Production Coordinator

EA SPORTS connects over 250 million fans worldwide through "The World's Game" and a wide portfolio of interactive sports experiences. Here in Madrid, our teams build the innovative, high-fidelity experiences that power this global ecosystem. We are a community where creativity thrives, diverse perspectives are welcomed, and every team member plays a meaningful part in our story.

Our Madrid studio is looking for an organized Production Coordinator to join us on a part-time basis (20 hours per week). In this on-site role, you will report directly to the Studio Director. You will be the operational hub and community connector for our development team, supporting studio operations, team administration, and game production workflows.

Because game development moves across distinct project stages, you will collaborate with teams across multiple studio projects and daily operations.

• Shipping & Courier Operations: Coordinate domestic and international shipments (FedEx, DHL, UPS, or local couriers). Prepare commercial invoices, handle customs clearance documentation, and track shipments such as development kits and game assets.

• Game Swag & Merchandise Management: Manage the sourcing, inventory, packing, and distribution of official game merchandise, milestone gifts, launch kits, and studio apparel for our teams and external partners.

• Mail & Package Intake: Coordinate incoming and outgoing deliveries for the team, logging packages and routing production equipment to the appropriate groups.

• Team & Studio Events: Plan, budget, and organize internal events, team-building activities, and milestone celebrations that build a welcoming team environment.

• Meeting Logistics & Catering: Help organize recurring all-hands meetings, town halls, and partner visits. Coordinate lunch catering, dietary preferences, and room bookings.

• Team Culture: Partner with Workplace Experience on studio-branding projects, anniversary recognitions, and health and wellness events.

• Vendor Coordination: Communicate with, and maintain relationships with external suppliers (printers, merchandise manufacturers, caterers, and venues).

• Purchasing & Invoicing: Create Purchase Orders (POs), track statements of work, process invoices, and assist with vendor setup in EA financial systems.

• Corporate Card & Expense Reconciliation: Reconcile team expenses, review and submit corporate travel expenses, and process monthly corporate card statements. Guide team members on expense tools and company policies.

• Supply Inventory: Maintain inventory levels for team supplies, snacks, peripherals, and event materials, restocking items.

• Meeting Facilitation & Notes: Schedule meetings, set up conference room technology, capture clear meeting notes, and track follow-up items.

• Travel, Itineraries & Visas: Support production leadership with coordinating travel itineraries, booking travel arrangements, preparing travel letters, and handling visa coordination.

• Documentation & Knowledge Sharing: Maintain studio guides, team FAQs, distribution lists, and team collaboration platforms.

• IT Escalation & Support: Help team members submit or follow up on IT and Facilities service desk tickets to keep equipment setup running smoothly.

Locations: Madrid, Spain

Temporary - with Benefits (EU & Malaysia) Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen.

Location: Madrid, Spain (On Site)

Worker Type: Part-Time Employee (20 hours per week / 11 am to 3 PM)

Work Model: Hybrid

Role ID: To be Assigned