Procurement Assistant (Chinese speaker)

• Bachelor's degree in Business Administration, Supply Chain Management, Industrial Engineering, or a related field (or equivalent experience).

• Minimum 2 years' experience in procurement, supply chain, order management, or a similar administrative/support role.

• Hands-on experience with SAP (e.g., PO creation and management) is essential.

• Proficiency in Microsoft Office, especially Excel (pivot tables, VLOOKUP, data analysis).

• Strong attention to detail and accuracy in data entry and system operations.

• Good organizational skills with the ability to manage multiple tasks and priorities.

• Team player with basic communication skills to coordinate with internal teams and suppliers.

• Basic understanding of procurement processes and compliance requirements.

• Fluent in English (written and spoken).

• Experience with SRM or other supplier management platforms is a plus.

• Spanish language skills are a plus but not mandatory.

The Procurement Assistant supports the end-to-end procurement process for indirect materials and services essential to company operations, including office supplies, IT hardware/software, maintenance services marketing events, utilities, travel, and other support services. This role focuses on procurement system operations, process execution, and administrative support to ensure efficient and compliant purchasing activities.

• Procurement Operations & System Execution

• Set up procurement projects in the SRM system, conduct supplier evaluation and selection through the platform, and convert approved outcomes into purchase orders (POs), ensuring end-to-end system compliance and data integrity.

• Support sourcing activities, including RFQ issuance, quotation collection, and bid comparison.

• Assist in supplier onboarding and maintenance within the Supplier Relationship Management (SRM) system.

• Handle system-related issues such as PO discrepancies, invoice mismatches, and delivery follow-ups.

• Coordination & Support

• Work closely with internal stakeholders to understand their procurement needs and assist in preparing procurement plans.

• Coordinate with suppliers for routine order fulfilment, delivery tracking, and basic issue resolution.

• Maintain accurate procurement records and documentation for audit and reporting purposes.

• Process Compliance & Data Management

• Ensure compliance with company procurement policies and procedures.

• Support data collection and reporting on procurement KPIs, such as cost performance and delivery punctuality.

• Assist in preparing reports, spreadsheets, and presentations for management reviews.