinners, receptions, and networking events.
• Oversee venue selection, premium catering, transportation, accommodation, meeting logistics, and event execution.
• Manage travel arrangements for the President and, when required, other senior executives, including end-to-end coordination of travel logistics, flights, accommodation, ground transportation, travel documentation, and executive itineraries. This includes arranging premium travel solutions, including private aviation and specialized transportation services when required.
• Anticipate and proactively resolve travel-related issues to ensure seamless business continuity.
• Manage executive expenses and supporting documentation in compliance with company policies and procedures.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Maintain organized records, files, and documentation related to the Office of the President.

¿A quién buscamos (H/M/D)?

• Bilingual in English - Spanish and proficient in German.
• Executive presence and credibility to interact effectively with senior leaders and external stakeholders.
• Ability to establish credibility and trust with senior executives and stakeholders at all organizational levels.
• Exceptional interpersonal and relationship-building skills, combined with strong cultural awareness and sensitivity in international environments.
• Strong organizational and planning skills, with the ability to prioritize effectively based on urgency and importance while maintaining exceptional attention to detail.
• Professional, approachable, and collaborative style, with the ability to adapt effectively to diverse audiences.
• Strong verbal and written communication abilities, ability to communicate with confidence, professionalism, and discretion.
• Adaptability and flexibility, with resilience, composure, and adaptability in changing and demanding situations.
• Initiative, ownership, accountability, and strong results orientation.
• Ability to effectively utilize digital tools and technologies to enhance productivity and operational efficiency.
• Sound judgement and strong self-management skills.
• Ability to thrive in a fast-paced, matrix organization while managing competing priorities effectively
• Ability to leverage technology to improve executive effectiveness and operational efficiency.
• Bachelor's degree in Corporate Communications, International Secretariat Studies, International Relations, Modern Languages, or equivalent professional experience.
• 15+ years of experience supporting C-level executives in multinational.
• Proven experience working closely with senior leadership teams and international stakeholders.
• Demonstrated capability in managing highly complex calendars, international travel arrangements, executive events, and confidential matters.
• Experience operating in fast-paced and demanding environments requiring exceptional organizational and prioritization skills.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel and PowerPoint.
• Strong capability in developing and formatting executive-level presentations in PowerPoint.
• Experience with travel management, expense reporting, and event coordination systems.

¿Cuáles son tus beneficios?

• Permanent contract
• Salary: €75,000 gross per annum + benefits package
• Working hours: 9:00 a.m. to 6:00 p.m. (shorter working day on Fridays)
• High level of availability and flexibility, including 24/7 support when required