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Administrative Assistant

On-site in Madrid·Full-time·Added 9 days ago

ONCE

17 open roles

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Overview

Job details

Permanent contract
Full-time hours.

Requirements

Have the right to work in Spain
ONCE doesn't mention sponsorship in the ad.
Work on-site in Madrid
No relocation package mentioned.
Have 2+ years of experience
Junior-level role.
Vocational training (FP Grado Medio)
“Bachillerato, FP Grado Medio o Superior en funciones administrativas, en Comercio o Marketing, o en Asistencia a la dirección o similares.” — per the ad.

This job was automatically translated to English.

Pay & benefits

What you'll get

WHAT DO WE OFFER YOU?

- Permanent contract.

- Full-time schedule of 36 h/w, goodbye to 40 hours/week!

- Competitive salary of +18,000 euros gross/year, and after 2 years, advancement to senior category with a salary of +/- 24,000 euros gross/year.

- 24 working days of vacation + 6 days of personal leave.

- Annual grants for individual training, we want you to keep growing!

- ONCE Card: We offer exclusive discounts.

- Financial aid for the birth of children or adoption.

- We offer opportunities for any person to participate in volunteering activities and contribute to the well-being of the community.

- ONCEInnova; We have an innovation and entrepreneurship unit, where any employee can propose and be part of intrapreneurship and innovation projects at ONCE. You have the opportunity to join a supportive, social, and committed Organization, OF PEOPLE AND FOR PEOPLE, aware of its responsibility to society, which will accompany you in the onboarding process and offer you professional growth opportunities.

You decide how far to go!

Requirements

What we're looking for

WHAT DO WE NEED FROM YOU? (Requirements)

- High school diploma, intermediate or advanced vocational training in administrative functions, Commerce or Marketing, or in executive assistance or related fields.

- Telephone assistance to internal and external clients for the resolution of inquiries and incidents.

- Experience in administrative functions.

- Knowledge regarding the use of Microsoft Office suite applications, especially Word, Excel, and Outlook at a medium/high level.

- Knowledge and experience regarding the use of applications in the Corporate Desktop environment and SAP.

- Management of information stored in the cloud in a shared manner, intuitive applications in web environments, and handwritten documentation.

Nice to have

WHAT OTHER THINGS DO WE LIKE TO TAKE INTO ACCOUNT? (Valued requirements)

- People orientation. We love working in a team and we have a vocation for service!

- Positive attitude and proactivity, especially in taking on new challenges and adopting new tools, especially those related to artificial intelligence.

- Experience in dynamic and multidisciplinary environments.

- A minimum of 2 years of experience will be valued.

The role

Can you imagine your professional career being part of social change and transformation? WE ARE LOOKING FOR YOUR TALENT!

At ONCE, we are looking for an Administrative Assistant for a permanent vacancy for our Commercial Administration Department in Madrid.

What you'll do

WHAT WILL YOU DO ON A DAY-TO-DAY BASIS?

- You will manage information within the department/work center.

- You will handle daily tasks such as registering, organizing, and filing correspondence, files, records, etc.

- You will support department members in tasks and projects.

- You will carry out tasks using the corporate desktop (SAP), email, and Office 365.

- You will prepare reports, presentations, and document summaries.

- You will provide administrative support to other teams.

About ONCE

ONCE (Organización Nacional de Ciegos Españoles) is a Spanish public-law corporation and social services organization dedicated to the social inclusion and integration of people with visual disabilities. Founded in 1938, it operates as a non-profit entity funded largely through its own lottery and gaming operations, making it one of the largest employers in Spain with over 20,000 employees. The organization provides comprehensive services including education, employment, and accessibility solutions for blind and visually impaired people across the country.

ONCE has a strong presence throughout Spain, with its headquarters in Madrid and a network of offices and services across the country. For international professionals, ONCE offers a unique opportunity to work in a mission-driven organization with a strong social impact, contributing to the inclusion of people with disabilities. The organization is known for its inclusive and supportive work culture, and its roles in Spain often require Spanish language proficiency, making it an attractive option for those looking to integrate into Spanish society.

Industry: Social Services
Founded: 1938
Employees: 20,000–25,000
Headquarters: Madrid, Spain
In Spain: Madrid
Website: once.es

Good to know if you are moving

ONCE is a Spanish social enterprise, so working there means being part of a unique and impactful mission that goes beyond typical corporate goals.
The organization is known for its strong commitment to accessibility and inclusion, which can be a valuable learning experience for international professionals.
While many roles may require Spanish, the organization's diverse operations (lottery, retail, services) may offer opportunities for various professional profiles.
As a large, stable employer in Spain, ONCE offers long-term employment prospects and a well-established work environment.
The organization's social mission and non-profit status can be appealing for professionals seeking purpose-driven work.

All open roles at ONCE