International Administrative Assistant

In addition to working in a dynamic environment, we offer benefit programs designed for the people who make up our teams, ensuring a balance both inside and outside the organization:

• Training and development: At Hefame, we are committed to the ongoing growth and development of our teams. We believe in training at all levels, with personalized plans for each individual.
• Internal growth opportunities: We foster internal promotion and career development within the company. We want our people to advance and build their professional careers with us.
• We offer a Flexible Compensation Plan that allows you to customize your salary package to suit your needs.
• We care about the well-being of the people in our organization through programs that promote a healthy lifestyle: coaching and psychology services, sports activities, volunteering, charitable initiatives, etc.

Join Hefame and grow with us. We are waiting for you to build a successful future together!

At Hefame, we work every day to remain leaders in the distribution of medicines and pharmacy products to pharmacies throughout Spain.

We are more than a benchmark company in logistics; we add value to the pharmaceutical sector by developing products and services that respond to the needs of our partners and new consumers.

Our commitment to health, transparency, and sustainability drives us to pursue excellence. To achieve this, we are looking for innovative, talented people who are willing to become part of the engine driving growth and transformation in the pharmaceutical sector.

We are looking for an International Administrative Assistant. The main mission will be to provide administrative and operational support to the International Department, carrying out document management tasks, recording information, and following up on processes in corporate systems, in order to contribute to the proper development of international commercial and logistics operations.

Main responsibilities:

• Administer and update key international business information in SAP and corporate platforms.
• Manage documentation associated with international trade operations, ensuring proper traceability.
• Coordinate administrative processes related to orders, invoicing, transportation, and logistics.
• Monitor the status of orders and shipments, anticipating issues and supporting their resolution.
• Ensure the integrity and updating of databases and operational records.
• Collaborate cross-functionally with clients, logistics suppliers, and internal departments to optimize processes.
• Promote efficient document management by organizing physical and digital files.
• Generate administrative reports and indicators to support activity monitoring.
• Contribute to the continuous improvement of administrative processes related to international business.
• Ensure compliance with procedures, internal regulations, and operational best practices.

• Minimum education: degree in International Trade.
• Minimum 1 year of experience in administrative positions, preferably in international trade departments.
• English level B2.