Onboarding Operations Specialist

North America or Europe·Full-time·Added 1 month ago

Squads

4 open roles

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What they offer

US$70,000 - US$90,000 a year
Gross, as stated in the ad.
Full-time hours
Per the ad.
Fully remote
Per the ad.

What they ask for

Have the right to work in Spain
Squads doesn't mention sponsorship in the ad.
Work in English
English is required, per the ad.
Have 2+ years of experience
Mid-level role.

The role

You'll own onboarding, from signup to activation.

Every business that joins Altitude passes through this team, and you'll carry your own caseload end to end. You run KYC/KYB from the first document request to the moment an account is cleared: collecting documentation, verifying entities and beneficial owners, making the risk call, and escalating cases when appropriate. You're the first line of defense and are customer facing, delivering a delightful onboarding journey.

The job is not queue-clearing. Onboarding is where the most friction sits and it's the single biggest lever on how fast we convert our pipeline from lead to customer. You'll be the person who sees every failure point in that process, and you'll be expected to fix them rather than absorb them.

What you'll do

Own the customer onboarding process end to end, from first document request to activated account
Run KYC/KYB reviews on business entities: corporate structure, beneficial ownership, source of funds
Apply onboarding requirements across multiple jurisdictions, each with its own documentation and regulatory standards
Ensure every account clears in line with applicable partner requirements
Serve as first line of defense, applying risk-based judgment rather than checklist compliance
Escalate higher-risk cases with a clear recommendation, not just a flag
Work with our external partners on onboarding matters, from routine account questions to case-by-case exceptions
Own responses to partner requests for information: accurate, complete, inside the required window
Be the primary point of contact through onboarding, guiding customers through what we need and why
Resolve documentation issues fast, in writing customers can act on without a follow-up call
Partner with sales and the wider business team to move accounts through without lowering the bar
Find the friction: which steps stall, which documents get rejected, where customers drop
Propose controls, process changes, and automation opportunities to the product team
Turn your own manual work into something the product does instead

Requirements

What we're looking for

2+ years in KYC/KYB, onboarding, or a first-line compliance function
Working knowledge of customer due diligence requirements across more than one jurisdiction
Hands-on experience verifying business entities and beneficial ownership (UBO)
Exceptional written and verbal communication - this is non-negotiable: it's most of the job
High case volume with competing priorities, and nothing dropped
Autonomous and low-ego - fully remote, no aircover, no hand-holding

Nice to have

You've onboarded businesses, not just individuals; layered ownership structures and offshore holdcos don't rattle you
You can tell a real risk signal from a missing PDF, and you treat those two things differently
You write clearly under pressure
You hold the line on standards and still get the customer live
You think in process, not cases; you've found where a workflow breaks and rebuilt it instead of working around it
You know your way around onboarding and case management tooling, and you can tell what should be automated from what still needs a human
You use AI tools for document review, summarization, and drafting as a matter of course
You run your own queue and and are a self-starter
You've worked in crypto or digital assets, or you've been close enough that stablecoins, blockchain-based payments, and on-chain transaction monitoring needs no explanation

Pay & benefits

What you'll get

We have an onboarding process and it's scaling. Your job is multi-faceted: get customers onboarded, find where onboarding slows down, and make it faster, clearer, and more optimized: better tooling, tighter controls, less manual work per customer.

Onboarding is a competitive advantage in this category, not a cost center. Onchain-native businesses are used to getting rejected by banks, or waiting weeks for an answer nobody will explain. Getting them live quickly, at volume, without dropping standards, is one of the clearest reasons customers pick us. That experience is yours to own.

Small team, high standards. Learn more about our core values here.

About Squads

Squads is a technology company that provides a platform for building and managing remote engineering teams. The company focuses on connecting companies with vetted software developers, primarily in Latin America, to help them scale their product development efforts. Squads operates in the tech services and software development industry, offering a blend of talent sourcing, team management, and software delivery.

Squads has its headquarters in Madrid, Spain, and maintains a strong presence in the local tech ecosystem. The company's work culture emphasizes remote collaboration and cross-border teamwork, making it an attractive option for international professionals interested in working with a global talent network. With roles in business operations, product engineering, and frontend development, Squads offers opportunities for professionals looking to contribute to a fast-growing startup environment.

Founded: 2021
Employees: 50–200
Headquarters: Madrid, Spain
In Spain: Madrid

Good to know if you are moving

Squads is headquartered in Madrid, offering a central location in Spain's tech hub.
The company focuses on remote work, which may provide flexibility for international hires.
Squads works with a global talent pool, particularly in Latin America, making it a multicultural environment.
Open roles include product engineering and operations, indicating a need for both technical and business skills.
The company's platform is designed to scale engineering teams, so employees may work on innovative tech solutions.

All open roles at Squads