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Executive Assistant

Hybrid in Madrid·Added today (last checked 10 Nov)

ATREVIA

10 open roles

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Our summary

Hours: Jornada intensiva on Fridays and in summer
Work mode: Hybrid, Madrid
Contract: Permanent
Spanish: Expected (ad in Spanish)
English: Required
Other languages: Portuguese
Experience: 3+ years

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Skills

This job advert was originally written in Spanish.

Requirements

What we're looking for

Minimum of 3 years of experience as an Executive Assistant or in management support positions.
Fundamental, high proficiency in digital management, collaboration, and office tools, with a special focus on CRM and communication platforms.
Very high capacity for organization, planning, autonomy, and attention to detail.
Excellent writing and communication skills, both oral and written.
Ability to analyze, prioritize, and execute effectively in demanding contexts.
Resilient, proactive, and decisive attitude, with an orientation toward continuous improvement.
Discretion, professionalism, and a results-oriented approach.
Experience in corporate or institutional environments.
Ability to work in a team and adapt to changing rhythms.

Nice to have

A person with a digital mindset, technological curiosity, and fluency in the use of artificial intelligence tools, capable of incorporating them in a practical and proactive way into their daily routine to optimize processes, gain efficiency, and find new ways to work better.
Languages: English C1 essential. Portuguese is a plus.

Pay & benefits

What you'll get

Permanent contract.
Competitive and flexible compensation.
Hybrid work model, intensive summer schedule, and reduced hours on Fridays all year round.
Integrate into a close, professional, and growing team, where teamwork is key.
Be part of a company recognized for its commitment to people and female talent.

If you identify with this role and are looking for a professional and institutional environment where teamwork is key, we will be delighted to meet you.

The role

We are looking to hire an Executive Assistant with consolidated experience to provide direct support to management positions in our Madrid offices.

The position is oriented towards a profile with experience in executive assistance functions, capable of providing judgment, analytical capacity, and autonomy in dynamic environments with high levels of interaction. We are looking for a person who knows how to interpret priorities, anticipate needs, and coordinate effectively with different teams and stakeholders, contributing to the smooth running of the organization from a role of trust, coordination, and strategic support.
This is a key support, coordination, and follow-up role, with a direct impact on the efficiency and organization of daily management.

What you'll do

Comprehensive management of complex senior management agendas: planning, prioritization, reorganization, and weekly preparation.

Coordination of national and international travel and trips, with attention to detail and incident resolution.
Organization and preparation of meetings (in-person and virtual): calls, documentation, minutes, and follow-up on agreements.
Control of commitments and task follow-up.
Organization of corporate and institutional events, including invitations, logistics, confirmations, and technical secretariat.
Liaison with high-level internal and external stakeholders, with confidentiality, judgment, and institutional communication.
Management and updating of databases and CRM, as well as support in mass mailings of invitations and communications.
Support in the preparation, review, and organization of documentation: brief reports, communications, presentations, and internal notes.

About ATREVIA

ATREVIA is a global communication and public affairs consultancy headquartered in Madrid, Spain. The firm specializes in corporate communication, digital strategy, public affairs, and crisis management, serving clients across various sectors. With a strong presence in Spain and Latin America, ATREVIA is recognized as one of the leading communication agencies in the Spanish-speaking world, offering a wide range of services from strategic planning to content creation and media relations.

In Spain, ATREVIA operates primarily from Madrid and Barcelona, with a team of consultants and specialists dedicated to corporate and digital communication. The company is known for its dynamic and collaborative work culture, offering opportunities for both experienced professionals and interns. For international hires, ATREVIA provides a chance to work in a multicultural environment, with roles that often require strong Spanish language skills and a deep understanding of the Spanish and Latin American markets.

Founded: 1989
Employees: 500–1,000
Headquarters: Madrid, Spain
In Spain: Madrid, Barcelona

Good to know if you are moving

ATREVIA has a strong presence in Latin America, with offices in several countries, which can be an advantage for professionals interested in working across Spanish-speaking markets.
The company offers a variety of internship opportunities in Madrid, which can be a good entry point for international graduates looking to start their careers in Spain.
Roles at ATREVIA often require fluency in Spanish, so international candidates should have a high level of Spanish language proficiency.
The company's work culture emphasizes collaboration and innovation, with a focus on digital transformation and strategic communication.

All open roles at ATREVIA