Purchasing and Ordering Administrator

We are looking for a profile with administrative experience, knowledge of purchasing, invoicing, and accounting, and the ability to work with rigor and coordinate with clients, suppliers, and internal teams.

• Higher Degree in Administration and Finance or equivalent qualification.
• At least 2 years of experience in administrative functions, preferably in areas of purchasing, invoicing, accounting, or technology companies.
• Knowledge of management and processing of purchase requests, orders, and delivery monitoring.
• Knowledge of supplier management and database maintenance.
• Knowledge of invoicing, collections, and administrative accounting.
• Proficiency in management ERP.
• Proficiency in office tools, especially Excel.
• Knowledge of purchasing regulations and procedures, supplier management, inventories, and stock control.
• Knowledge in supplier relationship management.
• Knowledge of financial auditing and fixed asset management.

Above all, we are looking for a person who is organized, rigorous, and proactive, with analytical capacity, initiative, and flexibility, who communicates clearly and enjoys working in a team, with an orientation toward the client, the supplier, and continuous improvement.

Education, experience, and knowledge in:

• Degree in Business Administration, Economics, Finance, Accounting, or related degrees.
• Administration in areas of purchasing, invoicing, or accounting.
• Technology business environments.
• Proficiency in SAP
• Experience working with Excel.

Are you looking to develop your talent and a place where your effort is recognized? We offer you a dynamic, close-knit environment with a future. Here, every day is a new opportunity to learn, grow, and shine. Imagine being part of a diverse team, where evolution and customer service are our priority. At El Corte Inglés, our work is a shared passion.

The project waiting for you.

At KUMO Networks - Grupo El Corte Inglés, we continue to drive our growth in Cloud, Data Center, and managed services. To accompany this evolution, we are looking to hire a Purchasing and Orders Administrator to contribute to the efficient management of our purchasing, ordering, and financial administration processes.

Your mission will be to manage the administrative processes of purchasing and orders, from their request or receipt to their processing, monitoring, and closure, ensuring the accuracy of information and compliance with internal procedures.

You will provide support to the financial and accounting management associated with clients, suppliers, and services, performing the monitoring of deliveries, invoicing, and collections and keeping the documentation updated in our systems.

We want to hire someone who understands the importance of orderly and reliable administrative management to facilitate the implementation of services, resolve incidents, and improve the functioning of the area.

• Process purchase requests for infrastructure, products, and services, ensuring their correct processing.
• Manage the registration and data of suppliers, keeping the associated information updated.
• Monitor deliveries and resolve incidents related to purchases and orders.
• Receive and process infrastructure as a service orders, administratively managing the registration and provisioning of the service and its monitoring until implementation.
• Manage monthly invoicing to clients, verifying the accuracy of the information.
• Control outstanding collection items and perform their monitoring and claim when appropriate.
• Provide support for the accounting control of income, expenses, assets, and liabilities, including accounts receivable and payable, fixed assets, depreciation, provisions, and accruals.
• Maintain and update databases and internal systems, guaranteeing the accuracy, integrity, and reliability of the data.
• Classify, archive, and keep updated the electronic documentation for purchases, orders, suppliers, and clients.
• Attend to clients and collaborate with other departments on specific projects and tasks, performing monitoring and reporting progress.
• Identify opportunities for improvement, simplification, and automation of the purchasing, ordering, and financial administration processes.

Main duties and requirements.

We want to be transparent about what success looks like in this role.

Your contribution will be reflected mainly in the correct processing and monitoring of purchases and orders, the accuracy of invoicing and financial information, the monitoring of outstanding collections, the resolution of incidents, and the updating of data and documentation.

Your ability to maintain reliable management coordinated with the rest of the areas and contribute to the improvement and automation of administrative processes will be especially relevant.