OCA Global is a leading international group dedicated to inspection, quality control, testing, and certification (TIC sector). Founded in Spain, the company has grown into a global entity operating across diverse industries including energy, maritime, industrial, and environmental sectors, providing technical services to ensure safety and regulatory compliance for large-scale infrastructure projects.

Headquartered in Sant Cugat del Vallès, OCA Global maintains an extensive footprint across Spain with offices in nearly every major industrial and coastal region. For international professionals, the company offers a wide range of technical, engineering, and HSE roles, as well as growing opportunities in their digital services division, making it a key employer for those with specialized technical certifications and engineering backgrounds.

Founded in 2010 by Ramon de la Riva, OCA Global was established as an independent alternative in the testing, inspection, and certification sector. It has rapidly expanded through organic growth and strategic acquisitions to become a major global player.

For international professionals

Headquartered in Spain with a global presence in over 10 countries, offering potential for international career mobility.
Maintains a massive network of Spanish offices including Barcelona, Madrid, Valencia, and various industrial hubs like Algeciras and Vigo.
Heavy focus on technical engineering, Health & Safety (HSE), and regulatory inspection roles requiring specialized certifications.
Offers numerous entry-level 'Beca' (internship) programs for engineering and administrative students looking to enter the Spanish market.
Expanding digital services division creates opportunities for IT professionals, such as Mulesoft and API developers.

CAE Administrative Assistant

OCA Global

This job was originally posted in Spanish and automatically translated to English. You'll most likely need Spanish to apply.

Job Description

Are you looking for a stable position where you can add value through administrative management in the energy sector?

At OCA Global, we are looking to incorporate an organized and meticulous person to provide administrative support in the Energy Saving Certificates (CAE) area, within our Certification Division, located in our Sant Cugat offices.

What will be your mission?

📑 CAE file management: you will collect, review, and register the technical and administrative documentation necessary for the processing of Energy Saving Certificates.

🧾 Documentary control and verification: you will check the consistency of data, invoices, certificates, and saving justification reports, ensuring that each file complies with current regulatory requirements.

🔍 Project monitoring and traceability: you will track the status of each CAE file, keeping the database updated and ensuring that deadlines are met correctly.

📞 Contact with clients and collaborators: you will handle inquiries, request additional documentation, and coordinate with technical and commercial teams to facilitate the complete management of each project.

📥 Support in general administrative management: you will collaborate in the preparation of reports, project billing control, and documentation archiving, contributing to maintaining traceability and order in all processes.

💡 Regulatory updates: you will stay up to date with legislative or technical changes related to the CAE system, helping to adapt internal procedures when necessary.

✅ What would we like to see in your profile?

💼 Administrative experience in the energy or technical sector: we value previous experience in documentary processing, certification, grants, or project management related to energy or sustainability.

💻 Proficiency in office tools: you are proficient in Excel, Outlook, and document management platforms, and you feel comfortable working with databases and institutional portals.

🗣️ Communication skills: you will have direct contact with clients, collaborating entities, and internal teams; we are looking for a clear, empathetic, and decisive person.

🧩 Organization and attention to detail: each file requires precision and method. You like to work in an orderly manner and ensure that everything fits perfectly.

🌟 Proactive attitude and willingness to learn: the CAE system is evolving, so we are looking for someone with curiosity, initiative, and a desire to keep learning.

🎁Why join our project?

🌱 Professional development: you will learn continuously and have opportunities to grow.

👥 Good environment: you will work surrounded by committed people, with a close and collaborative culture.

🕒 Stable schedule: Monday to Thursday from 8:30 AM to 6:00 PM and Friday until 3:00 PM. Intensive workday in July and August and on eves. Christmas Eve and New Year's Eve, off!

💸 Flexible remuneration: health insurance, restaurant card, transport, childcare, and training.

🎁 OCA Benefits: access exclusive discounts on travel, fashion, and more.

🗣️ Open communication culture: we promote feedback with Happyforce and value your voice.

📚 Campus OCA: continuous training within your reach.

#LI-JM1

View original advert (Spanish)

¿Buscas una posición estable donde aportar valor desde la gestión administrativa en el ámbito energético?

En OCA Global, queremos incorporar una persona organizada y meticulosa para dar soporte administrativo en el área de Certificados de Ahorro Energético (CAE), dentro de nuestra División de Certificación, ubicada en nuestras oficinas de Sant Cugat.

¿Cuál será tu misión?

📑 Gestión de expedientes CAE: recopilarás, revisarás y registrarás la documentación técnica y administrativa necesaria para la tramitación de los Certificados de Ahorro Energético.

🧾 Control y verificación documental: comprobarás la coherencia de datos, facturas, certificados y memorias justificativas de ahorro, garantizando que cada expediente cumpla los requisitos normativos vigentes.

🔍 Seguimiento de proyectos y trazabilidad: realizarás el seguimiento del estado de cada expediente CAE, manteniendo actualizada la base de datos y asegurando que los plazos se cumplan correctamente.

📞 Contacto con clientes y colaboradores: atenderás consultas, solicitarás documentación adicional y coordinarás con los equipos técnicos y comerciales para facilitar la gestión completa de cada proyecto.

📥 Apoyo en la gestión administrativa general: colaborarás en la elaboración de informes, control de facturación de proyectos y archivo de documentación, contribuyendo a mantener la trazabilidad y el orden en todos los procesos.

💡 Actualización normativa: te mantendrás al día de los cambios legislativos o técnicos relacionados con el sistema CAE, ayudando a adaptar los procedimientos internos cuando sea necesario.

✅ ¿Qué nos gustaría ver en tu perfil?

💼 Experiencia administrativa en el sector energético o técnico: valoramos experiencia previa en tramitación documental, certificación, subvenciones o gestión de proyectos relacionados con energía o sostenibilidad.

💻 Buen manejo de herramientas ofimáticas: te desenvuelves con soltura en Excel, Outlook y plataformas de gestión documental, y te sientes cómodo/a trabajando con bases de datos y portales institucionales.

🗣️ Habilidad de comunicación: tendrás relación directa con clientes, entidades colaboradoras y equipos internos; buscamos una persona clara, empática y resolutiva.

🧩 Organización y atención al detalle: cada expediente requiere precisión y método. Te gusta trabajar de forma ordenada y asegurarte de que todo encaje a la perfección.

🌟 Actitud proactiva y de aprendizaje: el sistema CAE está en evolución, por lo que buscamos alguien con curiosidad, iniciativa y ganas de seguir aprendiendo.

🎁¿Por qué unirte a nuestro proyecto?

🌱 Desarrollo profesional: aprenderás continuamente y tendrás oportunidades de crecer.

👥 Buen ambiente: trabajarás rodeada de personas comprometidas, con una cultura cercana y colaborativa.

🕒 Horario estable: lunes a jueves de 8:30h a 18:00h y viernes hasta las 15:00h. Jornada intensiva en julio y agosto y vísperas. Nochebuena y Nochevieja, ¡libres!

💸 Retribución flexible: seguro médico, tarjeta restaurante, transporte, guardería y formación.

🎁 OCA Benefits: accede a descuentos exclusivos en viajes, moda y más.

🗣️ Cultura de comunicación abierta: impulsamos el feedback con Happyforce y valoramos tu voz.

📚 Campus OCA: formación continua a tu alcance.

#LI-JM1