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Administrative Assistant - Executive Secretary

Remote, Madrid·Full-time·Added 7 days ago

Quest Global

45 open roles

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Overview

Job details

  • Full-time hours

    Per the ad.

  • Fully remote

    Per the ad.

Requirements

  • Have the right to work in Spain

    Quest Global doesn't mention sponsorship in the ad.

You'll most likely need Spanish to apply.This job was automatically translated to English,.

The role

What you'll do

  • You will be the person in charge of providing administrative support to management, ensuring that all documentation and processes are managed efficiently.
  • You will manage calls, email, online mailboxes, and calendars, ensuring fluid communication with the various interlocutors.
  • You will organize, digitize, and keep administrative documentation up to date.
  • You will organize and control the agenda, travel, meeting invitations, etc. Likewise, you will receive visitors for the different meetings and prepare the relevant documentation.
  • You will review and validate travel and expense settlements, guaranteeing the correct processing of files, as well as the management of bank receipts for their incorporation into payment processes.
  • You will coordinate the reception of visitors and provide support in day-to-day administrative tasks.

Job Requirements

Are you one of those people who challenge the everyday, break barriers, and make a difference?

At Quest Global, we develop engineering and technology solutions across the entire product lifecycle, enabling our clients to tackle the major challenges they face in the aerospace and defense, automotive, energy, high-tech, rail, and semiconductor sectors. We are more than 23,000 people in 20 countries, passionate about innovation and committed to making the world a better place, pushing the limits every day to make possible what, at first glance, seemed impossible.

If you are looking for your next challenge, this is your opportunity.

WHAT ARE WE LOOKING FOR?

  • Vocational training (Administrative branch or similar) or Higher Degree (Administration and finance or similar).
  • Between 3 and 10 years of experience in the described duties.
  • Minimum English level of B1.

Pay & benefits

What you'll get

Quest Global is a place where we value the curiosity, authenticity, and talent of every person. We believe that the different experiences and backgrounds of our team bring us unique perspectives, so in your workplace you will be able to unleash your creativity, explore possibilities, propose ideas that are heard and valued, and grow professionally and personally.

At Quest Global, you will benefit from:

  • Individual development plan and mentoring programs: company-funded technical training and certifications. Access to different learning platforms with more than 7,000 courses and language training based on the needs of the position.
  • A day off for your birthday, plus 23 working days of annual vacation, and December 24th and 31st as non-working days.
  • Work-life balance plans, flexible working hours, and a remote work policy depending on the project and the characteristics of the role.
  • Access to telemedicine and medical check-ups through an app, as well as other benefits such as mental health support or completely free exercise programs.
  • Flexible compensation plan: private health insurance, restaurant tickets, transport tickets, childcare voucher, and care ticket for dependent relatives.
  • Corporate Social Responsibility committee and employee resource groups (ERGs) to promote professional development in equality and diversity. Programs to promote women in STEM careers and charitable initiatives focused on children.
  • Team activities: sports, team-building, emotional management, and the annual Quest Global Fest.

If you are a curious person, one of those who are not satisfied with just a single piece of the puzzle, apply for this vacancy.

We want to meet you!

Hiring process

2 steps1 interviewa task to do

  1. Apply

  2. Shortlisting

  3. Assessment

    Not every role

    Depending on the role, you may be asked to complete assessments or tasks.

  4. Interview

    One or more interviews, which may include behavioural, technical and cultural assessments.

  5. Decision

About Quest Global

Quest Global is a global engineering and technology services company headquartered in Singapore. It provides end-to-end engineering solutions across the product lifecycle, serving industries such as aerospace, automotive, energy, and public sector. With over 12,900 employees worldwide, the company operates as a key partner for major OEMs and government agencies, delivering services from design and engineering to digital transformation and managed services.

In Spain, Quest Global has a significant presence, with offices in Madrid and Barcelona, and is actively hiring for a wide range of engineering and technical roles, including positions in aerospace, automotive, IT, and public procurement. The company's work culture is project-based and international, making it a relevant option for international professionals with engineering backgrounds. They offer roles in Spanish and English, and the Spanish offices are integrated into their global delivery model, providing opportunities for cross-border collaboration and career development.

Industry
Engineering Services
Founded
1997
Employees
10,000–15,000
Headquarters
Singapore, Singapore
In Spain
Madrid, Barcelona
Website
questglobal.com

Good to know if you are moving

  • Quest Global has a global delivery model, meaning engineers in Spain often work with international teams and may have opportunities for short-term assignments abroad.
  • The company hires in both Spanish and English, and many roles in Spain do not require Spanish fluency, making it accessible for international candidates.
  • Spain offices are part of a global network, so there is potential for internal mobility to other countries.
  • The company offers a structured career path with roles ranging from junior engineering positions to technical leadership roles.
  • The company is a major supplier to the aerospace and automotive industries, which are strong sectors in Spain, offering stable project pipelines.
All open roles at Quest Global

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