Life Sciences Department Assistant

• Department Administration: Implement, write, and update departmental procedures and follow-up documentation (handbooks, checklists, file management), maintain internal mailing lists, and assist with publication updates on the website.
• Onboarding/Offboarding: Assist with onboarding, and offboarding workflows, including welcome communications, hotdesk management, resource allocation (laptops, equipment re-assignment).
• Financial & HR Monitoring: Support HR and finance tracking for departmental groups, participating in follow-up meetings with Group Leaders.
• Travel Management: Manage complete travel logistics (flights, reservations, conference registrations) and financial closure in SAP for PIs and invited guests/speakers.
• Event & Visitor Coordination: Organize Department seminars, workshops, and project meetings, including speaker logistics and visitor reception management.
• Office & Space Management: Handle day-to-day office needs, including office supplies and internal administrative requests.

• Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
• Starting date: asap

Reference: 420_26_LS_BCU_ASS

Job title: Life Sciences Department Assistant

The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.

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We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.

We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.

If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.

The Life Sciences Department (https://www.bsc.es/discover-bsc/organisation/scientific-structure/life-sciences) is composed of 6 research groups and 5 technical units covering the main areas of Computational Biology and bioinformatics, including genome analysis and annotation structural bioinformatics, network biology and text mining. The Department hosts the coordination and technical nodes of the Spanish National Bioinformatics Institute (INB-ISCIII) node of ELIXIR. Overall, the department has as a common goal the technical, computational and scientific challenges in the field of Personalized Medicine.

The mission of this role is to give assistance to the Group Leaders and staff, as well as facilitate the logistic issues of the researchers. The selected candidate will work within the Life Sciences Department but will also work in coordination with the central administration department.

• Education
  • University degree level or equivalent professional experience.
• Essential Knowledge and Professional Experience
  • Knowledge of IT tools: Office Suite, SAP
  • Experience in travel management (reservations, communicaiton with travel agencies, etc.)
  • Minimum 1 year in a similar position
• Additional Knowledge and Professional Experience
  • Knowledge of academic environment
  • Excellent written and verbal communication skills in English and Spanish. Catalan will be a plus.
• Competences
  • Candidates must be proactive, self-motivated individuals.
  • Ability to take initiative, prioritize tasks and work under set deadlines.
  • Capacity to interact and build strong relations with internal and external stakeholders.
  • Ability to work both independently and within a team.
  • High level of responsibility.

• The position will be located at BSC within the Life Sciences Department

The vacancy will remain open until a suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted.